Statement of Need Furniture Tahoma National Cemetery.pdf

STATEMENT OF NEED

Brand Name or Equal Furniture

Tahoma National Cemetery 18600 SE 240th St Kent, WA 98042

1. STATEMENT OF SERVICES:

a) This project involves providing furniture and ancillary furniture items to the Tahoma National Cemetery. The contractor shall procure all identified items in the SON, deliver, and install all new desk systems, tables, seating (waiting, desk chairs, side chairs to include bariatric), wardrobe lockers, and supporting filing and storage cabinets to ensure veteran and administrative safety and a healthy work environment. The furniture is to be used for veterans and administrative usage in the Administrative and Honor Guard Building. This is an area that serves our vets in support of the National Cemetery Administration, Tahoma National Cemetery.

b) The contractor shall be responsible for supplying all supervision, labor, materials, equipment, tools, insurance, permits, licenses, transportation, drayage, all other aspects of material handling, safety control, and regulation compliance to provide the required furniture, as outlined below in this SON.

c) All pieces of furniture shall be new, free from defects affecting safety, appearance, durability, and serviceability and in conformance with the specifications. All items shall be first quality goods. All exposed wood surfaces shall be free of splices, loose knots, torn grains, checks, or defects of any kind. Adjacent parts in any piece of furniture shall be closely matched in wood species, color, and grain pattern.

2. GENERAL REQUIREMENTS

a) The contractor will provide all the items listed below, deliver and install furniture to Tahoma National Cemetery.

b) The contractor shall provide commercial furniture.

c) The contractor employees shall behave with appropriate decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. (See Attachment A, Dignity Clause)

d) Delivery method includes trucks direct to site, contractor removal, loading and disposal of old excess furniture, new furniture unpackaged, installed and trash taken away, etc.

e) All personnel delivering material must be trained in NCA rules of behavior and aware of their surroundings at all times to prevent any damages to Government property.

f) Any material that does not meet the minimum technical requirements will not be accepted.

2.1 SCHEDULING DELIVERING

a) The contractor shall coordinate the delivery of all items with the Tahoma National Cemetery COR at least fourteen

(14) business days prior to the start of work/shipping.

2.2 INSTALLATION

a) Contractor shall coordinate with the cemetery Contracting Officer Representative (COR) prior to delivering items.

b) Installation shall be during the hours of 8:00 am- 4:30pm, Monday thru Friday. (adjusted/modified as needed, approved by COR)

c) All items shall be installed by certified installers in accordance with manufacture’s recommended installation instructions.

d) Installation: Ideal completion date: No less than 60, no more than 90 Days after receipt of order (ARO).

e) Workstation components shall be installed level, plumb, square, and with proper alignment with adjoining furniture.

f) The components shall be securely interconnected and securely attached to the building where required.

g) A punch list walk through shall be performed with the contractor’s representative. Items on the punch list shall be noted and a response for completion time (expected date of completion) of each item shall be provided from the contractor.

h) The contractor is responsible for the storage of products and contractor’s material/equipment during the installation. The contractor must request prior approval of storage by the COR. The Government is not responsible for the contractor equipment/materials.

i) The contractor must avoid any damages to the Governments building and must protect doors, doorways, and corridor walls while the delivery and installation.

j) Contractor is responsible for any damage caused by the contractor and must repair identified area at no cost to the Government.

k) Contractor must be able to complete each room and demobilize according to these expected and approximate timeframes. Contractor must supply a detailed staffing and project schedule for each phase of this project.

2.3 CLEANING

a) The contractor shall remove all packaging material and debris from the site and properly disposed of. Packing materials will not be stored in the building for any period exceeding 24 hours.

b) Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers.

The contractor is responsible for providing trash containers at an offsite facility.

c) Personal trash (food wrappers, drink container, etc..) shall be removed from the site daily by the contractor.

d) Upon completion of installation prior to the punch list walk through, all products shall be cleaned and dusted, and the area shall be left in a clean condition and ready for occupancy.

e) Any defects in material from installation shall be repaired and damaged products that cannot be satisfactory repaired shall be replaced.

f) Final acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the NCA site.

