State of Illinois -dot 54314 - Bid Solicitation - 27-494DOT-FINAD-B-54314.pdf

PDF 582 KB Posted Oct 31, 2026

Attached to: RE-BID - FY27 CSS Hydrostripper Equipment Repair Parts and Maintenance Services
Solicitation number: 27-494DOT-FINAD-B-54314
Issued by: St. Clair County, Illinois

About this file

Written by GovTribe AI · Nov 2, 2026

This is a bid solicitation issued by the State of Illinois Department of Transportation (IDOT) Finance & Administration division for Central Sign Shop Hydrostripper Equipment Repair Parts and Maintenance Services. The solicitation seeks bids for repair parts, labor services, and travel reimbursements for hydrostripper equipment maintenance over a two-year contract term. The bid includes 152 line items for specific repair parts such as pre-filters and hurricane filters manufactured by MCLR, along with labor services billed at an hourly rate on a straight-time basis. Estimated quantities total 72 units of 150-micron pre-filters and 48 units of 0.35 hurricane filters, among other components. The response deadline is November 4, 2026, at 9:00 AM, with bid availability beginning October 15, 2026. No pre-bid conference is scheduled. The contract is structured for an initial two-year term with the option for renewal, and the shipment destination is IDOT Sign Shop in Springfield, Illinois.

Bidders must submit an executed "Offer to the State of Illinois" form, a signed contract, and either a vendor disclosure or IPG active registered vendor disclosure form. Pricing for non-core repair parts requires vendors to provide a percentage discount from published or online catalogs, with an estimated budget of $50,000 allocated for these items. Labor is estimated at 100 hours for the two-year term, and travel reimbursements are estimated at $40,000 and must be pre-approved by the agency per the Governor's Travel Control Board rules. This procurement is not designated as a small business set-aside and has no BEP/VBP participation goals. Repair parts must be OEM, new, and in original packaging, with vendors permitted to propose equivalent alternate manufacturers provided specifications match those of listed parts. Electronic quotes are permitted, and the purchaser contact is Eric Steffen at eric.steffen@illinois.gov.

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Responses Due Responses Due in 7 Days, 16 Hours, 25 Minutesin 7 Days, 16 Hours, 25 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-494DOT-FINAD-B-27-494DOT-FINAD-B-

5431454314 Description:Description: REBID FY27 CSSREBID FY27 CSS

Hydrostripper EquipmentHydrostripper Equipment

Repair Parts andRepair Parts and

Maintenance ServicesMaintenance Services

BidBid OpeningOpening Date:Date:

11/04/202611/04/2026

09:00:00 AM09:00:00 AM

Purchaser:Purchaser: Eric SteffenEric Steffen Organization:Organization: DOT - TransportationDOT - Transportation

Department:Department: FINADMIN494 - FinanceFINADMIN494 - Finance

& Administration& Administration Location:Location: AK002 - Business ServicesAK002 - Business Services

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 10 - Invitation for Bid (IFB)10 - Invitation for Bid (IFB) AllowAllow ElectronicElectronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: RequiredRequired Date:Date:

AvailableAvailable Date :Date :

10/15/2026 10/15/2026

04:55:00 PM04:55:00 PM

Info Contact:Info Contact: eric.steffen@illinois.goveric.steffen@illinois.gov Bid Type:Bid Type: OPENOPEN InformalInformal Bid Flag:Bid Flag:

NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference: N/AN/A

Bulletin Desc:Bulletin Desc: IDOT is seeking bids for the Central Sign Shop Hydrostripper Repair Parts and Maintenance Services.IDOT is seeking bids for the Central Sign Shop Hydrostripper Repair Parts and Maintenance Services.

Ship-to Address:Ship-to Address: IDOT Sign ShopIDOT Sign Shop

1135 W. Reynolds1135 W. Reynolds

Springfield, IL 62702Springfield, IL 62702

USUS

Email:Email:

rickey.davis@illinois.govrickey.davis@illinois.gov

Phone: (217) 782-5277Phone: (217) 782-5277

Bill-toBill-to Address:Address:

IDOT Sign ShopIDOT Sign Shop

1135 W. Reynolds1135 W. Reynolds

Springfield, IL 62702Springfield, IL 62702

USUS

Email:Email:

rickey.davis@illinois.govrickey.davis@illinois.gov

Phone: (217) 782-5277Phone: (217) 782-5277

PrintPrint Format:Format:

Bid PrintBid Print

NewNew

File Attachments:File Attachments: B54314 invitation or bid vendor instructions and requirements~1.docxB54314 invitation or bid vendor instructions and requirements~1.docx

B54314 REBID CSS Hydrostripper Maintenance Contract.docxB54314 REBID CSS Hydrostripper Maintenance Contract.docx

B54314 invitation for bid offer to the state of illinois.pdfB54314 invitation for bid offer to the state of illinois.pdf vendor-disclosure-formerly-forms-a-v27-1-2026-0624~17.docxvendor-disclosure-formerly-forms-a-v27-1-2026-0624~17.docx ipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1~27.docxipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1~27.docx

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

Offer to the State of IllinoisOffer to the State of Illinois Upload completed Offer with authorized signature here.Upload completed Offer with authorized signature here.

Signed ContractSigned Contract Upload signed Contract here.Upload signed Contract here.

Vendor Disclosure or IPG Active Registered Vendor DisclosureVendor Disclosure or IPG Active Registered Vendor Disclosure Failure to complete and upload will result in disqualification.Failure to complete and upload will result in disqualification.

SPO Name:SPO Name: Adam AldridgeAdam Aldridge

Is this a Small Business Set Aside Procurement?:Is this a Small Business Set Aside Procurement?: NoNo

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Item InformationItem Information

1-5 of 1521-5 of 152

11 22 33 44 55 66 77 88 99 1010

Bid Solicitation: 27-494DOT-FINAD-B-54314Bid Solicitation: 27-494DOT-FINAD-B-54314

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Additional NIGP CodeAdditional NIGP Code::

Item # 1: ( 545 - 26 ) Item # 1: ( 545 - 26 ) 'Non-Core Repair Parts' are repair parts which are not listed between line items 4 through 76, but may be required for maintenance and repairs. The Vendor shall provide a percent discount from'Non-Core Repair Parts' are repair parts which are not listed between line items 4 through 76, but may be required for maintenance and repairs. The Vendor shall provide a percent discount from established published or on-line catalogs for non-core repair parts. Repair parts shall be OEM, new, and in original packaging. The agency estimates $50,000 for non-core repair parts for the 2established published or on-line catalogs for non-core repair parts. Repair parts shall be OEM, new, and in original packaging. The agency estimates $50,000 for non-core repair parts for the 2 year term of the contract, and that bidders should enter $50,000 in the Unit Cost for item #1, along with their percent discount for non-core repair parts.year term of the contract, and that bidders should enter $50,000 in the Unit Cost for item #1, along with their percent discount for non-core repair parts.

NIGP Code:NIGP Code: 545-26545-26

Industrial Type Steam and High Pressure Water Cleaning Equipment, Including Parts and Accessories Industrial Type Steam and High Pressure Water Cleaning Equipment, Including Parts and Accessories

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Item # 2: ( 545 - 26 ) Item # 2: ( 545 - 26 ) Hydrostripper Equipment Labor (Straight Time) Hourly Rate Bid Total - Initial 2 Year Term.Hydrostripper Equipment Labor (Straight Time) Hourly Rate Bid Total - Initial 2 Year Term.

