Statement of Objectives AE Page.docx

John F. Kennedy Center for the Performing Arts

STATEMENT OF OBJECTIVES

ARCHITECT/ENGINEER IDIQ

1) INTRODUCTION

2) BACKGROUND

The John F. Kennedy Center for the Performing Arts (Kennedy Center) is an agency of the U.S. Government and a living Presidential memorial. The Kennedy Center fulfills its obligation as a living memorial to the late president through the presentation of performing arts programming and through education activities in the District of Columbia and around the country. The largest cultural facility of its kind, it consists of 1.5 million square feet of usable floor space on 17 acres of land. It houses six theaters, two public restaurants, nine function/special event rooms, five public galleries/halls/foyers, and approximately 83,000 square feet of administrative offices. It attracts over two million visitors annually. The facility is operated 365 days per year. Support systems in the building are typically fully operational in excess of 14 hours per day.

The REACH, opened September 7, 2019, consists of three above-ground pavilions linked underground by a series of studios, classrooms, meeting rooms, a small auditorium, a covered passenger drop-off area and support spaces. It provides an urban greenspace of for families and audiences to visit and attend performances. Included in the new facility is a pedestrian access bridge, linking the Center’s new landscape to the Rock Creek Trail and enabling patrons and visitors to connect with Georgetown and the National Mall. The REACH encompasses 4.6 acres of the overall Kennedy site with approximately 72,000 sf of interior space on three levels, 9,000 sf of subgrade parking, 33,000 sf of garage access roads, and 130,000 sf of landscaping.

3) SCOPE

The Center has several projects that must proceed to maintain the safety and integrity of the building. Further delays may have a serious negative impact to the safe occupancy of the building and site. Due to the nature of work, it is necessary and in the best interest of The Center to maintain continuity of services through the end of the projects.

Design services are required for the following projects.

3.1 Kennedy Center Life Safety Analysis & Assessment

Provide a thorough and comprehensive fire protection, life safety, and accessibility review of the current conditions of the Kennedy Center, including the original building, the REACH, the grounds, the parking garages, and the service tunnel and its adjacent spaces. This project will include prescriptive code review as well as updates to the performance-based egress fire modeling studies needed for the original building and the garages. Includes a conceptual document package with recommended remediation solutions for non-compliant conditions.

3.2 Cantilever Roof Repairs and Finish Replacement Design

Prepare design of repairs and replacements needed at upper and lower cantilever roofs to extend the roof system life span for another 50 years. This project shall encompass the surveys and investigations needed to determine the scope of repairs and replacements, and design of repairs and replacements.

3.3 Domestic Hot Water Heater Design

Develop construction documents for replacement of the existing domestic water system serving the entire Kennedy Center excluding The REACH located in the existing chiller room. The new domestic water system including new water heaters, pumps and all associated appurtenances will be connected to the existing Building Automation System (BAS).

3.4 Motor Lobbies Restrooms Renovations Design

Develop design and construction documents for Renovate and upgrade the existing public restrooms located in the Motor Lobbies of Parking Level A, B and C. There are 4 single use restrooms (2 men’s and 2 women’s) located on each of the parking levels B & C. There are 4 multi-use restrooms (2 men’s and 2 women’s) located on parking Level A. The new design shall renovate the existing restrooms to provide new fixtures, toilet accessories, finishes and light fixtures.

3.5 Electrical Grounding Study

The purpose of this study is to perform an Electrical Grounding and Lightning Protection System (LPS) study throughout the building. The purpose of the study is to identify all grounding and lightning protection issues and concerns and provide recommendations for required improvements. Electrical grounding and LPS include all MEP systems, Production equipment and correlating components. This project will require a phased approach, and a detailed repair and installation plan based on the existing grounding and LPS and various locations of grounding and LPS equipment. Survey and study of all grounding systems will include all of Kennedy Center Electrical and Production control panels, main distribution panels, secondary systems and LPS will need to be surveyed throughout the building with the assistance from Kennedy Center O&M staff.

4) PROJECT OBJECTIVES STATEMENT

The purpose of this requirement is to acquire the services of an Architect/Engineer (A/E) for consulting services related to architecture, engineering, and other related specialty studies. The A/E shall provide all services, material, and equipment necessary to conduct studies, investigations, assessments, estimates, reports, design, and construction administration related to the renovation and repair of the Center to support projects described in the section 3 Scope.

Provide design and engineering services to prepare documents suitable for contractor bidding for the projects indicated. A synopses of the Statement of Objectives are included for each project.

The Architect/Engineer (A/E) shall provide all services, material, and equipment necessary to conduct studies, investigations, assessments, estimates and reports, design and construction administration related to the renovation and repair of the Center. The work for this contract will occur at the A/E's offices and at the Center. The services to be provided are architecture, engineering, and other related specialty consulting.

5) REQUIREMENTS

Services under this contract will consist of some combination of the following:

5.1 Planning Services and Consulting Studies

Work may include, but not be limited to, preliminary design studies, preliminary cost estimates, engineering surveys, or other specialized consulting reports.

5.2 Design Services

Work may include, but not be limited to, all traditional design activities, including production of plans and specifications, code analyses, design meetings and presentations, detailed cost estimates, and assistance with bidding phase activities.

The contractor shall provide Architect-Engineer, related services and submissions in accordance with the requirements of the contract. All projects will include a separate Statement of Work. The contract labor-hour rates, inclusive of overhead and profit, shall be used for pricing responses. New disciplines or labor categories must be priced, negotiated and incorporated by a contract modification, if needed.

The A/E shall establish all liaisons, coordination, and support with any project-related agencies and representatives at the federal, state, regional, and local levels as appropriate for each project or as required by the CO ensure that any follow-up actions are taken promptly.

The A/E shall schedule periodic meetings with the CO, COR, other firms, and individuals involved with the projects for the purposes of discussing procedures, progress, problems, scheduling, and other pertinent matters as necessary. The A/E shall document all discussions and continue to report on its progress and work efforts to the CO or COR.

6) CONSTRAINTS AND RISKS

Constraint includes building access due to day-to-day operations of building. Scheduling may need an escort.

Working in parts of building may require ladder climbing and appropriate safety protections.

Project durations must be completed within one year from date of contract award.

7) DELIVERABLES

The deliverables of each project may vary depending on the requirement. The following deliverables are commonly needed:

7.1 Reports

Draft and/or final reports are to be prepared or updated based on necessary and appropriate research, surveys, conferences, and factual information from other data sources, and must give full consideration to the views and comments expressed by the government and other appropriate reviewing parties.

7.2 Comments

Solicit and/or collect comments from all participating parties, and consolidate them with all related supporting data into project studies and/or reports. Transmit these documents with any supporting drawings to the CO/COR. Include recommendations regarding approvals of submissions and meet with the government and other concerned authorities to discuss any comments.

7.3 Drawings

Drawings shall be of the specified types, sizes, finishes, accurately scaled, or otherwise prepared as required by the contract. Properly prepared drawings and the CAD and pdf files will be delivered to and become the property of the government.

8) TYPE OF ORDER

A Firm Fixed Price (FFP) contract award is anticipated.

9) PERIOD OF PERFORMANCE

The period of performance shall be for one (1) year.

10) PLACE OF PERFORMANCE

The primary place of performance is the Contractor’s facility. Routine visits to The Center will be required.

Some activities within this statement of objectives may be performed at other locations rather than the primary place of performance. The contractor must seek Contracting Officer (CO) approval for any location not designated as the primary place of performance and for any remote work arrangements.

11) RECOGNIZED HOLIDAYS

Independence Day It is understood and agreed between the Government and the contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement to compensation except as set forth within the contract. If a contractor believes that an unplanned absence has an impact on the price or period of performance, it should notify the contracting officer (CO) of the changed condition and submit a claim for equitable adjustment (see FAR 52.233-1). Nothing in this clause abrogates the rights and responsibilities of the parties relating to "stop work" provisions as cited in other sections of this contract.

12) ARCHITECT-ENGINEER’S RESPONSIBILITY

The A/E shall identify the design team and key personnel who will be assigned to the project. Resumes and a key personnel project organization chart shall be included with the A/E’s proposal. Subsequent changes to the team and/or key personnel shall not be made without prior notification and approval by the COR and Contracting Officer. A/E key personnel are required to attend all design and construction meetings (in person or by phone) unless excused by the COR and are to remain fully engaged and knowledgeable of project details throughout the period of performance.

