Statement of Objectives CY Symposium 23-26JUL24.pdf

STATEMENT OF REQUIREMENTS (SOR) for Nevada National Guard Child and Youth Program

2024 Youth Symposium, Northern Nevada Introduction: The NV CYP must conduct an annual State Youth Symposium to bring to Youth delegates (volunteers) together from around the State.

Objectives: The purpose of the event is to facilitate youth leadership training that focuses on resilience and life-skill building activities that prepare youth to cope with the challenges of being a military child and reduce negative risk-taking behaviors.

Requirements:

Location:

All-inclusive, self-contained camp that is located in Northern California within 60 miles/1.5 hours W of Plumb Lane Armory, 685 E Plumb Lane, Reno, NV.

Lodging: Dates: 23-26 July 2024

- To be within 60 miles/1.5 hrs drive from Plumb Lane Armory

- To accommodate up to 100 guests, preferred individual units for male/ female group privacy

- To have free on-site, overnight parking

- Beds with pillows, mattresses or cots/bunks utilizing personal sleeping bags

Activities:

Daily engaging, physical activities focusing on leadership, collaboration and teamwork, resilience, development of life skills, emphasis on social-emotional learning, provide STEM activities, communication, problem-solving, goal-setting, self-awareness, adventure challenges, and time management. 40 ft. high rock wall climbing area with trained/certified staff on site during the event for course management; vendor must execute up to 12 Military Child and Youth per scheduled climbing event every 2 ½ hours. Hiking Trails – unlimited use for duration of camp with a medium level of difficulty up to 5 miles round trip.

Meeting Space Event Type: Meeting and eating area Number of attendees: 100 Dates and Times: Tuesday-Friday, 23-26 July 2024

Tuesday: 23 July 2024 5:00pm- 10:00pm Wednesday: 24 July 2024 8:00pm -10:00pm Thursday: 25 July 2024 8:00am- 10:00pm Friday: 26 July 2024 8:00am-1:00pm

Space Type: Meeting, with space for training and group activities Set-up: Tables, seating per participant

Food and Beverage:

Meal Type:Beverage service (tea, milk, juice), with condiments Number: 100 persons Dates/Times:

Day 1 – Tuesday 23 July 2024, 5:00pm– 10:00pm Day 2 – Wednesday 24 July 2024, 6:00am – 10:00pm Day 3 – Thursday 25 July 2024, 6:00am – 10:00pm Day 4 - Friday 26 July 2024, 6:00am- Noon

Food and Beverage:

Meal Type: Water available at all times, 24 hours Number: 100 persons Dates/Times:

Day 1 – Tuesday 23 July 2024 Day 2 – Wednesday 24 July 2024 Day 3 – Thursday 25 July 2024 Day 4- Friday 26 July 2024

Food and Beverage:

Meal Type: Dinner Buffet (3) Number: 100 persons Dates/Times: ,Day 1 -Tuesday, 23 July 2024, 5:00pm

Day 2 -Wednesday, 24 July 2024, 5:00pm Day 3 - Thursday, 25 July 2024, 5:00pm

Set-up: rectangle tables, seating per participant, buffet serving tables Specifics:

• Must include dietary options for vegan, gluten-free and dairy-free

• Dinner buffet to include choice of main dish, 2 side dishes (potato or rice and vegetable), salad, assorted breads, choice of dressings and condiments, baked good.

• Hot and cold beverages, including coffee, tea, milk, juices, and beverage condiments. Water available at all times.

• Fresh linens on serving tables

• Trash cans emptied frequently during meal times and emptied before and after every meal.

Food and Beverage:

Meal Type: Snacks (4) Number: 100 persons Dates/Times:

Day 1 - Tuesday, 23 July 2024, 7:30pm Day 2 – Wednesday, 24 July 2024, 7:30pm Day 3 - Thursday, 25 July 2024, 7:30pm Day 4- Friday, 26 July 2024, 7:30pm

• Must include dietary options for vegan, gluten-free and dairy-free

• Snack option suggestions: fresh fruit, veggies and dip, cookies and milk, chips and salsa, popcorn, granola bars, cheese and crackers, fruit

• Water and cups available

Food and Beverage:

Meal Type: Breakfast (3) Number: 100 persons Dates/Times:

Day 2 - Wednesday, 24 July 2024, 7:00am Day 3 - Thursday, 25 July 2024, 7:00am

Day 4 - Friday, 26 July 2024, 7:00am Set-up: rectangle tables, seating per participant, buffet serving tables Specifics:

• Breakfast buffet to include choice of meats, eggs, cereal, yogurt, assorted pastries, assorted breads, assorted fresh fruit.

• Must include dietary options for vegan, gluten-free and dairy-free

• Hot and cold beverages, including coffee, tea, milk, juices, and beverage condiments. Water available at all times throughout the day.

• Fresh linens on serving tables

• Trash cans emptied frequently during meal times and emptied before and after every meal.

Food and Beverage:

Meal Type: Lunch Buffet (3) Number: 100 persons Dates/Times: Day 2- Wednesday, 24 July 2024, 12 noon

Day 3 – Thursday, 25 July 2024, 12 noon Day 4 – Friday, 26 July 2024, 12 noon (sack lunch to-go)

Set-up: rectangle tables, seating per participant, buffet serving tables Specifics:

• Lunch buffet to include choice of main dish, 2 side dishes, salad, assorted breads, choice of dressings and condiments, baked good, assorted fresh fruit

• Must include dietary options for vegan, gluten-free and dairy-free

• Hot and cold beverages, including coffee, tea, milk, juices, and beverage condiments. Water available at all times.

• Fresh linens on serving tables

• Trash cans emptied frequently during meal times and emptied before and after every meal.

Deliverables:

• Place of Performance – google map showing location distance from Plumb Lane Armory

• Date availability of lodging and meeting rooms, 23-26 July 2024

• Description and floor plans of cabins and sleeping rooms

• Meal plan/schedule, 23-26 July 2024, including what dietary options will be available

• Site plan of Camp

• Floorplan of meeting/eating space indicating the area measurements and seating capacity for rectangle tables

• Food service personnel to have the required training and food handler’s permits in accordance with local regulations

• Description of available activities.