Statement of Need 2025 v2.docx

Statement of Need 55th FSS Mail Meter

1.0. Description of Service. Scope of Work.

Provide a lease of a mail postage meter for Offutt Air Force Base Official Mail Center (OMC) located in Bldg 513. The lease must include the mail metering equipment, maintenance, meter head rental, and training.

1.1. Maintenance.

The lease must include maintenance service to repair equipment and provide maintenance as required per equipment manufacturer specifications. Should equipment become inoperative, the contractor must return equipment to service within 48 hours or provide suitable replacement equipment until the equipment can be repaired.

1.2. Software.

Must be kept up to date to ensure mail room operations are not interrupted. Should the software become inoperative, the contractor must return the software to service within 48 hours or provide suitable replacement equipment with functioning software until the software can be repaired.

1.3. Training.

Within one business day of the equipment being delivered, configured, set‐up, and becoming fully operational the contractor shall provide one 4 hour period of training on how to operate the equipment to the mail room staff. Additionally, the contractor shall provide a second 4 hour period of training within 90 days of the initial training. Both training periods shall be scheduled with the Official Postal Manager, at 402‐294‐2665 and 55FSS.FSVP.MailManagement@us.af.mil.

2.0. General Information.

Contractor maintenance support is limited to standard Offutt AFB duty hours 0700‐1700, Mon – Friday. If repairs are going to require access after these hours, Base Official Manager will be notified at (402) 294‐2665 to arrange for escort.

3.0. Equipment Requirements

3.1. Must be digital mailing system

3.2. Must include base equipment (mail meter), scale (up to 70lbs), pc, label printer, associated mail management software, touch screen monitor, bar code scanner, standard peripherals (mouse, keyboard, etc.).

3.3. Equipment must be capable of weighing and rating mail automatically. Able to process stacks of mixed mail, individually weighing each mail piece and applying proper postage to each mail piece.

3.4. Capable of processing high volume of mixed mail with speed/accuracy at a minimum of 100 mail pieces per minute.

3.5. Capable of processing all classes of USPS mail/parcels. Multi-carrier processing ability for small parcels such as UPS and FedEx is required.

3.6. Must be a hard machine.

3.7. Must be able to be relocated.

4.0. Software Requirements

4.1. Mail management software must be capable of maintaining/tracking at least 20 separate accounts by name or account number.

4.2. Must be capable of generating accurate reports of actual postage costs utilized by each account for the entire year.

4.3. Software maintenance must be covered as part of the all-inclusive lease.

5.0. Security Requirement/Base Access.

Due to lack of frequency and need to be on the installation, the Contractor will be required to be escorted on base to perform installation, training and repair services. Contractor will be under visual observation at all times while on Offutt AFB. As a minimum, the contractor will contact the OMC 24 hours prior to actual service date to schedule service. If the OMC cannot perform the escort duty, they shall contact the Official Mail Manager (OMM) to assist/perform escort duty.

The contractor will be required to comply with all security and force protection requirements enforced at Offutt AFB, NE. The contractor shall apply for personnel security clearance within 15 calendar days after award of the contract. NATIONAL CRIME INFORMATION CENTER (NCIC) BACKGROUND CHECK

In addition to the requirements identified in FAR 52.204‐9 ‐ Personal Identity Verification of Contractor Personnel and AFFARS 5352.242‐9000 ‐ Contractor access to Air Force installations, all contract employees require a positive NCIC background check prior to being granted access to Offutt AFB in accordance with the installation security policy. To expedite this requirement, the contractor shall make contact with the sponsoring unit/base agency POC or security manager listed above, and request a copy of the 55 SFS Contractor / Vendor Pass Request & NCIC Screening Spreadsheet (See information template below). The contractor shall provide the data requested on the spreadsheet for every employee proposed to perform work under this contract requiring physical access to Offutt AFB.

55 SFS Contractor / Vendor NCOC Screening & Pass Request Spreadsheet Template

Note: Only use the spreadsheet provided by the base agency POC /or security manager. Input employee data as shown in the above template format. Non U.S. Citizens require additional vetting processes and must physically present their employment authorization card to the Pass & ID office before access can be granted. If airfield access is required, please allow an additional 14 days to process the Entry Authorization List (EAL). Contact base agency POC for more details.

b. If an individual is denied a base pass/access to the installation, the contractor isnot prohibited from hiring that individual for work on this contract as long as the work entailed does not require the individual to have physical access to Offutt AFB or any of its facilities. Employees who refuse to complete the form will be denied access to the installation.

c. All illegal aliens are considered unauthorized individuals and will be barred from the base. Illegal aliens attempting entry or found on the installation (if incorrectly issued a pass) will be processed as an unauthorized individual and removed from the installation. In addition to notifying the contractor of the illegal alien, the Offutt AFB Security Forces will notify AF Office of Special Investigations, local police and the US Immigration and Customs Enforcement office. Contractors are prohibited from hiring illegal aliens for work on a Government contract and the other Government agencies contacted upon discovery of the illegal may seek corrective and/or punitive actions pursuant to law against the hiring organization if violations occur.

d. The below list identifies reasons why an individual, if they are identified during the NCIC check, would be denied access to Offutt AFB:

Disqualifiers that would deny contract employee’s entry/access to the installation or its facilities:

− U.S. Citizenship, immigration status, or Social Security Account Number cannot be verified.

− Wanted by federal or civil law enforcement authorities, regardless of offense or violation.

− Conviction of firearms or explosives violation within the past three years.

− Incarcerated for 12 months or longer within the past three years, regardless of offense or violation.

− Conviction of espionage, sabotage, treason or terrorism, murder, sexual assault, armed assault/robbery, rape, child molestation, drug possession with intent to sell, or drug distribution.

− Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

− Any other criminal activity identified on the NCIC check that the Wing Commander determines to be so serious as to pose a possible threat to the safety and security of base personnel and facilities.

− Name appears on any federal installation debarment list.

e. A 100% Base Pass check is required for all contractors (even if a passenger in an authorized vehicle) and contract vehicles entering the installation. Contractors are not authorized to bring guests or other contract employees onto the installation unless those individuals are personally in possession of a base pass or Government Identification card.

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