Statement of Requirements with Terms and Conditions - Display Screen and Installation at AmCenter.pdf

Synopsis for Digital Display Screen for the American Center, Kolkata

Solicitation Number: 191N3025Q0005 - PR15499391 Date of issue: August 14, 2025

The U.S. Consulate General in Kolkata, India is looking for a seller/supplier for delivery and installation of a

Digital Display Screen for the American Center in Kolkata, situated in the state of West Bengal, India.

Technical specifications:

Screen size: Length: 120-200 inches

Height (including stand): 100-120 inches

Diagonal: 130-150 inches

All in one LED display.

HDMI out, audio out, HDMI inx4, USB port, LAN, and IR extension.

Standalone screen with in-built motorized stand and 360-degree wheels.

There should be a control panel to adjust the height of the screen.

Foldable screen for enhanced mobility.

Ready for instant use.

The screen should be able to display multiple content in a single screen.

Vendor is responsible for delivery and installation of the screen.

Post delivery and installation of the screen, the vendor will provide a demonstration and hands-on training on usage of the screen to U.S. Consulate General Kolkata staff.

Example model: View Sonic (LDS 138-151) foldable or EQUAL.

Note: The above specifications and example brand/model are only salient features for understanding of the requirements. Any similar brand/model can be offered. The Contractor shall be required to complete the supply and installation of the digital screen within 30 calendar days from the date the purchase order is issued to the winning bidder. The bidder shall furnish all the information of the product offered and necessary requirements for installation at site and shall include all costs in their quotation.

Pricing:

Line

Item

Description QTY Unit price

(USD/INR)

GST

(USD/INR)

Total

(USD/INR)

001 Supply of Digital Display Screen (see statement of requirement below)

The price shall include the cost of equipment and accessories and shipping charges for delivery at:

American Center in Kolkata

38A, Jawaharlal Nehru Road

Kolkata-700071

West Bengal, India.

Please see packaging and marking instructions below from overseas to

India.

GST where applicable must be shown separately.

1 Lot

002 Cos for installation, testing and commissioning, and providing training to the users.

1 Job

Packaging And Marking:

Mark materials delivered to the site as follows:

The Contractor shall follow the below instructions for import of materials, if applicable:

In case the offeror needs to import any equipment/materials from overseas to India, the Consulate will work with the concerned ministry of the local government to obtain the prior permission for duty-free import before the consignment is shipped. The contractor shall wait until a green signal is given for shipment by the Consulate.

The contractor shall provide an Invoice-cum-Packing List that reflects the item description (with brochure, if available), model, quantity, and value, to obtain clearance from the Ministry of External Affairs (MEA).

The following information shall be mentioned on the shipment documents for the subject shipment:

Description: DIPLOMATIC CARGO-OFFICE SUPPLIES (Item description…… make, model and serial number of the cargo/item, if any)

Value: _____________ for Customs Purpose Only (NCV)

Shipper:

Shipper’s name

Shipper’s address

Consignee:

American Consulate General

5/1 Ho Chi Minh Sarani

Kolkata 700071, India

Port of shipment (by sea): Kolkata Port

Port of shipment (by Air): NSCB International Airport, Kolkata

Airport code: CCU

Purchase terms and conditions:

a) Evaluation Criteria: Your prices should be reasonable and competitive. Award will be made to the “lowest priced technically acceptable offer”.

b) Payment terms: Award will be issued through a signed US Government purchase order. Payment shall be made through EFT within 30 days from the date of receipt of a proper invoice, or services have been accepted, whichever is later. There’s no provision for advance payment.

c) Clauses: The purchase shall be bound by the attached FAR & DOSAR Clauses. Upon request, the Contracting

Officer will make their full text available. The full text of a clause may be accessed electronically at these addresses: http://acquisition.gov/far/index.html ; http://farsite.hill.af.mil/search.htm. DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm. FAR 52.204-24: Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment.

d) Validity of offer: Your offer should be valid for at least 3 weeks from the submission date. Once the Purchase

Order is awarded the prices shall hold good until the order is 100% fulfilled.

e) GST for bidders in India: Please show the GST as applicable as a separate line item in your quotation, and NOT as “inclusive of all taxes”.

f) Completion timeline: 30 days from the date the purchase order is issued.

g) NDAA889 Representation: Required (the format will be shared with the winning bidder for signature) - see details below.

NDAA889 Representation:

National Defense Authorization Act 889 (NDAA889) prohibits the U.S. Government from doing business who use certain “covered telecommunication equipment or services” that are produced by Huawei, ZTE, Hytera, Hikvision, Hytera, and Dahua and their subsidiaries as a “substantial or essential component of any system, or as critical technology as part of any system”. For more information refer to FAR 52-204-24, (1) and (2). The

NDAA889 form asks confirmation on whether or not you are using any Prohibited (Covered) Telecommunication

Equipment for key operations and asks that you shall not offer or supply such prohibited telecommunication equipment to U.S. Government / Embassy or Consulate.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. In case the SAM registration is under process at the time the proposal is submitted, the bidder must attach evidence to their proposal that this registration has been successfully applied for. However, the registration must be completed and active before the award is made if selected for the award.

RFQ TIMELINE:

• Deadline to submit technical queries: 12:00 noon IST on Wednesday, August 20, 2025 to

GouldB@state.gov with Cc to ChakrabortySX2@state.gov and PoddarAX@state.gov.

• Deadline for submission of quotation: Interested vendors can send their offer no later than 11:00 am

(IST) on Monday, September 01, 2025 to GouldB@state.gov with Cc to ChakrabortySX2@state.gov and

PoddarAX@state.gov.

Note: Your quotation must be submitted electronically via email with subject line “191N3025Q0005 -

PR15499391 – Digital Display Screen”. Quotes submitted to any other email addresses and after the deadline shall not be considered.

Points of Contact:

1. Breea Gould - Contracting Officer Phone Number: 033-6827 2487. Email: GouldB@state.gov

2. Sukanta Chakraborty – Procurement Agent Phone Number: 033 – 6827 2535. Email: ChakrabortySX2@state.gov

3. Arvind Poddar – Purchasing Agent Phone Number: 033 – 6827 2534.Email: PoddarAX@state.gov mailto:@state.gov mailto:ChakrabortySX2@state.gov mailto:PoddarAX@state.gov mailto:@state.gov mailto:ChakrabortySX2@state.gov mailto:PoddarAX@state.gov mailto:GouldB@state.gov mailto:ChakrabortySX2@state.gov mailto:PoddarAX@state.gov