Statement of Requirement (SOR).docx

Statement of Requirement (SOR) Eaker Center for Leadership Development Bldg. 1404 – RM 106 Commander’s Executive Staff Suite Furniture Procurement

1. Purpose The purpose of this Statement of Requirement (SOR) is to outline the requirements for renovating the Commander’s Executive Office Suite in Building 1404 and procuring new office furniture for the Commander’s executive staff. The renovation and furniture upgrade will ensure the workspace reflects the professionalism, credibility, and operational excellence expected of this command. All new furniture shall be procured from Daran Furniture in the Crimson Cherry finish to ensure uniformity and a cohesive, professional appearance throughout the suite.

2.Background The current condition of the Commander’s Office Suite and adjoining restroom does not align with the modern, forward‑looking image the organization must project. Existing furniture, finishes, and furnishings are dated, mismatched, and inconsistent with the standard established in the Commander’s office. A coordinated renovation and furniture replacement effort is required to create a functional, contemporary, and dignified environment suitable for leadership engagements and daily operations.

3. Scope of Work The contractor shall provide all labor, materials, equipment, and services necessary to complete the renovation and furniture procurement as described below.

3.1 Furniture Procurement

· Provide new office furniture for the Commander’s executive office staff.

· All furniture must be sourced exclusively from Daran Furniture.

· All furniture must match the Crimson Cherry finish used in the Commander’s office to ensure a uniform, professional appearance across all rooms in the suite.

· Furniture selections shall include:

1. Part # RPC7236DS009 – 72" x 36" Executive Left‑Pedestal Desk (Qty 2) A Richmond Park Series executive‑grade desk featuring a 72W x 36D x 30H chassis with a left pedestal configuration. Includes a box/box/file drawer stack, standard veneer finish, Richmond Park edge profile, and standard hardware. No keyboard tray, grommets, or optional upgrades selected.

2. Part # RPC4824BR150 – 48" x 24" Fixed‑Back Bridge with Scalloped Molding (Qty 2) A 48W x 24D x 30H bridge unit designed to connect desk and credenza components. Features scalloped molding, standard veneer finish, Richmond Park edge, and standard grommet. No keyboard tray or additional options selected.

3. Part # RPC7224CA087 – 72" x 24" Right‑Pedestal Workstation Credenza (Qty 2)

A 72W x 24D x 30H credenza with a right‑side file/file pedestal. Includes standard veneer finish, Richmond Park edge, and standard hardware. No keyboard tray, grommets, modesty panel, or optional upgrades selected.

4. Part # CAP7143OH323 – 71" Overhead Storage Console with Glass Doors (Qty 2)

A 71W x 15D x 43H overhead storage console featuring four framed doors with clear glass inserts. Includes Richmond Park modifications, standard veneer finish, standard hardware, two locks, and a 60" LED task light. Right‑side flush ganging unit included.

5. Part # RPC3877TW281 – 38.5" Full‑Height Storage Tower with Lateral File (Qty 2)

A 38.5W x 24D x 77H freestanding vertical tower combining full‑height storage with a lateral file section. Includes standard veneer finish, standard hardware, one lock per door, and left‑side flush ganging unit. No optional upgrades selected.

6. Part # FTOC6821 – 68" Full‑Width Tackboard for Overhead Console (Qty 2)

A 68W x 0.75D x 21H tackboard designed to mount beneath the overhead storage console. Includes Grade 1 tackboard fabric in the TOR fabric selection.

7. Part # RPC6024CA104 – 60" Four‑Drawer Lateral File (Qty 1)

A 60W x 24D x 30H four‑drawer lateral file cabinet with standard veneer finish, Richmond Park edge, and standard hardware. No optional grommets, locks, or upgrades selected.

8. Part # RPC3144OH381 – 31" Overhead Bookcase Hutch with Beveled Glass (Qty 2)

A 31W x 14D x 44.5H overhead bookcase hutch featuring wood frame doors with beveled glass inserts. Modified to 24" depth, includes standard veneer finish, standard knob hardware, and a single glass lock securing both doors. • One unit includes right‑side flush ganging • One unit includes left‑side flush ganging

· Contractor shall ensure proper delivery, assembly, and placement of all furniture.

4. Objectives The objectives of this project are to:

· Establish a cohesive, professional, and modern appearance throughout the Commander’s Office Suite.

· Ensure all furniture matches the Commander’s office by using the same vendor and finish (Daran Furniture, Crimson Cherry).

· Enhance the functionality, efficiency, and visual continuity of the workspace.

· Support mission readiness by providing a workspace that promotes pride, professionalism, and operational effectiveness.