2.4 DELIVERY, STORAGE, AND HANDLING

a) The delivery of furniture shall be within 90 days after of award of contract.

b) All products shall be delivered to the jobsite. In the event there is a delay in delivery, contractor must notify the

COR immediately in writing via email and follow up with a telephone call.

c) Contractor shall provide the COR with schedule date and time of delivery truck at least twenty-four (24) hours minimum in advance.

d) Contractor must ensure that the delivery driver has copies of the Bill of Materials/Delivery Orders and shall not attempt to deliver any items before the scheduled delivery date.

e) Storage of the products for the installation is contractor’s responsibility. There shall not be a staging area provided at the project site. Product is manufacture’s responsibility until the Tahoma National Cemetery COR accepts complete installation.

2.5 PROTECTION OF PROPERTY

a) The Contractor shall perform an inspection of the buildings and grounds with the COR prior to commencing work.

Contractor shall protect all items from damage. The contractor shall take precautions against damage to the buildings, grounds and furnishings. The contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the contractor, utilizing materials of the same quality, size, grade and color, to match existing work.

b) To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the contractor. The contractor shall communicate with the COR to resolve all repairs beyond simple surface cleaning. Concurrence of the COR is required before the contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

c) The contractor shall be responsible for the security of the areas in which the work is being performed at all times prior to completion. The contractor shall maintain accountability and control of any keys provided and shall return them to the COR upon completion of the work.

d) Contractor shall provide floor protection while working in all NCA facilities. All material handling equipment shall have rubber wheels.

2.6 RECEIVE AND UNLOAD

a) The contractor shall verify and inspect all delivered items. All deficiencies (damage/overage/shortages) shall be brought to the attention of the Contracting Officer and cemetery COR in writing, via email, immediately upon identification.

b) The contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all discrepancy report shall be forwarded to the COR daily.

c) The contractor shall store damaged items in the location designated by the COR.

d) Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.

e) If the contractor is unable to complete the assembly and placement of all unloaded items before the end of workday, the contractor will be responsible for moving these items to a secure location, until the next available workday.

f) The contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

3. GENERAL PRODUCT REQUIREMENTS

a) All finished surfaces shall be free of scratches, marks, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

b) Furnishings shall have smooth finishes with no hazardous projections, sharp comers, or detail, which can be hazardous and cause personal injury or damage to clothing.

c) All products and components will be new; refurbished products will not be accepted.

d) Substitutions of the finishes shown/identified in the General Requirements section shall not be accepted.

e) Pricing shall include these exact finishes and colors or as chosen by the CO/COR.

f) All contracted personnel must always have identification on them while on site.

g) It is the responsibility of the vendor to confirm correct quantities prior to order.

h) All finishes to be confirmed prior to manufacturing/delivery by CO/COR.

ROOM BY ROOM REQUIREMENTS:

Refer to Attachment B for building layout drawing and maps.

1.Room 110/Directors Office:

a. Quantity of- 1 for Executive Bow Front Desk with 7 Drawers Lockable 72” W x 42” Dx30”H Color Oak or Light Maple

b. Quantity of- 1 Credenza work desk with 7 drawers Lockable 68 to 70” W x 24” D Color Oak or Light Maple.

c. Quantity of- 2 Wardrobe Cabinets 70”H x 34” Wx18” D Color Oak or Light Maple

d. Quantity of- 1 Fireproof Three Drawer Lockable Lateral File 42” W X 18” D Color Oak or Light Maple

2.Room 109/Assistant Directors Office

a. Quantity of- 1 Height adjustable L-Shaped Standing Desk with Left Return 65” W x 72” D with Two box drawers and one legal Hanging File Drawer Chestnut Cherry

b. Quantity of- 1 Storage Credenza 68"W x 18"D Chestnut Cherry

c. Quantity of 1 Hutch 69"W x 13"D x 42"H Chestnut Cherry

d. Quantity of 1 matching 5 shelve bookcase 35.3"W × 13"D × 69.8"H Chestnut Cherry

e. Quantity of 2- Wide Arm Guest Chairs

3. Room 111/Admin Officer:

a. Quantity of- 1 Reversible Height Adjustable L-Shaped Standing Desk with center drawer 60"W x 78"D

b. Quantity of- 1 storage credenza with low wall cabinet, 2 sets of outward opening doors with adjustable shelves

c. Quantity of- 1 Three drawer file pedestal one legal drawer and two utility drawers 15.5"W × 18.1"D × 25"H