In accomplishing the projects, a separate statement of work will be provided for the services that the A/E is required to perform.

Utilizing professional procedures and practices, the A/E shall prepare documents as described herein. The A/E agrees to furnish the highest quality of skills, exercise sound judgment, and perform all required services in the most effective, efficient, and economical manner consistent with the interests of the Government.

The A/E is required to coordinate and work with KC staff Project Manager in the Project Management Office.

Notwithstanding the Government’s review and acceptance of the Construction Documents, the A/E is solely responsible and liable for the technical accuracy of the documents in meeting all performance requirements and provisions of the contract, adopted codes and building ordinances and compliance with accessibility standards.

a. Disclosure of Information Information made available to the A&E contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written consent of the Government. A&E Contractor and/or contractor personnel will not divulge, or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorize Government personnel or upon written approval of the Government. The A&E shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein will preclude the use of any data independently acquired by the A&E without such limitations or prohibit an agreement at no cost to the Government between the A&E and the data owner which provides for greater rights to the contractor.

b. Project Security Requirements Contractor Personnel shall be required to be cleared and obtain a non-escort Kennedy-Center badge. The A&E is required to complete and submit Form RFID-Rev B for Kennedy Center Building badging and Pass Application for personnel access.

13) BUILDING ACCESS AND SCREENING

All contractors working in the building must be badged or escorted by personnel with a Kennedy Center issued badge. Badging requirements shall be coordinated with the Project Manager.

14) GOVERNMENT FURNISHED PROPERTY/INFORMATION

As indicated in Attachments.

15) APPLICABLE CODES AND STANDARDS

All work performed under this scope shall be in accordance with the Kennedy Center Building Code Policy of March 29, 2025.

16) UNIVERSAL ACCESSIBILITY STANDARDS

The Kennedy Center as an institution carries forth due diligence to take Universal Accessibility Standards during the design of all projects. Universal Design is the design and composition of an environment so that it can be accessed, understood and used to the greatest extent possible by all people regardless of their age, size, ability or disability.

17) ATTACHMENTS

KC Building Standards Statement of Work for Kennedy Center Life Safety Analysis & Assessment Statement of Work for Kennedy Center Waterproofing and Leak Repair Design Synopsis of Kennedy Center Cantilever Roof Repairs and Finish Replacement Design Statement of Work for Kennedy Center Domestic Hot Water Heater Design Statement of Work for Kennedy Center Motor Lobbies Restrooms Renovations Design Statement of Work for Kennedy Center Electrical Grounding Study

18) POINTS OF CONTACT

Contracting Officer’s Representative COR) Elizabeth Doane 2700 F Street NW Washington, DC 20566-0001 Phone 202-416-8005 E-mail: ezdoane@kennedy-center.org

19) Payment Payment for all deliverables shall be based on the negotiated fixed fee or reimbursable amount (with documentation provided).

Consultant travel shall be reimbursable only to the extent allowed by the Federal Joint Travel Regulations. (For example, premium travel, including seat selection premiums, are not allowable.) Payment in excess of the GSA mandated maximum amount will not be approved under any circumstance and the contractor shall only receive the maximum amount available. Accelerated trains and business class or first class seating will be rejected for payment. The contractor shall perform due diligence prior to scheduling travel to ensure that they stay within acceptable Per Diem rates, traveling expenses and lodging rates. The contractor may reference the FAR 31.205.46 for guidance regarding travel and/or the Federal Travel Regulations (FTR) at the following website(s):

https://www.gsa.gov/policy/regulations/federaltravel regulation-ftr https://www.gsa.gov/travel-resources Each invoice shall include the following information: a unique sequential invoice number, the contract number, the total fee (by Contract Line Item Number (CLIN) and grand total), for each CLIN: the amount of work completed (percent), the amount of payment already approved, and payment currently requested. The Contractor shall invoice the Center monthly for the duration of the contract.

END OF STATEMENT OF OBJECTIVES