· Implement a fiscally responsible, proactive renovation that reduces future repair costs and prevents inconsistent, piecemeal upgrades.

5. Period of Performance

· The contractor shall complete all work within the timeframe established in the contract award documents.

6. Quality Assurance

· All work shall meet professional industry standards and comply with applicable building codes, safety regulations, and installation requirements. The government will conduct inspections throughout the project to ensure compliance.

7. General Requirements

· All items provided under this SOR must be brand new. Refurbished items are not authorized.

8. Point of Contact Dava Hornbeak Email: dava.hornbeak.1@us.af.mil Telephone: 334 953 6427

9. Delivery

9.1 Site Verification

The contractor shall verify all site conditions and customer programming needs prior to delivery.

9.2 Delivery Location

All items shall be delivered to:

Ira C. Eaker CTR for Leadership Dev 525 Chennault Circle, Bldg. 1404 RM 106, Maxwell AFB, AL 36112 There is no loading dock, so a lift gate truck is required.

10. Installation The contractor shall:

10.1 Manage ordering, shipment, delivery, and installation through final acceptance by the Government Project Manager (GPM).

10.2 Provide customer service during normal duty hours:

· Mon–Fri: 0800–1530

· Excluding federal holidays

10.3 Provide storage for all furniture, components, and assemblies prior to installation.

10.4 Provide design services including space planning, site verification, material selection, and programming.

10.5 Conduct site evaluation to ensure proper fit and account for structural anomalies.

10.6 Ensure all power outlets remain accessible and unobstructed.

10.7 Provide or obtain support services for removal and warehousing of furniture as required.

10.8 Transport existing inventory as needed.

10.9 Uncrate, unpack, and assemble all items per manufacturer instructions.

10.10 Remove all existing furniture and transport it to:

Base Supply Warehouse, 455 South Kelly Street, Maxwell AFB, AL 36112 11.Warranty

11.1 Contractor shall provide all OEM standard commercial warranties at no additional cost.

11.2 Prior to acceptance, contractor shall provide all warranty documentation, manuals, and supporting materials.

11.3 Contractor shall provide written warranty procedures, points of contact, and confirmation of warranty periods, including instructions for technical support, troubleshooting, and replacement of defective items.

12. SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES ONLY

No CAC REQUIRED

1. Contractor Notification Responsibilities: The contractor shall notify the contracting officer within 30 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of contractor employees working on the contract.

b. The contract number and contracting agency.

c. The location(s) of service performance and future performance, if known.

d. The date service performance begins.

e. Any change to information previously provided under this paragraph.

2. Installation Access Requirements: As prescribed by the DAFFARS 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

a. The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installations(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

b. The contractor shall submit a written request on company letterhead to the Contracting Officer (CO) listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

c. During performance of the service, the contractor shall be responsible for obtaining the required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

d. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

e. Failure to comply with these requirements may result in the withholding of final payment.

3. Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 (Congressman Dickinson Drive) only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

4. REAL ID Act: All Maxwell Air Force Base and Gunter Annex visitors must present a REAL ID-compliant credential to be issued a pass.

REAL ID-compliant cards have a star marking ⭐️on the upper portion of the card. If the card does not have a star marking, it is not REAL ID-compliant and won’t be accepted as proof of identity to board commercial aircraft or access military installations like Maxwell or Gunter.

Those without a REAL ID-compliant driver’s license may also use a U.S. passport or passport card, a Transportation Worker Identification Card (TWIC), a Veteran Health Identification Card (VHIC), or a combination of the following documents to be issued a pass:

· An original or certified true copy of a birth certificate with a raised seal

· A social security card

· A driver’s license issued by a state, territory, or the District of Columbia that is not REAL ID-compliant.

All three documents must reflect the same name (or a documented former name through legal name change documents such as a court order, marriage certificate, or divorce decree).

More information about accessing Maxwell can be found here: https://www.maxwell.af.mil/About-Us/Fact-Sheets/Display/Article/4024201/base-access-information/

5. Controlled/Restricted Areas: If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DoDM5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

If unescorted access is not authorized and the contractor requires access to controlled/restricted areas, they must be escorted by appropriately always cleared government personnel.

If work is required in a classified environment, the area must be sanitized, and the contractor will be always escorted by appropriately cleared government personnel.

6. Reporting Requirements: The contractor shall comply with DAFI 71-101, Volume-1, Criminal Investigations, and AFI 71-101, Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

7. Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

8. Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

9. Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

10. Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

11. Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under applicable federal laws.

12. Illegal Weapons. The weapons below are considered illegal, unless specifically authorized by competent authority and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks

d. Homemade mortars, aka "tennis ball launchers" or similar devices.