1386289-event.pdf
PDF 324 KB Posted
- Attached to
- Sand (Aggregate for Ice Control) for FY27
- Solicitation number
- 645-DOTRFB-2723-2026
- Issued by
- Story County, Iowa
About this file
This is a Request for Bid issued by the Iowa Department of Transportation (Iowa DOT) for the procurement of sand and manufactured sand aggregate for ice control operations during fiscal year 2027. The Iowa DOT seeks competitive bids for sand delivery to multiple garage locations across six districts throughout the state. The bid includes approximately 70 line items for standard sand for ice control across various locations, with estimated quantities ranging from 100 to 800 tons per location, and approximately 11 line items for manufactured sand with estimated quantities ranging from 150 to 700 tons per location. The bid opened on May 14, 2026, with a question submission deadline and a bid closing date of June 4, 2026, at 1:00 PM CDT. The bid opening is scheduled for June 3, 2026, at 1:00 PM CST, with public attendance available via Microsoft Teams or telephone conference. Awards will be made by line item to responsible bidders whose submissions are most advantageous to the Iowa DOT, considering cost and other factors including mandatory requirements, proposed staffing, and work capacity. The resulting contract will extend from July 1, 2026, through June 30, 2027, with an option to renew for five additional one-year periods at the Iowa DOT's discretion.
Bidders are required to provide FOB destination pricing per ton for all individual locations, with deliveries to be made between 7:30 AM and 3:30 PM on normal working days, Monday through Friday. The delivery period for each order shall not exceed 10 working days, or the Iowa DOT reserves the right to purchase material from another source. All delivery tickets must include product gross, tare, and net weights with certified scale facility stamps, and the Iowa DOT reserves the right to weigh loads locally to confirm accuracy. The Iowa DOT is a tax-exempt agency and will provide tax exemption certificates upon request. Invoices must be emailed to the Iowa DOT Winter Operations Administrator, with contact information provided upon contract execution. The successful contractor must maintain required insurance coverage as specified in the Standard Terms and Conditions. Quantities listed are estimates only, and actual purchases may vary considerably based on actual needs throughout the contract period. Field offices will contact successful bidders to issue purchase orders on an as-needed basis with no product delivered until specifically ordered by the DOT.
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| File | Type | Posted |
|---|---|---|
| STANDARD REQUIREMENT for SAND.pdf |
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Text version
14 May 2026
Sand (Aggregate for Ice Control) for FY27 Sand (Aggregate for Ice Control) for FY27
14 May 2026
Open 5/14/2026 1:00 PM CDT Type DOT Request for Bid Close 6/4/2026 1:00 PM CDT Number 645-DOTRFB-2723-2026 Currency US Dollar
Sealed Until 6/4/2026 1:00 PM CDT
Payment Terms 0% 0, Net 60
14 May 2026
Contacts Matthew Barker matthew.barker@iowadot.us
Phone +1 515-239-1173
14 May 2026
Commodity Codes Commodity Code Description 75054 Ice Control Aggregate (See Class 775 for Salt) 75056 Lightweight Aggregate, All Types 75077 Sand and Gravel 77006 Aggregate, Gravel, Marble and Stone Chips, etc., For Roofs)
96712 Aggregate, Concrete or Stone Products: Clay, Refractory Materials and Tile Products, Manufacturing Services
96826 Crushing, Screening, etc. All types New or Recycled Aggregate, Brick or Stone Products Including Road Materials
14 May 202614 May 202614 May 202614 May 202614 May 202614 May 202614 May 202614 May 202614 May 2026 mailto:matthew.barker@iowadot.us
Overview
The Iowa DOT is seeking competitive bids for Sand (Aggregate for Ice Control) for FY27. The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20. Bidders are required to provide FOB destination pricing per ton for all individual locations listed on the lines.
Shipping Terms
Deliveries shall be F.O.B Destination.
Bid Pricing
Bids should include the delivered per ton rate of material. Estimated quantities for each location are listed in the "Description" field.
Contract Quantities
Quantities listed in the "Description" field are estimates only. Actual purchases may vary considerably based on actual needs throughout the contract period.
Award - Cost and Other Factors
Awards will be made by line item. It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Locations will order product on an "as needed" basis. Order quantities and delivery instructions will be provided by location ordering product. No product will be delivered until the DOT orders product.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Procurement Specialist listed in the event. All questions must be directed solely to the Procurement Specialist and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Purchase Orders
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Purchase orders will be issued for products ordered under this proposal. Field offices will contact successful bidders to order material, and all invoices shall be emailed to the Winter Operations Administrator. This point-of-contact will be provided upon contract execution.
Delivery Requirements
The material shall be delivered to the Iowa DOT destination (s) between 7:30 a.m. - 3:30 p.m. and on normal working days Monday through Friday.
Material shall be delivered to the site and dumped where directed by DOT garage staff. DOT Maintenance forces will construct stockpile.
Delivery Period
Delivery period of each order shall be within 10 working days. If within 15 days the product is not available, the Iowa DOT has the right to purchase the material from another source.
Load Tickets
Information on delivery tickets must include product gross, tare and net weights, delivery location, and product and vendor information. All delivery tickets must have a weight stamp from a certified scale facility with stamped or mechanically printed weights. No hand-written weights on scale tickets will be accepted. The Iowa DOT reserves the right to weigh any truckload locally or by portable scale to confirm accurate ticket weights.
Carriers must ensure an Iowa DOT employee has legibly signed and dated all delivery tickets.
Carriers must leave a copy of the delivery ticket with the garage staff. Any loads delivered without properly signed delivery tickets risk non-payment.
INVOICES
*All invoices will be emailed to the Iowa DOT Winter Operations Administrator. Point-of-contact will be provided in official Notice to Proceed upon contract signing.
Contract Period
The contract period will be from July 1, 2026 through June 30, 2027.
Contract Renewal
The Contractor will be awarded a one (1) year contract with an option to renew for five (5) additional years in twelve (12) month increments. The Iowa DOT reserves the right to adjust the estimated tons of sand at the beginning of each renewal year.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
Bid Opening
Date: June 3, 2026
Time: 1:00 pm CST
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.
Microsoft Teams meeting Join: https://teams.microsoft.com/meet/259073184013768?p=112bQPa60YUrzDKTLh Meeting ID: 259 073 184 013 768 Passcode: iY6uH9af Need help? | System reference Dial in by phone +1 515-817-6093,,34776325# United States, Ames Find a local number Phone conference ID: 347 763 25# For organizers: Meeting options | Reset dial-in PIN
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
https://teams.microsoft.com/meet/259073184013768?p=112bQPa60YUrzDKTLh https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTcwMzBmM2MtNjg0NS00ZTUzLTljMzgtNThjYWY1ZDczZjRm%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%220410b5f0-cabf-4533-b409-1c80b0069000%22%7d https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=34776325 https://teams.microsoft.com/meetingOptions/?organizerId=0410b5f0-cabf-4533-b409-1c80b0069000&tenantId=a1e65fcc-32fa-4fdd-8692-0cc2eb06676e&threadId=19_meeting_MTcwMzBmM2MtNjg0NS00ZTUzLTljMzgtNThjYWY1ZDczZjRm@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing
Required to View Event
Prerequisites Required to Enter Bid
14 May 2026
1. Bidder shall certify that they have read, understand, and accept.
2. Bidder shall certify that they have read, understand, and accept.
3. Bidder shall certify that they have read, understand, and accept.
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Buyer Attachments
1. STANDARD REQUIREMENT for SAND.pdf
14 May 202614 May 202614 May 202614 May 202614 May 202614 May 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzg2Mjg5LTIwMjUyMzAyNTdTVEFOREFSRCBSRVFVSVJFTUVOVCBmb3IgU0FORC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.
1.2
Insurance Required:
The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.
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Product Line Items Product Line Items
1. DISTRICT 1 Garages - Sand for Ice Control # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 AMES - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P2 MARSHALLTOWN - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P3 TAMA - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P4 GRUNDY CENTER - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P5 IOWA FALLS - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P6 WILLIAMS - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P7 FORT DODGE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P8 JEFFERSON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P9 BOONE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P10 MALCOM - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P11 GRINNELL - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P12 NEWTON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P13 DES MOINES NORTH - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P14 GRIMES - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P15 CARLISLE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
2. DISTRICT 1 Garages - MANUFACTURED Sand # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 ALTOONA - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 200 tons
3. DISTRICT 2 Garages - Sand for Ice Control # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 MASON CITY - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 300 tons
P2 CHARLES CITY - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 800 tons
P3 LATIMER - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 300 tons
P4 GARNER - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 800 tons
P5 ALGONA - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 800 tons
P6 SWEA CITY - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 800 tons
P7 OSAGE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 600 tons
P8 HANLONTOWN - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P9 CLARION - Sand for Ice Control (PRICE PER TON) 1 TN - Ton 14 May 202614 May 202614 May 202614 May 2026
Est. 350 tons
P10 WAVERLY - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 300 tons
P11 ALLISON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 400 tons
P12 NEW HAMPTON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 800 tons
P13 OELWEIN (offsite) - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
4. DISTRICT 2 Garages - MANUFACTURED Sand # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 WAUKON - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 600 tons
P2 ELKADER - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 150 tons
P3 WEST UNION - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 150 tons
P4 DECORAH - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 600 tons
P5 CRESCO (offsite) - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 200 tons
5. DISTRICT 3 Garages - Sand for Ice Control # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 SIOUX CITY - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 300 tons
P2 CORRECTIONVILLE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P3 SAC CITY - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P4 ROCKWELL CITY - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P5 CARROLL - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P6 STORM LAKE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P7 ROCK RAPIDS - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 250 tons
P8 ALTON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 250 tons
P9 ASHTON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 300 tons
P10 SPENCER - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 400 tons
P11 POCAHONTAS - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P12 EMMETSBURG - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 300 tons
P13 SPIRIT LAKE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 300 tons
6. DISTRICT 4 Garages - Sand for Ice Control # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 DE SOTO - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
7. DISTRICT 5 Garages - Sand for Ice Control # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 OSCEOLA - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P2 LEON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 300 tons
P3 CHARITON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P4 OSKALOOSA - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P5 KNOXVILLE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P6 ALBIA - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P7 OTTUMWA - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P8 MARTENSDALE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P9 BLOOMFIELD - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P10 BURLINGTON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P11 SIGOURNEY - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P12 DONNELLSON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P13 MUSCATINE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P14 WASHINGTON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 300 tons
8. DISTRICT 5 Garages - MANUFACTURED Sand # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 MOUNT PLEASANT - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P2 FAIRFIELD - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 200 tons
9. DISTRICT 6 Garages - Sand for Ice Control # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 URBANA - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P2 INDEPENDENCE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P3 MANCHESTER - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P4 WILLIAMSBURG - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P5 CORALVILLE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P6 CEDAR RAPIDS - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P7 TIPTON - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P8 STANWOOD (Offsite) - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P9 DE WITT - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P10 DYERSVILLE - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 150 tons
P11 DAVENPORT - Sand for Ice Control (PRICE PER TON) 1 TN - Ton
Est. 100 tons
10. DISTRICT 6 Garages - MANUFACTURED Sand
# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery
P1 MARION - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 500 tons
P2 DUBUQUE - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 200 tons
P3 MAQUOKETA - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 100 tons
P4 ANAMOSA - Manufactured Sand (PRICE PER TON) 1 TN - Ton
Est. 700 tons
Service Line Items Service Line Items
There are no Items added to this event.
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File details come from the government source that posted it. Updated .