State of Illinois - dot 54297 - Bid Solicitation - 27-494DOT-FINAD-B-54297.pdf
PDF 588 KB Posted
- Solicitation number
- 27-494DOT-FINAD-B-54297
- Issued by
- Bureau County, Illinois
About this file
This is a Bid Solicitation document issued by the State of Illinois Department of Transportation (IDOT) for the installation of backup generators at two District 3 maintenance yards. The solicitation seeks an Invitation for Bid (IFB) for the complete supply and installation of standby engine generators at the Ladd Maintenance Yard and Sycamore Maintenance Yard located in Ottawa, Illinois. The project requires a 96kW/120kVA, 240-120V 3-wire standby engine generator for Ladd and a 60kW/75kVA, 240-120V 4-wire standby engine generator for Sycamore, along with miscellaneous installation parts and labor. The bid solicitation includes six line items encompassing the two generators, miscellaneous parts for each location, and 320 labor hours for installation at the Ladd facility. Responses are due by November 5, 2026, at 10:00 AM. A non-mandatory pre-bid walk-through is scheduled for October 28, 2026, at both the Ladd and Sycamore facilities. All questions must be submitted in writing to timothy.g.neisler@illinois.gov, as no questions will be answered during the site visit. The available date for the solicitation is October 15, 2026.
Required bid attachments include a signed contract, completed Vendor Disclosure or IPG Active Registered Vendor Disclosure form (failure to submit results in disqualification), and an Offer to the State of Illinois with authorized signature. This is an open market procurement available to all vendors registered in BidBuy with no small business set-aside or Business Enterprise Program/Vendor Participation Program participation goals. Electronic quotes are permitted. The procurement is managed by Timothy Neisler of the Finance & Administration Department, with Christian Nickel serving as the ship-to and bill-to contact. Adam Aldridge is listed as the SPO Name. Specific pricing information for individual line items has not been pre-established in this solicitation; vendors are required to submit their unit costs for each item, including the generators, parts, and labor hours.
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Text version
Additional NIGP CodeAdditional NIGP Code::
Responses Due Responses Due in 8 Days, 17 Hours, 21 Minutesin 8 Days, 17 Hours, 21 Minutes
Header InformationHeader Information
Bid Number:Bid Number: 27-494DOT-FINAD-B-5429727-494DOT-FINAD-B-54297 Description:Description: REBID District 3 Ladd andREBID District 3 Ladd and
Sycamore Maintenance YardSycamore Maintenance Yard
Generator and InstallationGenerator and Installation
BidBid OpeningOpening Date:Date:
11/05/202611/05/2026
10:00:00 AM10:00:00 AM
Purchaser:Purchaser: Timothy NeislerTimothy Neisler Organization:Organization: DOT - TransportationDOT - Transportation
Department:Department: FINADMIN494 - Finance &FINADMIN494 - Finance &
AdministrationAdministration Location:Location: AK001 - Budget & FiscalAK001 - Budget & Fiscal
ManagementManagement
Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 10 - Invitation for Bid (IFB)10 - Invitation for Bid (IFB) AllowAllow ElectronicElectronic Quote:Quote:
YesYes
Alternate Id:Alternate Id: RequiredRequired Date:Date:
AvailableAvailable Date :Date :
10/15/2026 10/15/2026
03:00:00 PM03:00:00 PM
Info Contact:Info Contact: Tim NeislerTim Neisler timothy.g.neisler@illinois.govtimothy.g.neisler@illinois.gov Bid Type:Bid Type: OPENOPEN InformalInformal
Bid Flag:Bid Flag:
NoNo
Purchase Method:Purchase Method: Open MarketOpen Market
Pre Bid Conference:Pre Bid Conference: A non-mandatory walk-thru is scheduled for 10/28/2026 at both Ladd & Sycamore. Please see IFB Vendor Instructions and Requirements for details. Send all questions to timothy.g.neisler@illinois.gov as NO questions will beA non-mandatory walk-thru is scheduled for 10/28/2026 at both Ladd & Sycamore. Please see IFB Vendor Instructions and Requirements for details. Send all questions to timothy.g.neisler@illinois.gov as NO questions will be answered during the visit.answered during the visit.
Bulletin Desc:Bulletin Desc: IDOT D3 Ladd and Sycamore Maintenance Yard Generator and Installation. Installation of whole site back up generators at the Ladd and Sycamore Maintenance Yards. This solicitation is open to all vendorsIDOT D3 Ladd and Sycamore Maintenance Yard Generator and Installation. Installation of whole site back up generators at the Ladd and Sycamore Maintenance Yards. This solicitation is open to all vendors in BidBuy.in BidBuy.
Ship-to Address:Ship-to Address: Christian NickelChristian Nickel
700 East Norris Drive700 East Norris Drive
Ottawa, IL 61350Ottawa, IL 61350
USUS
Email:Email:
Christian.Nickel@illinois.govChristian.Nickel@illinois.gov
Phone: (815) 434-8497Phone: (815) 434-8497
Bill-toBill-to Address:Address:
Christian NickelChristian Nickel
700 East Norris Drive700 East Norris Drive
Ottawa, IL 61350Ottawa, IL 61350
USUS
Email:Email:
Christian.Nickel@illinois.govChristian.Nickel@illinois.gov
Phone: (815) 434-8497Phone: (815) 434-8497
PrintPrint Format:Format:
Bid PrintBid Print
NewNew
File Attachments:File Attachments: IFB vendor-instructions-and-requirements B-54297~2.docxIFB vendor-instructions-and-requirements B-54297~2.docx contract Ladd Sycamore B-54297~1.docxcontract Ladd Sycamore B-54297~1.docx
Proposed Generator Parts Lists Ladd and Sycamore.pdfProposed Generator Parts Lists Ladd and Sycamore.pdf
IFB offer-to-the-state-of-illinois B-54297 .pdfIFB offer-to-the-state-of-illinois B-54297 .pdf
Proposed Generator Plans 1.pdfProposed Generator Plans 1.pdf vendor-disclosure-formerly-forms-a-v27-1-2026~2.docxvendor-disclosure-formerly-forms-a-v27-1-2026~2.docx
Blank ipg-active-registered-vendor-disclosure-formerly-forms B~2.docxBlank ipg-active-registered-vendor-disclosure-formerly-forms B~2.docx
Form Attachments:Form Attachments:
Required Quote AttachmentsRequired Quote Attachments
Desired Attachment NameDesired Attachment Name DescriptionDescription
Signed ContractSigned Contract Upload signed contract hereUpload signed contract here
Vendor Disclosure or IPG Active Registered Vendor DisclosureVendor Disclosure or IPG Active Registered Vendor Disclosure Failure to complete and upload will result in disqualificationFailure to complete and upload will result in disqualification
Offer to the State of IllinoisOffer to the State of Illinois Upload completed Offer with authorized signature hereUpload completed Offer with authorized signature here
SPO Name:SPO Name: Adam AldridgeAdam Aldridge
Is this a Small Business Set Aside Procurement?:Is this a Small Business Set Aside Procurement?: NoNo
Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo
Link to Original Contract :Link to Original Contract :
Item InformationItem Information
1-5 of 61-5 of 6
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Item # 1: ( 936 - 39 ) Item # 1: ( 936 - 39 ) 96kW/120kVA, 240-120V 3W Standby Engine Generator, see the following attachments: Proposed Generator Parts Lists Ladd and Sycamore and Proposed Generator Plans Ladd and Sycamore that will be96kW/120kVA, 240-120V 3W Standby Engine Generator, see the following attachments: Proposed Generator Parts Lists Ladd and Sycamore and Proposed Generator Plans Ladd and Sycamore that will be made part of this contract - (Ladd Maintenance Yard)made part of this contract - (Ladd Maintenance Yard)
NIGP Code:NIGP Code: 936-39936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair
QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost
1.01.0 EA - EachEA - Each
Manufacturer:Manufacturer: Brand:Brand: Model:Model:
Make:Make: Packaging:Packaging:
Bid Solicitation: 27-494DOT-FINAD-B-54297Bid Solicitation: 27-494DOT-FINAD-B-54297
10/27/26, 6:38 PM State of Illinois - General Services - Bid Solicitation - 27-494DOT-FINAD-B-54297 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-494DOT-FINAD-B-54297&external=true&parentUrl=close 1/2 javascript:downloadFile('1833497');
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Additional NIGP CodeAdditional NIGP Code::
Additional NIGP CodeAdditional NIGP Code::
Item # 2: ( 936 - 39 ) Item # 2: ( 936 - 39 ) Miscellaneous parts for the install of the generator, see Proposed Generator Parts Lists Ladd and Sycamore and Proposed Generator Plans Ladd and Sycamore documents that will be made part of thisMiscellaneous parts for the install of the generator, see Proposed Generator Parts Lists Ladd and Sycamore and Proposed Generator Plans Ladd and Sycamore documents that will be made part of this contract - (Ladd Maintenance Yard)contract - (Ladd Maintenance Yard)
NIGP Code:NIGP Code: 936-39936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair
QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost
1.01.0 EA - EachEA - Each
Item # 5: ( 936 - 39 ) Item # 5: ( 936 - 39 ) Labor hours for installing the generator at Ladd Maintenance Yard.Labor hours for installing the generator at Ladd Maintenance Yard.
NIGP Code:NIGP Code: 936-39936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair
QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost
320.0320.0 HR - HourHR - Hour
Item # 3: ( 936 - 39 ) Item # 3: ( 936 - 39 ) 60kW/75kVA, 240-120V 4W Standby Engine Generator, see the following attachments: Proposed Generator Parts Lists Ladd and Sycamore and Proposed Generator Plans Ladd and Sycamore that will be60kW/75kVA, 240-120V 4W Standby Engine Generator, see the following attachments: Proposed Generator Parts Lists Ladd and Sycamore and Proposed Generator Plans Ladd and Sycamore that will be made part of this contract - (Sycamore Maintenance Yard)made part of this contract - (Sycamore Maintenance Yard)
NIGP Code:NIGP Code: 936-39936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair
QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost
1.01.0 EA - EachEA - Each
Item # 4: ( 936 - 39 ) Item # 4: ( 936 - 39 ) Miscellaneous parts for the install of the generator, see Proposed Generator Parts Lists Ladd and Sycamore and Proposed Generator Plans Ladd and Sycamore documents that will be made part of thisMiscellaneous parts for the install of the generator, see Proposed Generator Parts Lists Ladd and Sycamore and Proposed Generator Plans Ladd and Sycamore documents that will be made part of this contract - (Sycamore Maintenance Yard)contract - (Sycamore Maintenance Yard)
NIGP Code:NIGP Code: 936-39936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair
QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost
1.01.0 EA - EachEA - Each
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10/27/26, 6:38 PM State of Illinois - General Services - Bid Solicitation - 27-494DOT-FINAD-B-54297 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-494DOT-FINAD-B-54297&external=true&parentUrl=close 2/2 javascript:viewItemPage(2)
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