Statement_of_Need_Hallmark.pdf

STATEMENT OF NEED

Purchase Request Number: XXXX

Hallmark Hotel Accommodations for the Marine Operations- Data And Technology Assembly

(MO-DATA)

PURPOSE:

The Marine Operations – Data And Technology Assembly (MO-DATA) is the annual Survey Technician training event and is being hosted in Newport, OR from December 11th to December 21st, 2023. This event is crucial in the training and development of our primary data stewards, the Survey Technicians, and includes a rigorous training schedule with the sessions listed under technical specifications. Well in advance of the meeting, the Hallmark Hotel was chosen as the hotel for accommodations based on the pricing, availability, and location and a block of rooms was reserved at the government rate. Initially, each Survey Technician was asked to provide payment for the duration of their stay and claim reimbursement. Due to the concern with the delay in voucher repayments, many Survey Technicians and XO’s from ships have reached out suggesting we look into alternate methods to pay for accommodations and remove the financial burden on the Survey Technicians to pay for their own accommodations and later be reimbursed.

This is a request to cover the cost of the accommodations to relieve this burden, remove the need to reimburse the survey technicians at a later date and further remove the burden on an already backlogged voucher reimbursement system.

TECHNICAL SPECIFICATIONS:

Lodging for The total number of participants is 26, for a total of 320 room nights. Additional rooms shall result in a modification as situations arise.

Here is a link to the full MO-DATA Agenda, and the sessions will include the following:

• CTD and Flowthrough Sensors

• Scientific Computing System (SCS)

• Marine and Aviation Cyber Center (MACC) Network Training

• Electronics Technician Signal and Power Distribution Training

• AML Oceanographic Moving Vessel Profilers

• University of Hawaii Acoustic Doppler Current Profilers

• Shipboard Automated Meteorological and Oceanographic Systems (SAMOS)

Meteorological Sensors

• Kongsberg Multibeam Classroom and Field Training

• Kongsberg Fisheries Classroom and Field Training

• Applanix POSPac Classroom and Field Training

• Oregon State University Innovation Lab 3-D Printing workshop

• Data Quality and Management Overview

• OMAO and MO Leadership Debrief

• Line Office Partner Debriefs

• Other sessions with New Fleet Technology, Center of Excellence, and Ship Debriefs of the Field Season https://docs.google.com/document/d/1j5o6rvpyIY0cahR3e6TWDxEMdgjfu_7G/edit

DELIVERABLE SCHEDULE:

MO-DATA is being held from December 11th to December 21st, based on travel requirements the length of stay may be extended by + 2 days max. All SF-182 requests for travel and accommodations have been approved.

PLACE OF PERFORMANCE or DELIVERY ADDRESS:

POC: Katie Watkins-Brandt katie.watkins-brandt@noaa.gov 937-533-8465

Hallmark Hotel 744 SW Elizabeth St Newport, OR 97365 Direct Contact: Randi Sandum 541-270-4668 randi@hallmarkinns.com mailto:katie.watkins-brandt@noaa.gov mailto:randi@hallmarkinns.com