STAQSS II PWS 12.20.24.pdf

FA701425STAQSSIII

PERFORMANCE WORK STATEMENT (PWS)

FOR

Staffing and Technical Acquisition Services Support (STAQSS) II

AT

PENTAGON, VIRGINIA

4 December 2024

Contents

SECTION I

1.0 DESCRIPTION OF SERVICES

SECTION II

2.0 Task Descriptions

Table 1 Work Experience Substitutions

2.1 Task 1: Provide Personnel

2.1.1 SAF/AQB – Department of the Air Force Scientific Advisory Board

Table 6 AQB

2.1.2 SAF/AQC - Office of the Deputy Assistant Secretary for Contracting

Table 7 AQC

Table 8 AQD

2.1.4 SAF/AQE – Office of the Assistant Secretary for Acquisition (Executive Action Group)

Table 9 AQE

2.1.5 SAF/AQH – Office of the Assistant Secretary for Acquisition (Acquisition Career

Management)

Table 10 AQH

2.1.6 SAF/AQI – Information Dominance Programs Directorate

Table 11 AQI

2.1.7 SAF/AQP – Global Power Programs Directorate

Table 12 AQP

2.1.8 SAF/AQQ – Global Reach Programs Directorate

Table 13 AQQ

2.1.9 SAF/AQR – Office of the Deputy Assistant Secretary for Science, Technology and

Engineering

Table 14 AQR

2.1.10 SAF/AQX – Office of the Deputy Assistant Secretary for Acquisition Integration

Table 15 AQX

2.1.11 SAF/AQ – Munitions Export License Application (MELA) Office

Table 16 MELA

2.1.12 SAF/FM - Financial Management Support

Table FM

2.1.13 SAF/SQ – Office of the Assistant Secretary of the Air Force for Space Acquisition and

Integration

Table 18 SQ

2.2 Task 2 Contract Administration and Management

2.3 Task 3 Contractor Program Management

Table 19 Program Management

2.4 Task 4 Surge Support

SECTION III

3.0 SERVICE SUMMARY

Table 20 Services Summary

SECTION IV

4.0 DELIVERABLES

Table 21 Deliverables

4.1 Program Management Plan

4.2 Contractor’s Quality Control Plan (QCP)

4.3 Program Management Review (PMR)

4.4 Contract Management Report (CMR)

4.5 Cyber Security Workforce On/Off Boarding Package

SECTION V

5.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, INFORMATION, OR

SERVICES

SECTION VI

6.0 GENERAL INFORMATION

6.1 Scheduling Concerns

6.2 Kickoff Meeting/Orientation Meeting

6.3 Transition-In Plan

6.4 Transition-Out Plan

6.5 Quality Control

6.6 Emergency Operations/Mission Essential Personnel

6.8 Security Instructions

6.9 Travel

6.10 Employee Accountability & Turnover

APPENDIX 1

1.0 DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. The Assistant Secretary of the Air Force for Acquisition (SAF/AQ) is responsible for acquiring weapons systems for the Department of the Air Force (DAF) and serves as the Senior

Procurement Executive, the Service Acquisition Executive (SAE) and acquisition representative on the

Air Force Council. SAF/AQ oversees the Research, Development, Test, and Evaluation (RDT&E) and procurement of major Air Force platforms and systems across the full breadth of air and space capabilities. SAF/AQ reports to the Secretary of the Air Force, serves as an agent of the Secretary within assigned policy and program domains, and provides guidance, direction, and oversight for all matters pertaining to the formulation, review, and execution of plans, policies, programs, and budgets within the

AQ area of responsibility. SAF/AQ also works in cooperation with the other agencies and organizations within the Secretary of the Air Force (SAF) and Headquarters Air Force (HAF). Program Executive

Officers (PEOs) at multiple acquisition centers, to include the Air Force Rapid Capabilities Office

(RCO), reports directly to the SAE and the Defense Acquisition Executive (DAE) for Department of

Defense (DoD) acquisition functions. SAF/AQ works to address immediate and near-term Combat Air

Force and Combatant Commander’s requirements by managing acquisition projects conducted on accelerated timelines require unique industrial interactions, and coordination and cooperation of other government agencies and organizations. SAF/AQ authorized billets are capped and no additional civilian or military billets are available. To fulfill all SAF/AQ tasks and responsibilities, augmented contractor support is required.

1.2 Scope. This task order supports the SAF/AQ organization, other PEOs as directed, and other HAF organizations where it is in the interest of the SAF/AQ to have an acquisition support presence within that organization. The objective is to provide specialized expertise to complement the organization’s inherent resources for effective and efficient mission accomplishment and continuity, introduction of innovation, and enhancement of technical competence. The contractor shall support the entire spectrum of acquisition and sustainment efforts as necessary to support the respective Government organizations.

SECTION II

2.0 Task Descriptions

2.0.1 The contractor’s output may take the form of information, advice, opinions, reports, alternatives, analyses, evaluations, recommendations, Information Technology (IT) tools, training, and/or services to complement the Government’s expertise and to allow the Government to function more efficiently. The nature of the work will at times require that the contractor be capable of quick response to stringent deadlines. Typically, but not all-inclusively, the contractor will be required to provide expertise in the areas of program analysis, policy analysis, budget and financial analysis, administrative technical support, facilities engineering, business reengineering analysis, database development, internet/intranet development, enterprise architecture development, information assurance, software application development (including Modeling and Simulation (M&S) support), requirements development, technology analysis, legislative analysis, systems and specialty engineering support including test and evaluation expertise, acquisition life cycle support, acquisition manpower development and certification, and export compliance support. The contractor shall be capable of working both within a team and independently when necessary.

2.0.2 Historically, the Contractor has satisfied the broad range of requirements listed in 2.0.1 by providing Full-Time Equivalents (FTEs) that meet the education and skills requirements articulated in the

PWS. The Contractor shall execute a seamless 30-day paid transition upon award of the resultant contract and assume 100% responsibility for performance of the contract on the first day following completion of this transition period. The Contractor shall ensure that all qualified FTEs are in place upon transition-in completion without undue delay. During transition, the Contractor shall implement their approved transition plan and operate in a way to be the least disruptive to ongoing support of the SAF/AQ missions and implement their employee management system to mitigate risk of performance degradation during transition.

2.0.3 Experience/Education Substitution. To meet the contract requirements, the contractor may substitute additional experience for education per the guidelines specified below. Work experience substituted for education must be in addition to the minimum requirements stated for each position. An experience waiver may be obtained on a case-by-case basis. Coordination shall be done through the

Contracting Officer Representative (COR) and approved by the Contracting Officer (CO).

Table 1 Work Experience Substitutions

BA/BS* 6 years relevant work experience may be substituted for a BA/BS degree.

Associate degree plus 4 years relevant work experience may be substituted for a BA/BS degree.

MA/MS** 12 years relevant work experience may be substituted for a MA/MS degree.

BA/BS degree plus 8 years relevant work experience may be substituted for a MA/MS degree.

*Bachelor of Arts/Bachelor of Science (BA/BS)

**Master of Arts/Master of Science (MA/MS)

2.0.4 Labor categories (LCATs) are defined as Junior, Journeyman, and Senior based on years of experience, education, and duties/responsibilities as follows:

Table 2 Labor Categories (LCATs)

Labor Category Task Specific

Relevant Years of

Experience

Minimum Education in a Directly Related

Field

Responsibility

Junior ≤ 3 BA/BS Assists more senior positions and/or performs functional duties under the oversight of more senior positions.

Journeyman 3-10 BA/BS Typically performs all functional duties independently.

Senior > 10 MA/MS Typically works on high-visibility or mission critical aspects of a given program and performs all functional duties independently.

May oversee the efforts of less senior staff and/or be responsible for the efforts of all staff assigned to a specific job.

Subject Matter

Expert (SME)

Not Specified Not Specified *See Below*

SUBJECT MATTER EXPERT (SME): A Subject Matter Expert is an individual whose qualifications and/or particular expertise are exceptional and/or highly unique. SMEs do not have specific experience/education qualifications but are typically identified as recognized Industry leaders for a given area of expertise. SMEs typically perform the following kinds of functions: Initiates, supervises, and/or develops requirements from a project’s inception to conclusion for complex to extremely complex programs; Provides strategic advice, technical guidance and expertise to program and project staff;

Provides detailed analysis, evaluation and recommendations for improvements, optimization development, and/or maintenance efforts for client-specific or mission critical challenges/issues; Consults with client to define need or problem supervises studies and leads surveys to collect and analyze data to provide advice and recommend solutions.

2.0.4.1 Contractors may deviate from the definitions above when responding to task order solicitations so long as the deviations are clearly identified in their task order proposal. For example, a Contractor might label an employee as “Senior”, but the employee does not have a MA/MS degree. Likewise, a Contractor might label an employee as “Junior” even though the employee has more than 3 years’ experience.

Deviations shall be clearly identified in proposals submitted in response to task order solicitations.

2.0.5 All Contractor employees under this contract, regardless of LCAT or skill level, shall have the minimum following skills at a proficient level: All computer-based communication/office IT tools and ability to learn software packages used by the DAF including, but not limited to, the following: Microsoft

(MS) Office Suite – Word, Power Point, SharePoint, Excel, TEAMS; Adobe (both reader and Pro);

public speaking – capable of delivering briefs, speaking in meetings in person and online, and giving presentations.

2.0.6 Key Personnel, as defined by the Government, are those Contractor personnel considered essential to the performance of the contract. During the term of this contract, Key Personnel shall possess the experience, training, and expertise to perform to this contract. Minimum requirements for key personnel are provided below and within Task 2 for each SME.

2.0.6.1 Key personnel will be the Contract Program Manager, Deputy Program Manager (SME

Managers, 11-9199), and those positions identified from the previous contract, as historically hard-to-fill

(60 FTEs).

Table 3 Key Personnel

FTEs SOC SOC Title Skill Level Clearance

13-1111 Management Analyst SME TS-SCI

23 13-1111 Management Analyst Senior TS-SCI

9 13-1111 Management Analyst Senior Secret

2 13-1111 Management Analyst Journeyman TS-SCI

5 13-1111 Management Analyst Journeyman Secret

2 17-2199 Engineer Senior TS-SCI

7 17-2199 Engineer Senior Secret

1 17-2199 Engineer Journeyman Secret

2 11-9199 Manager, All Others SME TS-SCI

2.0.6.2 The Contractor shall notify the CO and COR at least 15 business days prior to making any changes in key personnel. Prior to replacing key personnel, the Contractor shall send an email to the CO and COR with the resume of the replacement personnel and a synopsis explaining why the Contractor believes the replacement can perform the position and meet the minimum requirements as defined by the

PWS. The Government will make every effort to provide a response within three business days. In the event of a disagreement between the Government and the Contractor, the CO will have final approval authority.

2.0.7 Core Personnel, as defined by the Government, are those Contractor personnel not considered key personnel, as defined in sections 2.0.4 and 2.0.4.1.

2.0.7.1 The Contractor shall provide Core Personnel (79 FTEs) that meet the specified skill level, education, security clearance, and experience requirements and that have the requisite skills to complete the tasks and duties outlined for each position in accordance with the requirement. The Government retains the right to waive education and experience requirements on a case-by-case basis.

Table 4 Core Personnel

1 11-2011 Advertising and Promotions Manager

Senior Secret

2 11-3011 Administrative Services Manager Journeyman TS-SCI

2 11-3011 Administrative Services Manager Journeyman Secret

7 13-1111 Management Analyst SME TS-SCI

2 13-1111 Management Analyst SME Secret

19 13-1111 Management Analyst Senior TS-SCI

13-1111 Management Analyst Senior Secret

2 13-1111 Management Analyst Journeyman TS-SCI

13-1111 Management Analyst Journeyman Secret

1 13-1111 Management Analyst Junior Secret

1 13-1121 Meeting, Convention, and Event Planner Journeyman TS-SCI

4 13-1199 Business Operations Specialist Senior TS-SCI

5 13-1199 Business Operations Specialist Senior Secret

1 13-1199 Business Operations Specialist Journeyman Secret

1 13-2051 Financial Analyst Senior Secret

2 11-9199 Manager, All Others Senior TS-SCI

1 15-2031 Operations Research Analyst Senior Secret

2 17-2071 Electrical Engineering Senior TS-SCI

1 19-1099 Life Scientist Journeyman Secret

1 19-2099 Physical Scientist Senior Secret

1 43-6011 Executive Secretary and Executive Admin. Assistant Senior TS-SCI

1 43-6011 Executive Secretary and Executive Admin. Assistant Senior Secret

2 43-6011 Executive Secretary and Executive Admin. Assistant Journeyman TS-SCI

6 43-6011 Executive Secretary and Executive Admin. Assistant Journeyman Secret

1 43-6011 Executive Secretary and Executive Admin. Assistant Junior Secret

The U.S. Bureau of Labor Statistics Standard Occupational Classification (SOC) system is a federal statistical standard used by federal agencies to classify positions into occupational categories according to their occupational definition. The SOC is a task-based classification that does not differentiate occupations based on education or certification, but rather on the work performed. The SOC is provided for each position in the tables within this section.

2.0.8 The Baseline requirement, as defined by the Government, is the minimum acceptable number of

FTEs necessary to execute the lowest acceptable level of support; that number includes Core and Key personnel (139 FTEs).

2.0.9 Full Requirement, as defined by the Government, is 13 additional FTEs, beyond the Baseline requirement that allow SAF/AQ to fulfill all support requirements. These positions will be marked as

(Optional) within the PWS.

Table 5 Full Requirement

1 13-1111 Management Analyst Senior TS-SCI

3 13-1111 Management Analyst Senior Secret

3 13-1111 Management Analyst Journeyman Secret

1 13-1199 Business Operations Specialist Senior Secret

1 13-2051 Financial Analyst Journeyman Secret

2 17-2199 Engineer Senior Secret

1 17-2199 Engineer Journeyman Secret

1 43-6011 Executive Secretary and Executive Admin. Assistant Journeyman Secret

2.1 Task 1: Provide Personnel

2.1.1 SAF/AQB – Department of the Air Force Scientific Advisory Board

SAF/AQB is responsible for providing administrative support needed to enable Scientific Advisory

Board (SAB) activities. These activities include, but are not limited to, the following: assisting in editing, publishing, and maintaining SAB reports and briefs, tracking responses/actions from recommendations made by the SAB, processing all documentation for appointments and reappointments, planning and executing classified and unclassified board meetings, and ensuring SAB activities comply with applicable laws, regulations, and directives; to include the Federal Advisory

Committee Act (FACA), Air Force Instructions (AFI)/Department of the Air Force Instruction (DAFI), Department of Defense Instructions (DoDI), Ethics, etc.

Table 6 AQB

FTEs Type SOC Historic Position Title Skill Level Clearance

1 Core 11-3011 Information Technology Specialist

(Network/System Admin)

Journeyman TS-SCI

3 Core 13-1111 Acquisition Program Analyst Senior TS-SCI

1 Core 13-1121 Planner Journeyman TS-SCI

1 Core 43-6011 Administrative Specialist Journeyman Secret

2.1.1.1 Information Technology Specialist – Journeyman/TS-SCI

This individual must meet the qualifications for the Journeyman position as listed in sections 2.0.3 -

2.0.5. Must meet position and certification requirements outlined in DoD Directive 8570.01-M for

Information Assurance Technician (IAT) Level II prior to gaining system access. Shall be proficient with

MS Windows Server, MS Exchange Server, MS operating systems (OS) administration and associated hardware, SharePoint, Structured Query Language (SQL) programming language, Active Server Pages

(ASP) coding, and low to high and parallel Data Transfer Authority (DTA). A working knowledge of

Local Area Network (LAN) and Wide Area Network (WAN) technologies and data backup technologies to include communications security (COMSEC) integration. This person should be knowledgeable on AF

Public Information Management System, AF SharePoint, AF Portal and AF SQL Applications IT systems and experience using these applications in the AF environment. The tasks for this position include, but are not limited to, the following:

a. Establish a standalone network at various locations within the Continental US (CONUS).

b. Format 70 – 150 hard drives annually to support newly drafted Authorization-to-operate (ATO) and update Concept of Operations (CONOPs).

c. Responsible for attending pre-planning meetings, post lessons learned, and prepare After Action

Reports (AAR). The AAR will be used to gather facts, identify positive and negative trends and provide a platform to resolve issues to include requesting consumables to support current and future studies sessions and address life cycle replacements.

d. Directly coordinates on all SAB network related tasking’s (scheduling shipments, storage and staging of equipment).

e. Coordinates shipping arrangements with origin mailroom facility and destination point of contacts

(POC) for SAB network equipment shipments.

f. Couriering classified (Secret and TS-SCI) material within the National Capital Region (NCR), with possible worldwide courier requirements in direct support to the customer. Assist customer with identifying available government destruction facilities (if required). Request Visitor Access

Request (VAR) and provide Security Management Office (SMO) Codes if travel is to a cleared facility. Assist with setting up Temporary Sensitive Compartmented Information Facility (SCIF) resetting vault and safe combinations upon arrival and departure.

g. Monitoring the Scientific Advisory Board Database (SABDB) SQL database data records for accuracy, modify web application (ASP) code, generate routine & non-routine reports/queries, and training support staff on web application.

h. Maintains inventory of equipment including but not limited to computers, lock bags, cables and adapters, projectors, projectors, scanners, CDs/DVDs, and other material related to on site product configuration and control.

i. Transfer files to and from external hard drives.

j. Developing artifacts to support annual new membership nomination and approval process.

k. Developing artifacts to support annual study topic nomination process.

l. Updating and maintaining organizational content on the AF Portal and public website, training and resolving content issues and questions.

m. Maintaining organizational content and access control on SharePoint applications, training, and resolving content issues and questions; set-up and maintain organizational file plan

n. Providing organizational workflow management support, monitoring organizational inboxes, managing organizational workflow tracking tool and providing regular status of organizational workflow at staff meeting.

o. Maintain All Partners Access Network usernames and passwords, resolves password reset requests, establish folder structure at Controlled Unclassified Information (CUI) level for board members, AQB personnel, and volunteer executive officers.

p. Must have the ability to work in a dynamic environment and effectively interact with numerous

DoD military/civilian personnel and industry partners.

q. This position requires travel within the organizational Area of Responsibility (AOR) and the individual must be able to lift to 50lbs.

r. Handles confidential and classified (Secret/TS-SCI) information, correspondence, and communications.

s. Any other tasks closely associated with the performance of duties list above and as coordinated with the COR.

2.1.1.2 Acquisition Program Analyst – Senior/TS-SCI

This individual must meet the qualifications for the Senior position as listed in sections 2.0.3 - 2.0.5.

Personnel in this position shall have expertise in project management and research analysis to include relevant experience in the military or government. They must be familiar with the DAF construct, have experience working with senior government executives, a solid understanding of DoD protocol, and experience in conducting detailed studies. The tasks for this position include, but are not limited to, the following:

a. Collecting, evaluating, and digitally organizing files, papers, briefings, reports, and other materials using Microsoft Office programs. Prepare technical documents for publication and presentation, which includes basic and applied scientific research subject matter.

b. Providing editing and writing support.

c. Compiling reports and recommendations. Assisting with publication review and printing.

d. Developing and maintaining a study master schedule that includes meetings, key dates, study panel personnel, contact information, and anticipated deliverable and out brief dates.

e. Planning, organizing, and executing meetings, out briefs, and events for large groups of people associated with studies, Science and Technology (S&T) Reviews, and quarterly board meetings.

f. Making hotel reservations, coordinate transportation, and organize meals for large groups of people associated with SAB studies, S&T Reviews, and quarterly board meetings.

g. Requesting the submission or transfer of security clearance information for organizational personnel and track receipt.

h. Assisting with set up and use of IT support at meetings and events (Computer, Projector, Screen, and internet or network connection).

i. Researching and analyzing organizational or process issues and recommend solutions.

j. Proposing ideas to improve studies, S&T reviews, and quarterly board meetings.

k. Researching, analyzing, and reporting on S&T trends that may affect SAB Studies.

l. Researching, analyzing, and providing information on Office of the Secretary of Defense

(OSD)/DAF scientific and programmatic studies (e.g., Defense Science Board (DSB), Nuclear

Regulatory Committee (NRC), and Air Force Studies and Analysis Agency (AFSAA).

m. Writing, reviewing, and providing written material for official release.

n. Researching and analyzing trends and factors that affect SAB studies, reviews, and resources.

o. Drafting briefings, papers, reports, responses to inquiries, descriptive summaries, meeting minutes, and detailed spreadsheets related to studies, S&T reviews, and quarterly board meetings.

p. Drafting reports and written material associated with FACA requirements.

q. Coordinate executive officer support for the analyst position.

r. Processing travel vouchers in the Defense Travel System (DTS).

s. Drafting briefings, papers, reports, responses to official inquiries, and descriptive summaries for

Major Command (MAJCOM), Field Command (FIELDCOM) Air Staff, Space Staff, and other senior DAF and DOD organizations.

t. Providing support to track the Suggestion Program, Freedom of Information Act, and Mandatory

Declassification Review Cases.

u. Propose, maintain, and report on travel budget for S&T reviews and study-related travel.

v. Mark, label, secure, file and maintain all classified information associated with S&T reviews and studies using government approved and/or appropriated IT systems and/or storage devices.

w. Handles confidential and classified (Secret/TS-SCI) information, correspondence, and communications.

x. Any other tasks closely associated with the performance of duties list above and as coordinated

2.1.1.3 Planner – Journeyman/TS-SCI

This individual must meet the qualifications for the Journeyman position as listed in sections 2.0.3 -

2.0.5. Personnel in this position shall be proficient with MS Access. Duties requires great attention to detail, the ability to complete duties independently, and intermediate knowledge of Joint Federal Travel

Regulation (JFTR) and Privacy Act regulations, and general familiarity with Air Force protocol. The tasks for this position include, but are not limited to, the following:

a. Coordinating, tracking, and reporting travel arrangements for SAB conference attendees.

b. Develop trip books and agendas for SAB meetings.

c. Compile read-ahead materials.

d. Identify and schedule briefers.

e. Processing travel vouchers in DTS.

f. Coordinate meeting logistics to include travel itineraries, transportation, and food.

g. Inform guest speakers of potential discussion topics.

h. Engaging SAB members and external stakeholders on travel-related items.

i. Tracking and reporting SAB member’s time worked, travel order status, travel voucher status, meeting, and attendee status, etc.

j. Develop conference registration information.

k. Develop metrics, track performance, periodically report performance metrics, and make improvement recommendations.

l. Participate in specials projects and perform other necessary duties in support of SAB.

m. Provide executive support to 55+ senior-level Scientific Advisory Board members.

n. Handles confidential and classified (Secret/TS-SCI) information, correspondence, and communications.

o. Any other tasks closely associated with the performance of duties list above and as coordinated

2.1.1.4 Administrative Specialist – Journeyman/Secret

This individual must meet the qualifications for the Journeyman position as listed in sections 2.0.3 -

2.0.5. Personnel in this position shall be proficient with MS Access, Air Force Public Information

Management System, Task Management Tool (TMT), and AF Portal. Requires attention to detail, knowledge of the JTFR, Privacy Act regulations and CUI handling. The tasks for this position include, but are not limited to, the following:

a. Tracking and reporting travel arrangements.

b. Processing and distributing travel orders.

c. Processing travel vouchers in DTS.

d. Setting-up and maintaining file plan.

e. Engaging SAB members and external stakeholders on travel-related items.

f. Tracking and reporting SAB member’s time worked, travel order status, travel voucher status, meeting, and attendee status, etc.

g. Creating, editing, and maintaining MS Access and SharePoint databases.

h. Performing reconciliations between databases.

i. Maintaining records and executing government administrative policies.

j. Receiving and distributing mail, managing correspondence, and action item tasking and tracking including monitoring deadlines in TMT, and reviewing correspondence for correctness.

k. Managing the organizational calendar.

l. Independently reviewing outgoing correspondence and ensuring handling requirements for classified material are accurately followed.

m. Any other tasks closely associated with the performance of duties list above and as coordinated

2.1.2 SAF/AQC - Office of the Deputy Assistant Secretary for Contracting

SAF/AQC is the Air Force’s lead contracting representative on the Air Staff responsible for developing and executing innovative business strategies and cost-effective contracting solutions to enable the global Air Force mission.

Table 7 AQC

2 Core 13-1199 Acquisition Program Analyst (e-Business) Senior Secret

1 Core 13-1199 Acquisition Program Analyst (Integration) Senior Secret

2.1.2.1 Acquisition Program Analyst (e-Business) – Senior/Secret

This individual must meet the qualifications for the Senior position as listed in sections 2.0.3 - 2.0.5.

Personnel in this position shall have experience in Federal and DoD e-business and contracting systems

(e.g., Standard Procurement System, ConWrite, Automated Contract Preparation System (ACPS)), e-business and contracting automation tools (e.g., Federal Procurement System-Next Generation (FPDS-

NG), Electronic Document Access (EDA), Wide-Area- Workflow (WAWF), and Automated Business

Service System. The tasks for this position include but are not limited to:

a. Performing research, analysis, and assessments of information technology systems.

b. Providing technology and process road maps that indicate how, when, and at what cost technologies (hardware and software solutions) and other process improvements may be integrated into existing automated information systems for both procurement processes and Air

Force classified acquisition programs.

c. Providing technical and operational recommendations.

d. Analyzing existing and future automated information systems.

e. Supporting data management, data migration between systems, Verification and Validation, data improvement, and Financial Improvement and Audit Readiness (FIAR) - related projects and reporting.

f. Maintaining, developing, and analyzing planning, scheduling, and management data.

g. Researching and analyzing program trends, identifying issues, and recommending solutions.

h. Assist with implementation of program requirements

i. Providing recommendations on the allocation of funding, establishment of program goals, objectives, and schedules, and the formulation of program direction.

j. Identifying and researching programmatic issues and tradeoffs in terms of required capabilities, costs, and schedules.

k. Reviewing and evaluating the impact of Federal, DoD, and U.S. Air Force (USAF) policies and activities that affect Air Force Contracting Business Systems Division programs and capability areas.

l. Performing administrative duties such as maintaining calendars, managing travel arrangements, setting up and maintaining file plans, maintaining records, and executing administrative policies, greeting visitors, and answering phones. Typical duties also include receiving and managing correspondence, and action item tasking and tracking including monitoring deadlines and reviewing correspondence for correctness.

2.1.2.2 Acquisition Program Analyst (Integration) – Senior/Secret

This individual must meet the qualifications for the Senior position as listed in sections 2.0.3 - 2.0.5.

Acquisition experience in a System Program Office and/or HAF (or equivalent level DoD Service staff) preferred. The Contractor support shall be primarily for Contracting Business Systems (AQCI) e-business support as well as other AQC non-e-business initiatives. Personnel in this position shall understand e-business systems, financial systems (Defense Enterprise Accounting and Management System and

Enterprise Resource Planning systems), and contracting systems (CON-IT, ConWrite, ACPS). The tasks for this position include, but are not limited to, the following:

a. Supporting HAF budget preparation and defense, SAE oversight, decision-making activities.

b. Supporting the HAF review process: Air Force Requirements Oversight Council (AFROCs), Joint

Warfighting Capabilities Assessment (JWCAs), Defense Acquisition Boards (DABs), Congressional cycle, Acquisition Strategy Panels (ASPs), Air Force Review Board (AFRBs), Configuration Steering Board (CSB), Government Accountability Office (GAO) reports, etc.

c. Use knowledge of CON-IT, ConWrite, and ACPS systems and their linkages to other business systems to help identify upcoming requirements and make recommendations in support of ongoing projects and initiatives.

d. Providing short notice, quick-reaction analyses of critical programmatic issues in the context of

Congressional, OSD Staff, Joint Staff, HQ USAF, and MAJCOM.

e. Preparing Planning, Programming, Budgeting and Execution (PPBE) documentation to ensure they accurately articulate the SAF/AQC associated programs.

f. Maintaining, analyzing, planning, scheduling, and management of AQC funding data.

g. Studying, analyzing, and providing recommendations on requirements, acquisition strategies, program documentation, program phase transition plans, supplemental information, and program execution.

h. Providing impartial assessments of approaching milestone decisions and of prime Contractor technical and operational issues on programs within the oversight of SAF/AQC.

i. Researching and analyzing program trends, identifying issues, and recommending solutions.

j. Making recommendations on the allocation of funding, establishment of program goals, objectives, and schedules, and the formulation of program direction.

k. Tracking compliance with stated program direction and identifying issues.

l. Identifying and researching programmatic issues and tradeoffs in terms of required capabilities, costs, and schedules.

m. Generating PowerPoint slides to ensure understanding of pertinent briefing topics at various levels of leadership and conducting briefing reviews of slides with AQCI.

n. Reviewing and evaluating the impact of national, DoD, Joint Chiefs of Staff (JCS), and civil government policies and activities that affect Air Force acquisition programs and capability areas.

o. Maintaining historical Air Force AQC program documentation and developing summary documents/briefings and training material.

p. Monitoring on-going studies, analyses, and developmental work relevant to AQC related systems.

q. Reviewing and providing data to assist in preparation for legislative hearings, program documentation, briefing packages and read-aheads, Congressional staffer visits, and other events to ensure an integrated and consistent Air Force position in response to Congressional questions, issues, and requests for information on assigned program/portfolio.

r. Any other tasks closely associated with the performance of duties list above and as coordinated

2.1.2.3 Administrative Specialist – Journeyman/Secret

This individual must meet the qualifications for the Journeyman position as listed in sections 2.0.3 -

2.0.5, as well as be proficient in DTS, . Requires attention to detail and knowledge of the JFTR. The tasks for this position include, but are not limited to, the following:

a. Performing administrative duties, such as directorate and lead calendars and phone lists, executing government administrative policies, greeting visitors, and answering phones.

b. Assist in coordinating relationships with stakeholders at all levels for the directorate (for example

– phone and in person exchanges, managing the directorate workflow email, manage the directorate Teams/SharePoint or other external facing application, website, or social media as appropriate). Regularly interface with OSD, the other military deputies, and all organizational entities in DoD that are not in the military departments, intelligence agencies, or combatant commands (Fourth Estate); to include the defense agencies and DoD field activities.

c. Setting-up and maintaining required records and directorate file plan/records management, creating, editing, and maintaining SharePoint databases as well as maintaining Cadre and Field

MS-TEAMs channels, online data management and data access for Cadre personnel

d. Assist as needed in the facilitation of directorate hiring as well as onboarding of personnel to the directorate

e. Managing, monitoring, and tracking action item taskings, including responding to task inquiries, monitoring suspense dates, and reviewing responses for correctness in the AF TMT.

f. Engaging Intellectual Property (IP) Cadre members and external stakeholders on travel-related items, including processing, tracking, and distributing travel arrangements and DTS orders as well as processing travel vouchers in DTS.

g. Coordinate with all other AQC directorate level personnel as appropriate

h. Receiving and distributing mail and managing email correspondence.

i. Managing, organizing, and ordering office supplies, and any other funding requests as needed.

j. Any other tasks closely associated with the performance of duties list above and as coordinated

2.1.3 SAF/AQD - Office of the Deputy Assistant Secretary for Logistics and Product Support

SAF/AQD is responsible for providing enterprise oversight of all matters pertaining to product support, supply chain management, maintenance of military materiel and all support functions required to field and maintain the operational capability of weapon systems, including all functions related to weapon system readiness. SAF/AQD develops strategy, policy and guidance and serves as the primary interface with Congress, OSD and the other military Services on programs relative to product support.

Table 8 AQD

3 Core 13-1111 Acquisition Program Analyst Senior TS-SCI

2.1.3.1 Acquisition Program Analyst – Senior/TS-SCI

This individual must meet the qualifications for the Senior position as listed in sections 2.0.3 - 2.0.5.

Relevant DAF or DOD experience in acquisition-coded positions (i.e., 1101, 1102, 6C0XX, 60C0, 63XX, 64XX, etc.) required. Personnel shall be familiar with the DAF construct, have experience working with senior government executives, a firm understanding of DoD protocol, expertise in project management and research analysis, and experience in product support, logistics planning, acquisition and sustainment programs. Requires attention to detail, knowledge of the Privacy Act regulations, CUI handling, and TMT. The tasks for this position include, but are not limited to, the following:

a. Collecting, evaluating, and digitally organizing files, papers, briefings, reports, and other materials using Microsoft Office programs. Supporting the development and implementation of methods, procedures, best practices, and techniques concerning product support and logistics.

b. Drafting briefings, papers, reports, responses to official inquiries, and descriptive summaries for

MAJCOM, Air Staff, and other senior DAF and DoD organizations.

c. Supporting the review and publication of Air Force policy in multiple functional areas, including life cycle logistics, maintenance, and supply chain management.

d. Studying, analyzing, and providing recommendations on requirements, acquisition strategies, program documentation, program phase transition plans, supplemental information, and program execution.

e. Providing impartial assessments of programs approaching milestone decisions and weapon system program documentation such as, Life Cycle Sustainment Plans, Acquisition Strategies, Systems Engineering Plans, Product Support Business Case Analysis and Requests for Proposal.

f. Researching and analyzing logistics and product support program trends, identifying issues, and recommending solutions.

g. Reviewing and providing data to assist in preparation for legislative hearings, program documentation, briefing packages and read-aheads, Congressional staffer visits, and other events to ensure an integrated and consistent Air Force position in response to Congressional questions, issues, and requests for information on assigned program/portfolio.

h. Aiding and supporting the HAF review process to include, GAO, Air Force Audit Agency

(AFAA), Inspector General Reports, etc. Working with auditors to review findings, work with program offices to assure proper follow-up.

i. Handles confidential and classified (Secret/TS-SCI) information, correspondence, and communications.

j. Any other tasks closely associated with the performance of duties listed above and as coordinated

2.1.3.2 Administrative Specialist – Journeyman/Secret

This individual must meet the qualifications for the Journeyman position as listed in sections 2.0.3 -

2.0.5, as well as be proficient with MS Access, Air Force Public Information Management System, TMT, and AF Portal. Requires attention to detail, knowledge of the JTFR, Privacy Act regulations, and CUI handling. The tasks for this position include, but are not limited to, the following:

a. Performing administrative duties such as maintaining General Officer/Senior Executive Service

(GO/SES) calendars, managing travel arrangements, and assisting in voucher processing, setting up and maintaining file plans, maintaining records, and executing government administrative policies, greeting visitors, and answering phones.

b. Receiving and distributing mail, managing correspondence, and action item tasking and tracking including monitoring deadlines in TMT, and reviewing correspondence for correctness.

c. Supporting the leadership of high visibility/high pressure front office

d. Managing organizational calendar and all travel for SAF/AQD front office.

e. Processing travel reservations, authorizations, and vouchers i.e., DTS.

f. Managing all Protocol-related activities.

g. Initiating high-level meetings of senior members and General Officers.

h. Receiving and screening visitors and phone calls.

i. Installing administrative procedures that affect subordinate units.

j. Independently reviewing outgoing correspondence and ensuring handling requirements for classified material are accurately followed.

k. Collaborating with Military Assistant to resolve process bottlenecks and backlogs.

l. Assists actions officers in executing conference preparation to include weekly high level Video

Teleconferences (VTCs).

2.1.4 SAF/AQE – Office of the Assistant Secretary for Acquisition (Executive Action Group)

Provides executive support and independent recommendations on key acquisition issues that cut across all SAF/AQ organizations (including the General Counsel of the Department of the Air Force, Acquisition, Technology, & Logistics Division (SAF/GCQ)) for direct use by the assistant secretary and military deputy. Advises on policy for the assistant secretary on all matters related to direction and management for the Air Force research and development, test, production, and modernization programs.

Reviews SAF/AQ correspondence for content. Serves as the SAF/AQ-focal point for Director, Budget, and Appropriations Liaison (SAF/FMBL), Legislative Liaison SAF/LL, and the Air Force posture team.

Serves as the SAF/AQ focal point for all four-star-level meetings. Serves as the SAF/AQ focal point for all media inquiries, serving as the primary interface with the Air Force Director of Public Affairs

(SAF/PA). Prepares positions and presentations for the assistant secretary and the military deputy in dealing with Congress, senior DoD executives, senior Air Force leadership, and corporate chief executive officers. Provides security, Common Access Cards/badges, computer/network, records management, and postal support to SAF/AQ.

Table 9 AQE

1 Core 11-3011 Administrative Services Manager Journeyman Secret

1 Core 13-1111 Acquisition Program Analyst Senior TS-SCI

2 Core 13-1111 Legislative Analyst Senior Secret

1 Core 13-1111 Policy Analyst Senior Secret

1 Core 13-1111 Acquisition Program Analyst Journeyman TS-SCI

Core 43-6011 Administrative Specialist Journeyman Secret

1 Core 11-3011 Administrative Services Manager Journeyman TS-SCI

2.1.4.1 Administrative Services Manager – Journeyman/Secret

This individual must meet the qualifications for the Journeyman position as listed in sections 2.0.3 -

2.0.5, as well as have 3 years work experience supporting a GO/SES or similar role. Personnel will provide support to Senior Executives that ensure effective use of time and productive interactions with staff and other military/government executives. Handles a wide range of executive support-related tasks involving administrative functions, research, and management of tasks and projects. Previous executive support experience at the HAF (or equivalent staff) is highly desirable. The tasks for this position include, but are not limited to, the following:

a. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others.

b. Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.

c. Conserves executive's time by reading, researching, prioritizing, and routing correspondence;

drafting letters and documents; collects and analyzes information; and initiates communications.

d. Manages executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

e. Completes and manages projects, distributes work to other AQE contracted personnel, follows up on results. Works closely with Executive Officer(s) and other assigned support staff.

f. Plans and orchestrates complex and detailed meetings and events at the Pentagon and NCR locations.

g. Handles confidential information, correspondence, and communications

h. Any other tasks closely associated with the performance of duties list above and as coordinated

2.1.4.2 Acquisition Program Analyst – Senior/TS-SCI

This individual must meet the qualifications for the Senior position as listed in sections 2.0.3 - 2.0.5, as well as be proficient with MS Access, TMT, and AF Portal. Requires attention to detail, knowledge of the Privacy Act regulations, and CUI handling. The tasks for this position include, but are not limited to, the following:

a. Setting-up and maintaining file plan.

b. Engaging AQ members and external stakeholders on tasker-related items.

c. Creating, editing, and maintaining MS Access and SharePoint databases.

d. Performing reconciliations between databases.

e. Maintaining records and executing Government administrative policies.

f. Receiving and distributing mail, managing correspondence, and action item tasking and tracking including monitoring deadlines in TMT, and reviewing correspondence for correctness.

g. Independently reviewing outgoing correspondence and ensuring handling requirements for classified (Secret/TS-SCI) materials are accurately followed.

h. Any other tasks closely associated with the performance of duties list above and as coordinated

2.1.4.3 Legislative Analyst – Senior/Secret

This individual must meet the qualifications for the Senior position as listed in sections 2.0.3 - 2.0.5.

Personnel shall also possess a high level of Congressional/Legislative expertise. The tasks for this position include, but are not limited to, the following:

a. Continuously monitoring and assessing the Congressional climate and mood related to Air Force acquisition and acquisition programs of client interest.

b. Identifying, researching, tracking, analyzing, and reporting on Congressional issues, activities, reports, and laws that impact or may impact Air Force acquisition or specific acquisition programs.

c. Producing summaries and reports covering all Air Force acquisition, acquisition capability areas

(including AF S&T), and Air Force acquisition specialty capability areas), and individual acquisition programs.

d. Monitoring, researching, and reporting on key issues pertaining to Authorization and

Appropriations processes.

e. Researching and analyzing Congressional inquiries/inserts/appeals, testimony, Posture Hearing

Issues Papers (PHIPs), Budget Program Fact Papers (BPFPs), Heartburn Appeals, Major Budget

Issues, and DOD Inspector General (IG), Congressional Budget Office (CBO), and GAO reports.

f. Reviewing and providing data to assist in the preparation for legislative hearings, testimony, program documentation, briefing packages and read-aheads Congressional staffer visits, formal

Questions for Record (QFRs), and other events to ensure an integrated and consistent Air Force position in response to Congressional questions, issues, and requests for information.

g. Researching Congressional transcripts, press releases, public events, documents, and information.

h. Providing summaries, analysis and reviews of such transcripts, hearings, events, and

Congressional activities.

i. Providing educational training and materials on the budget enactment process including staffer days and the congressional process.

j. Maintaining a legislative database. This database must include funding and language information by committee for Air Force acquisition programs throughout the “mark” process to final passage, legislation to include defense bills and reports, information on key congressional personnel to include their biographical histories and their interest areas, biographical information on key staff, and transcripts on Air Force acquisition-related hearings with member and respondent hearing quotes referenced to programs.

k. Developing methods for gathering information to populate and maintain databases.

l. Researching and tracking Congressional reporting requirements as they are developed by

Congress.

m. Develop and maintain a library of Congressional legislation covering acquisition programs of client interest.

n. Any other tasks closely associated with the performance of duties list above and as coordinated

2.1.4.4 Policy Analyst – Senior/Secret

This position provides support to all three SAF/AQ Principals. This individual must meet the qualifications for the Senior position as listed in sections 2.0.3 - 2.0.5. Public Affairs experience desirable. The tasks for this position include, but are not limited to, the following:

a. Providing senior-level, trusted communication counsel and advice to the Assistant Secretary of the Air Force for Acquisition, military deputy to the Directorate of Acquisition and its senior leaders.

b. Developing an integrated Strategic Communication Plan and Communication Engagement strategy that promotes public confidence, advocacy, and support to the Air Force’s ability to meet warfighter requirements effectively, efficiently, and within cost and schedule parameters.

c. Enhancing stakeholder relationships with DoD, Congress, media, industry, public and interest groups

d. Designing comprehensive outreach programs with DoD, SAF/LL, SAF/PA, and other AF directorates to generate public understanding of and support for AF acquisition…