statement of need - JDR Publications.pdf

Statement of Need (SON)

To: Contracting Officer, Branch, Office of Acquisitions (OA), Office of Management, (OM), National Heart, Lung, and Blood Institute (NHLBI)

From: Project Manager (PM) Lu Wang

Organization: NIDCR, NIH. Bethesda. Md.

Project Title: PCA-NIDCR-05153 - Journal of Dental Research - OD - Data Publishing Expense

1. Type of Statement of Need

☐ Statement of Need – Equipment

☐ Statement of Need - Supply/Product

☐ Statement of Need - Maintenance Service

☒ Statement of Need – Other

☐ Services Statement of Need - Warranty Agreement

☐Statement of Need - License Agreement ☐Statement of Need -Subscription

The National Institute of Dental and Craniofacial Research (NIDCR) requires support for the publication and dissemination of a dedicated journal issue to ensure that research findings are broadly accessible, permanently available, and distributed to key stakeholders in alignment with federal public access and knowledge dissemination priorities.

The supported issue includes nine peer-reviewed articles (65 total pages) that collectively advance the scientific understanding of dental, oral, and craniofacial health. Timely and high-quality publication is essential to ensure that these findings reach researchers, clinicians, and policymakers who rely on current evidence to inform practice and future research.

Approximate costs include:

• Online publication ($23,665): Necessary to support editorial processing, peer review management, professional formatting, and digital hosting to ensure the integrity, visibility, and accessibility of the research.

• Print production ($1,037.50, plus applicable tax and shipping): Physical copies are needed for distribution to contributors, institutional stakeholders, and archival purposes, supporting outreach and documentation requirements.

• Permanent free-to-view access ($4,000): Ensures that all articles in the issue remain openly accessible without subscription barriers, directly supporting NIDCR’s commitment to public access to federally funded research and maximizing the impact of its investments.

Without these resources, dissemination would be limited, reducing the reach, usability, and long-term availability of the research outcomes. Providing support for publication and access is therefore essential to fulfill NIDCR’s mission to advance and share knowledge that improves dental, oral, and craniofacial health.

2. Technical Background and Contractual History 7.105 (a) (1)

☒ This is a new requirement (Describe Technical Background below)

☐ This is a follow-on requirement (Describe Technical Background and Contractual History below)

☐ Technical Background

Advances in dental, oral, and craniofacial research depend on the timely dissemination of rigorously peer-reviewed scientific findings. Specialized journal issues serve as an effective mechanism to curate high-impact research around a focused theme, enabling integration of diverse methodologies, datasets, and clinical insights into a cohesive body of knowledge.

The current issue comprises nine peer-reviewed articles spanning 65 pages, reflecting contributions from multiple investigators and institutions. These articles underwent standard editorial and peer-review processes to ensure scientific validity, methodological rigor, and relevance to the field. The content includes original research and/or reviews that address key topics in oral health, disease mechanisms, prevention strategies, and clinical applications.

Digital publication infrastructure is required to support manuscript processing, formatting, indexing, and long-term hosting on stable platforms to ensure discoverability through bibliographic databases and search engines. In addition, permanent open access functionality ensures that the content remains freely available to researchers, clinicians, educators, and the public, consistent with federal requirements for accessibility of publicly funded research.

Print production, while secondary to digital dissemination, provides a tangible format for targeted distribution, institutional archiving, and outreach to stakeholders who benefit from physical materials. Together, these technical components—peer review, digital publication, open access, and print distribution—form the foundation for effective scientific communication and knowledge translation in the dental and craniofacial research community.

☐Contractual

Previously awarded contracts for food and bedding: N/A

3. Applicable Conditions 7.105 (a) (2)

Not Applicable (This will be Full & Open Competition including Brand Name or Equal)

Brand Name Requirement (A brand name justification is attached)

X Sole Source Requirement (A sole source justification is attached)

4. Compatibility or Performance Characteristics for Supply of Service 7.105 (a) (4)

☐ Required Features & Benefits of the acquisition: N/A

☒ Compatibility/Performance Requirements: NA

5. Delivery or Performance-Period Requirements 7.105 (a) (5)

☐ Period of Performance: N/A

☒ Delivery Requirements

The deliverables under this effort are centered on the timely publication, accessibility, and distribution of a special journal issue comprising nine peer-reviewed articles (65 total pages). All components must meet established scientific publishing standards and align with NIDCR expectations for quality, accessibility, and dissemination of federally funded research.

1. Online Publication

• Final, copyedited, and formatted versions of all nine articles must be published on the journal’s digital platform.

• Content must be fully accessible, searchable, and indexed in relevant bibliographic databases.

• Publication should occur within an agreed-upon timeline following final manuscript acceptance and approval.

• Digital Object Identifiers (DOIs) must be assigned to each article to ensure persistent access and citation.

2. Open Access Availability

• The complete issue must be made permanently free-to-view upon publication.

• Articles must be accessible without subscription or paywall barriers.

• Access must be maintained on a stable platform to ensure long-term availability and compliance with public access expectations.

3. Print Production and Distribution

• Fifty (50) full-color printed copies of the complete issue (all nine articles and journal cover) must be produced.

• Print quality must meet professional publishing standards.

• Copies must be delivered to designated recipients or a specified distribution point.

• Final unit cost, total cost, and shipping details must be confirmed prior to processing.

4. Quality and Compliance

• All content must adhere to established peer-review and editorial standards.

• Deliverables must comply with applicable federal public access policies and publishing best practices.

• Any corrections or revisions identified prior to final publication must be incorporated.

5. Documentation and Confirmation

• The publisher must provide confirmation of publication, access status, and print delivery.

• Final invoices must reflect agreed-upon costs and itemization for online publication, open access, and print production