NIGP Code:NIGP Code: 545-26545-26

Industrial Type Steam and High Pressure Water Cleaning Equipment, Including Parts and Accessories Industrial Type Steam and High Pressure Water Cleaning Equipment, Including Parts and Accessories

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

100.0100.0 HR - HourHR - Hour

Item # 3: ( 545 - 26 ) Item # 3: ( 545 - 26 ) The Agency will reimburse the Vendor travel expenses in accordance to the State of Illinois Governor's Travel Control Board rules, regulations and reimbursement schedule. The Agency will allotThe Agency will reimburse the Vendor travel expenses in accordance to the State of Illinois Governor's Travel Control Board rules, regulations and reimbursement schedule. The Agency will allot an estimated sum of $40,000 for purposes of vendor travel reimbursements. The Vendor must gain prior approval by the Agency to utilize the travel reimbursement schedule. If the Vendor failsan estimated sum of $40,000 for purposes of vendor travel reimbursements. The Vendor must gain prior approval by the Agency to utilize the travel reimbursement schedule. If the Vendor fails to gain approval prior to travel, travel expenses shall be the responsibility of the Vendor. Please enter $40,000.00 for the initial 2 year term of the contract.to gain approval prior to travel, travel expenses shall be the responsibility of the Vendor. Please enter $40,000.00 for the initial 2 year term of the contract.

NIGP Code:NIGP Code: 545-26545-26

Industrial Type Steam and High Pressure Water Cleaning Equipment, Including Parts and Accessories Industrial Type Steam and High Pressure Water Cleaning Equipment, Including Parts and Accessories

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

Item # 4: ( 545 - 26 ) Item # 4: ( 545 - 26 ) 150 Micron Pre-Filter; Manufacturer MCLR - Model Number PSI-PEM 150-P1-SWJB or equivalent. The Vendor shall provide pricing for the listed manufacturer and model numbered repair part or150 Micron Pre-Filter; Manufacturer MCLR - Model Number PSI-PEM 150-P1-SWJB or equivalent. The Vendor shall provide pricing for the listed manufacturer and model numbered repair part or may provide an alternate manufacturer and model number which must mirror specifications of the listed repair part.may provide an alternate manufacturer and model number which must mirror specifications of the listed repair part.

NIGP Code:NIGP Code: 545-26545-26

Industrial Type Steam and High Pressure Water Cleaning Equipment, Including Parts and Accessories Industrial Type Steam and High Pressure Water Cleaning Equipment, Including Parts and Accessories

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

72.072.0 EA - EachEA - Each

Item # 5: ( 545 - 26 ) Item # 5: ( 545 - 26 ) 0.35 Filter/Hurricane Filter; Manufacturer MCLR - Model Number 829-0.35 or equivalent. The Vendor shall provide pricing for the listed manufacturer and model numbered repair part or may0.35 Filter/Hurricane Filter; Manufacturer MCLR - Model Number 829-0.35 or equivalent. The Vendor shall provide pricing for the listed manufacturer and model numbered repair part or may provide an alternate manufacturer and model number which must mirror specifications of the listed repair part.provide an alternate manufacturer and model number which must mirror specifications of the listed repair part.

NIGP Code:NIGP Code: 545-26545-26

Industrial Type Steam and High Pressure Water Cleaning Equipment, Including Parts and Accessories Industrial Type Steam and High Pressure Water Cleaning Equipment, Including Parts and Accessories

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

48.048.0 EA - EachEA - Each

1-5 of 1521-5 of 152

11 22 33 44 55 66 77 88 99 1010

ExitExit

10/27/26, 6:34 PM State of Illinois - General Services - Bid Solicitation - 27-494DOT-FINAD-B-54314 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-494DOT-FINAD-B-54314&external=true&parentUrl=close 3/3 javascript:viewItemPage(2) javascript:viewItemPage(3) javascript:viewItemPage(4) javascript:viewItemPage(5) javascript:viewItemPage(6) javascript:viewItemPage(7) javascript:viewItemPage(8) javascript:viewItemPage(9) javascript:viewItemPage(10) javascript:viewItemPage(11) javascript:viewItemPage(11)

File details come from the government source that posted it. Updated Nov 2, 2026.