State of Michigan Print Mail Management Terms Conditions.docx
DOCX document 18 KB Posted
- Attached to
- CAX-435 SCBA INSPECTION RECORD
- Solicitation number
- RFQ 171 240000000225 1
- Issued by
- Michigan
About this file
This document presents the Terms and Conditions for Print and Mail Management (PMM) services with the State of Michigan. The file outlines the operational requirements and procedures for vendors engaged in printing and mailing services for the state. All prospective vendors must first complete pre-qualification with PMM and maintain active registration as a Michigan state vendor while accepting Electronic Funds Transfer (EFT) payments. Pre-qualification typically requires approximately one week once required information is submitted to the designated PMM contacts. Only bids submitted by pre-qualified vendors will be accepted for consideration. Delivery and dock operations are conducted at the General Services Building located at 7461 Crowner Drive in Lansing, Michigan, with dock hours limited to 8:00 a.m. to 3:30 p.m., Monday through Friday, excluding standard holidays.
All bids must be submitted online and include complete costs with freight to the designated dock location on an F.O.B. Destination, prepaid basis. Late bids will not be accepted. The state enforces a strict overs/unders policy whereby no underruns are permitted and any overruns are at the vendor's expense. Pallets must meet specific dimensional and construction standards, including single-face hardwood pallets with three 2" x 4" runners, 3/4" minimum deck board thickness, and maximum gross weight of 4,000 pounds. All cartons require detailed labeling with commodity numbers, descriptions, purchase order numbers, and quantity information. Vendors must provide signed packing slips for direct shipments to locations other than the primary dock address and notify PMM of shipment status. Invoices must be submitted electronically to DTMB-PrintingServices@michigan.gov in addition to entry into the VSS system. All electronic copies of materials become state property and must be provided in source software format along with PDF copies.
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| CAX-435 SCBA Inspection Record 1-24.docx | DOCX document |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact one of the following:
Jerry Monroe at 517-636-0297, or email at monroej1@michigan.gov Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .