State Use Request Letter R96853~1.docx

I L L I N O I S J B Pritzker, Governor

DEPARTMENT OF CENTRAL MANAGEMENT SERVICES

Janel L. Forde, Director

CMS

STATE USE CONTRACT REQUEST LETTER

Ron Wilson Date: June 11, 2021 Deputy Director CMS BOSS, State Use Program 1000 E. Converse Street Springfield, IL 62702

Agency Name: Central Management Services Agency Contact: Pam Shepherd

Contact Phone Number: 217-785-5155 Contact Email: pam.shepherd@illinois.gov

Contracting Qualified Not-For-Profit Vendor: ComWell formerly known as Human Service Center. Human Service Center’s name was changed to ComWell in December 2020 with no other changes made to their organization.

PBC#, if applicable (attach copy of approved PBC): 22-416CMS-BOSS4-R-96853

Proposed Contract: (please complete information in the appropriate box)

|X| New |_| Renewal

Proposed Start Date: _1/27/2022________ Renewal Start Date:

Proposed End Date: __1/26/2023_______ Renewal End Date:

Proposed Initial Term Length: _1 year______ Renewal Term Price:

Proposed Initial Term Price: $_2,226,706.72 # Renewals Remaining:

Proposed Renewal Terms (# terms, length of term): _0_____________________________ Proposed Renewal Price per Term:

$__0________________________________

This procurement is for: |X| Supplies |_| Services |_| Facilities

|_| Other (please describe) _________________________________________________

Specific Description of the Services/Commodities to be provided under Contract, including quantity if relevant:

This contract will enable the Illinois Department of Corrections (DOC), Illinois Department of Juvenile Justice (DJJ), Illinois Department of Human Services (DHS) and the Illinois Department of Veterans Affairs (DVA) to purchase bakery mixes on an as needed basis.

Location where Services/Commodities will be provided under the Contract. If the procurement is for Services or Facilities maintenance (e.g., janitorial), please describe your agency’s expectations of the vendor (e.g., frequency of services, tasks to be performed, square footage being cleaned, what consumables will be provided etc.):

This contract will provide baking mixes to Illinois Department of Corrections (DOC), Illinois Department of Juvenile Justice (DJJ), Illinois Department of Human Services (DHS) and the Illinois Department of Veterans Affairs (DVA)

If your agency has utilized this vendor to perform the same or similar services in the past, please describe your agency’s satisfaction with the vendor’s past performance:

The vendor, ComWell formerly known as Human Service Center has been the contracted vendor for the last three years with no known problems.

Provide the name/contact information of the procurement staff responsible for negotiating the proposed price, if different from the agency contact.

Same

Explain the economic benefit of utilizing the State Use vendor. Also, for the Committee’s review required by 30 ILCS 500/45-35(c)(8), please demonstrate that you have done one or more of the following (and provide a detailed description of research completed) to show the contract price is not substantially more than if competitively bid (Attach additional pages as needed):

|X| Performed recent market research for comparable supplies or services in the area where services will be provided. Whether research is recent will depend largely upon the supply or service being procured, as pricing may be more likely to change in certain areas over others.

|_| Researched other nearby jurisdictions’ contracts for pricing of similar supplies/services (e.g., State of Missouri, State of Wisconsin, State of Indiana, State of Kentucky, State of Michigan, City of Chicago, etc.). Information on such Federal Government contracts may be found at abilityonecatalog.gov.

|_| Examined the previous contract’s pricing (if competitively bid) and compared it to the new contract pricing, taking into account consumer price index data and prevailing wages for the area where services (as defined by Section 25-60[b] of the Illinois Procurement Code) are to be provided.

Subcontractor Utilized: |_| Yes |X| No

Description of Services/Commodities to be provided by Subcontractor:

Anticipated Price of Subcontractor Services Per Term:

Please ask the State Use Committee to review this file and advise if approval is granted to proceed with this procurement in accordance to 30 ILCS 500/45-35.

Sincerely, Pam Shepherd, Buyer Bureau of Strategic Sourcing

CC: Devin McQuillan

CC: Katrina Livingston

801 Stratton Office Building, 401 South Spring Street, Springfield, IL 62706 Printed on Recycled Paper