State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- 2026 DNR FIELD GUIDE NOTEBOOK
- Solicitation number
- RFQ 171 260000000375 2
- Issued by
- Michigan
About this file
This is a Terms and Conditions document for State of Michigan Print and Mail Management services, applicable to state agencies utilizing print and mail service contracts. The document establishes the standard operational and administrative framework governing the delivery of printing and mailing services for state entities, including the Department of Natural Resources (DNR). The terms and conditions outline the requirements and expectations for vendors providing these services to Michigan state agencies, with specific application to projects such as the 2026 DNR Field Guide Notebook production and distribution. The document does not specify quantities, response dates, due dates, site visits, bidder meetings, award dates, or contract terms within its terms and conditions structure, as these elements are typically defined in individual solicitations or purchase orders issued under this framework.
The document focuses on establishing the contractual relationship parameters, operational procedures, and compliance requirements for print and mail service providers working with the State of Michigan. Key provisions address vendor obligations, service standards, and administrative procedures that govern how printing and mailing services will be executed and managed. The terms and conditions serve as the foundation for individual project specifications and pricing arrangements that would be negotiated separately for each print and mail initiative, such as the DNR field guide notebook project. No specific pricing, set-asides, incumbent information, funding sources, or contract amounts are detailed within this terms and conditions document, as these elements are determined on a project-by-project basis through separate solicitations and agreements.
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Other files
| File | Type | Posted |
|---|---|---|
| Field Guide Notebook PROOF Final.pdf | ||
| Standard Contract Terms - Short Form.pdf | ||
| 2026 DNR Field Guide Notbook BID REQUEST 6-26 .docx | DOCX document |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .