STANDARD REQUIREMENT for SAND.pdf
PDF 125 KB Posted
- Attached to
- Sand (Aggregate for Ice Control) for FY27
- Solicitation number
- 645-DOTRFB-2723-2026
- Issued by
- Story County, Iowa
About this file
This is a Standard Requirements document for Sand (Aggregate for Ice Control) issued by the Iowa Department of Transportation for fiscal year 2027. The Iowa DOT is procuring natural sand and manufactured sand through competitive bidding, with approximately 70 line items for standard sand and 11 line items for manufactured sand to be delivered to multiple garage locations across six districts statewide. Estimated quantities range from 100 to 800 tons per location for standard sand and 150 to 700 tons per location for manufactured sand. The bid opened on May 14, 2026, with a question submission deadline and bid closing date of June 4, 2026, at 1:00 PM CDT. Bid opening is scheduled for June 3, 2026, at 1:00 PM CST with public attendance available via Microsoft Teams or telephone conference. The resulting contract will extend from July 1, 2026, through June 30, 2027, with an option to renew for five additional one-year periods at the Iowa DOT's discretion.
Bidders must provide FOB destination pricing per ton for all individual locations, with deliveries required between 7:30 AM and 3:30 PM on normal working days, Monday through Friday. Each delivery order must be completed within 10 working days, or the Iowa DOT reserves the right to procure from an alternative source. All delivery tickets must include product gross, tare, and net weights with certified scale facility stamps; no hand-written weights are accepted. Sand specifications require hard, durable, uncoated inert particles reasonably free from clay, silt, vegetation, and deleterious substances, with natural sand resulting from glacial or water action and manufactured sand produced from controlled mechanical breakdown of rock or slag meeting specified gradation requirements. No specific award value or budget range is disclosed; pricing will be determined competitively based on submitted bids. The procurement documents contain no set-aside designations or restrictions limiting responses to particular types of organizations, and no incumbent vendors or current contractors are identified. Awards will be made by line item to responsible bidders whose submissions are most advantageous to the Iowa DOT, considering cost, mandatory requirements, proposed staffing, and work capacity.
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Text version
Standard Requirements for Sand (Aggregate for Ice Control)
Overview
The Iowa DOT is requesting bids for Sand (Aggregate for Ice Control) for fiscal year 2027. Garage locations will order either Natural Sand or Manufactured Sand from contracted vendors. Locations that will be ordering Manufactured Sand are listed as such on their line grouping of the solicitation.
Purchase Orders
Purchase orders will be issued for product ordered under this proposal. Field offices will not be processing invoices for payment. Invoices are to be emailed to the Iowa DOT Winter Operations Administrator which will be provided upon executed contract.
Delivery Requirements
The material shall be delivered to the Iowa DOT garage destination(s) between 7:30 a.m. – 3:30 p.m. and on normal working days Monday through Friday unless under emergency situations. Suppliers will be given specific delivery instructions including but not limited to desired tonnage, date, location, and dumping instructions.
DO NOT ATTEMPT TO DELIVER ESTIMATED QUANTITY PRIOR TO CONTACT
FROM DOT GARAGE.
Dumped (Delivered)
Material shall be delivered to the site and dumped where directed by the DOT Maintenance staff, and DOT garage staff will construct a stockpile.
Delivery Period
Delivery period of each order shall be within 10 working days. If within 15 days the product is not available, the Iowa DOT has the right to purchase the material from another source.
Load Tickets
Information on delivery tickets must include product gross, tare and net weights, delivery location, and product and vendor information. All delivery tickets must have a weight stamp from a certified scale facility with stamped or mechanically printed weights. No hand-written weights on scale tickets will be accepted. The Iowa DOT reserves the right to weigh any truckload locally or by portable scale to confirm accurate ticket weights.
Carriers must ensure an Iowa DOT employee has legibly signed and dated all delivery tickets. Carriers must leave a copy of the delivery ticket with the garage staff. Any loads delivered without properly signed delivery tickets risk non-payment.
Invoices
All invoices will be emailed to the Iowa DOT Winter Operations Administrator. Point-of- Contact will be provided in official Notice to Proceed upon contract signing.
Fine Aggregate for Ice Control Specifications
General: For use on snow and/or ice-covered pavement surfaces. Fine aggregate is natural or manufactured sand consisting of hard, durable, and uncoated inert particles reasonably free from clay, silt, vegetation, and other deleterious substances such as reactive chert, gypsum, iron sulfide, amorphous silica, and hydrated iron oxide
Natural Sand: Natural sand is fine aggregate resulting from glacial or water action. Fine aggregate produced simultaneously with gravel coarse aggregate may contain crushed particles.
Manufactured Sand: Manufactured sand is fine aggregate from the controlled mechanical breakdown of rock, air-cooled blast furnace slag, or air-cooled steel slag into sound, approximately cubical particles.
Sand must meet the below gradation specifications.
3/8" #4 #8 #50 #100 #200 100 60-100 0-80 0-8 0-5
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