Statement of Requirement - Lodging BPA.docx
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- Attached to
- 179th Lodging BPA Sources Sought
- Solicitation number
- W50S8R25Q0016
About this file
This document is a Statement of Requirement for a Lodging Blanket Purchase Agreement (BPA) for the 179th Cyberspace Wing and 200th RED HORSE Squadron of the Ohio Air National Guard. The requirement is for commercial hotel lodging to support regularly scheduled drills (RSD), split regularly scheduled drills (SRSD), and rescheduled drills (RD), with an estimated 150 rooms needed monthly on Thursday/Friday/Saturday and an additional 45 rooms per month for intermittent scheduling. The lodging must be within 20 miles of the base in Mansfield, Ohio, and meet federal, state, and local health, fire, security, and safety standards.
The associated Sources Sought synopsis (Solicitation Number: W50S8R25Q0016) is seeking market research responses by August 14, 2025, to determine potential sources for these lodging services under NAICS code 721110. Interested vendors are requested to submit a 3-page electronic response detailing their capability to provide the required services, including contact information, CAGE code, UEI number, and facility location. The government emphasizes that this is a market research exercise only and does not guarantee future solicitation or contract award, with responses to be evaluated independently of this sources sought notice.
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Text version
DEPARTMENT OF THE AIR FORCE
HEADQUARTERS 179th Cyberspace Wing 1947 Harrington Memorial Road Mansfield OH 44903-8049
1.0 PROJECT TITLE. Provide Lodging for Regularly Scheduled Drill (RSD), Split Regularly Scheduled Drill (SRSD), and Rescheduled Drill (RD) by Blanket Purchase Agreement
2.0 CURRENT SITUATION: The 179th Cyberspace Wing (AW) and 200th RED HORSE Squadron (RHS) require Regularly Scheduled Drills (RSD), Split Regularly Scheduled Drill (SRSD), and Rescheduled Drill (RD). RSD’s and SRSD’s are on separate dates, once a month, typically over a Friday/Saturday/Sunday. Lodging would be required for the Thursday/Friday/Saturday night of those weekends. RSD’s and SRSD’s are pre-scheduled at least 12 months out. RD’s would be throughout the month, on weekdays and weekends (intermittent, not pre-scheduled/as-needed).
3.0 STATEMENT OF REQUIREMENT: The contractor shall provide the Government with the following:
3.1 Requirement is for lodging in commercial hotel facilities, for eligible members of the 179th Cyberspace Wing and 200th RED HORSE Squadron, Mansfield Ohio Air National Guard. Estimated 150 rooms will be required one Thursday/Friday/Saturday per month. Estimated 45 additional rooms will be required each month outside of the standard schedule. Requesting price per night (weekday and weekend rate), for the following types of rooms (all non-smoking):
· Single room
· Double room
3.1.1 Contractor’s Facilities shall meet minimum standards for federal, state (Ohio) and local governments as well as industry standards for health and safety. All eligible facilities shall pass health, fire, security, and safety inspections prior to award of agreement (and maintain inspections throughout the life of the agreement. Contractor facility shall be subject to scheduled or as-needed inspections determined necessary by 179th Cyberspace Wing agencies (Security/Antiterrorism, Health Dept., Fire Dept., and Safety Office). Inspection records shall be up-to-date and compliance records maintained (e.g. pest control).
3.1.2 Maximum distance from any potential facility/hotel to base is set at twenty (20) miles, based on address: 1947 Harrington Memorial Rd. Mansfield, Ohio 44903-8049.
3.1.3 Contractor shall provide cancellation policy with room pricing, for following scenarios:
-Standard room reservation cancellation policy (e.g. few rooms that need cancelled) -Mass-reservation cancellation policy (e.g. reserved 20 rooms/all required cancellation)
3.1.4 Contractor shall provide estimated number rooms available for reservation on any given Thursday/Friday/Saturday, for rooms that meet the minimum requirements stated in section 3.1.
3.2 Contractor shall state in proposal what requirements (if any) the Government would be responsible for, to ensure proposal viability to implement.
4.0 All local, state and federal regulations applicable to the manufacturing and installation of this type of equipment, apply to this requirement (EPA, OSHA, etc), as well solicitation provisions and clauses.
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