d. Quantity of- 1 Storage Hutch - 60"W x 15"D

e. Quantity of- 1 5-Shelf Bookcase 48"W × 15"D × 68"H

4. Room 115/Procurement and Resource Specialist

a. Quantity of- 1 Reversible Height Adjustable L-Shaped Standing Desk with center drawer 60"W x 78"D

b. Quantity of- 1 storage credenza with low wall cabinet, 2 sets of outward opening doors with adjustable shelves

c. Quantity of- 1 Three drawer file pedestal one legal drawer and two utility drawers 15.5"W × 18.1"D × 25"H

d. Quantity of- 1 Storage Hutch - 60"W x 15"D

e. Quantity of- 1 5-Shelf Bookcase 48"W × 15"D × 68"H

5. Room 118/ Program Analyst Office

a. Quantity of- 2 Reversible L-Shaped Desk 66” W x 78” D with Two Utility Drawers and three

Hanging File Drawers.

b. Quantity of- 4 Faux Leather Guest Chairs

c. Quantity of- 6 72”H Acoustic Panels

6. Room 116/Foreman Office

a. Quantity of- 1 Corner L Shape Desk 71” x 71” With Full extension legal/letter file and box drawers

b. Quantity of- 1 Three drawer Pedestal

c. Quantity of- 1 Two Drawer Pedestal

d. Quantity of- 1 72” W x 38” D Drafting Table

7. Room 104/ Cemetery Admin Specialist Workstations

a. Quantity of- 6 72” High Surround Acoustical Panels

b. Quantity of- 6 Electric Height Adjustable L Shaped workstations with a 60” W Main surface and 48” return (30” D main/ 24” D return)

c. Quantity of- 6 two-drawer mobile/lockable pedestal and overhead storage units coordinated with each workstation.

d. Quantity of- 6 Dual Monitor computer monitor arms, compatible with height adjustable workstations.

e. Quantity of- 6 Wardrobe Cabinet

8. Room 125/ Caretaker Training Room

a. Quantity of- 6 L shaped Desk- 66” x 66” D

b. Quantity of- 6 Lockable Flip up Storage Cabinets

c. Quantity of-6 mobile pedestals with two utility draws and one file drawer

d. Quantity of- 6 dual computer monitor arms

e. quantity of- 6 computer chairs

f. Quantity of-6 72” H acoustic Panels

9. Room 100/ Admin Lobby

a. Quantity of- 1 Reception Desk- 80"W x 38"D

b. Quantity of- 2 Three Drawer File Pedestal 16” W x 18” D

c. Quantity of- 2 Tablet Armchair

d. Quantity of- 4 Guest Chair

e. Quantity of- 2 Round 19 in Diameter Accent Table

10. Room 103/Family Conference Room

a. Quantity of- 1 Six-foot Conference Table

b. Quantity of - 8 Rolling Chairs.

11. Room 108/Admin Conference Room

a. Quantity of - 1 Eight-foot Conference Table

b. Quantity of 10 Chairs

12. Room 117/Staff Break Room

a. Quantity of 5 - 48” Diameter Tables

b. Quantity of 30- Padded Folding Chairs

13. Room 129 / Honor Guard Building / Breakroom

a. Quantity of 1- 72” W x 36” D Table

b. Quantity of 2- 48” Diameter Tables

c. Quantity of 12- Stackable Chairs

3.1 WARRANTY ITEMS: Warranty information provided needs to indicate the length, what is covered, and the usage that warranty covers. The warranty must meet or exceed the following criteria:

a) Industry standard minimum of 10+ years.

b) Includes all components and moving mechanisms.

c) Warranty work performed on location at manufacturer’s expense.

d) Warranties shall be signed by the authorized representative of the contractor. Warranties accompanied by document authenticating the signer as an authorized representative of the guarantor, shall be presented to the owner upon the completion of the project.

e) The vendor shall guarantee that the products are free from any defects in workmanship from the date of delivery/installation.

f) The warranty of items will begin on the date of acceptance of products/services by the Government COR.

g) The contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the contractor.

ATTACHMENT - A – DIGNITY CLAUSE

DIGNITY CLAUSE

Respect for Headstones and Markers in National Cemeteries; Handling of Markers and Headstones

1. Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

b. No tools, equipment or other items will be placed or leaned on headstones or markers.

c. Use care not to scratch or damage markers in any manner.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

2. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution.

3. The contractor is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

(END)

ATTACHMENT B