Standard Form 1449 and SOW Solicitation 12639525Q0026.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

APHIS-PPQ-SC-4607 CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MN-126395

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

11/27/2024 1200 CT

11/07/2024

479-301-8811MATTHEW PHILLIPS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12639525Q0026

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 70 1141880OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

North Charleston SC 29406 4600 Goer Drive, Suite 104

USDA, APHIS, PPQ, SC

15. DELIVER TO

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 01/01/2025 to 12/31/2025

The Contractor must provide janitorial services once (1) per week during a weekday coordinated in advance with the USDA Technical Point of Contact for a total of approximately 2,800 square feet of cleanable space, consisting of two trailers (Trailer A and Trailer B), in accordance with the Statement of Work. The Contractor must furnish all necessary labor, tools, and equipment in accordance with these specifications, general

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

MATTHEW A. PHILLIPS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

provisions, and all other conditions of this solicitation necessary to render janitorial services as required by this Statement of Work.

The periods of performance for this contract, including option periods, if exercised, are as follows:

Base Period: 01/01/2025 - 12/31/2025

Option Period I: 01/01/2026 - 12/31/2026

Option Period II: 01/01/2027 - 12/31/2027

Option Period III: 01/01/2028 - 12/31/2028

Option Period IV: 01/01/2029 - 12/31/2029

The Contractor must render all janitorial services on-site at the USDA, APHIS, PPQ facility located at 5270 Dixie Plantation Rd., Hollywood, South Carolina 29449.

0001 Base Period Janitorial Services (01/01/2025 - 12 MO

12/31/2025)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2025

1001 Option Period I Janitorial Services (01/01/2026 - 12 MO

12/31/2026)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

70 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 70

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639525Q0026

(Option Line Item)

12/15/2025

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2026

Period of Performance: 12/01/2026 to 12/31/2026

2001 Option Period II Janitorial Services (01/01/2027 12 MO

- 12/31/2027)

(Option Line Item)

12/15/2026

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2027

Period of Performance: 12/01/2027 to 12/31/2027

3001 Option Period III Janitorial Services (01/01/2028 12 MO

- 12/31/2028)

(Option Line Item)

12/15/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2028

Period of Performance: 12/01/2028 to 12/31/2028

4001 Option Period IV Janitorial Services (01/01/2029 12 MO

- 12/31/2029)

(Option Line Item)

12/15/2028

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2029

Period of Performance: 12/01/2029 to 12/31/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

General Information

Document Type: Solicitation

Solicitation Number: 12639525Q0026

Description:

Janitorial services for USDA, APHIS, PPQ Field Operations, Asian Longhorned Beetle Eradication Program located at 5270 Dixie Plantation Rd., Hollywood, SC 29449

Posted Date November 7, 2024

Response Date Wednesday, November 27, 2024 at 12:00 p.m. Central Time

NAICS 561720 - $22.0 Million

Product or Service Code

S201 Housekeeping - Custodial Janitorial

Set Aside: Total Small Business set-aside in accordance with FAR 52.219-6

A.1 BACKGROUND:

The United States Department of Agriculture (USDA), Animal Plant & Health Inspection Service (APHIS), Plant Protection and Quarantine (PPQ), Asian Longhorned Beetle Eradication Program requires janitorial services within its facility located in Hollywood, SC.

USDA intends to award a firm fixed-price, performance-based contract for janitorial services for a base period of approximately one (1) year, with four (4) one-year option periods that may be exercised by the government in accordance with Federal Acquisition Regulation (FAR) 52.217- 9.

A.2 SCOPE:

The Contractor must provide janitorial services once (1) weekly, between the hours of 7:30 a.m. – 3:00 p.m. ET for the following two trailers, a total of approximately 2,880 square feet of cleanable space:

• Trailer A – Approximately 1,440 square feet

• Trailer B - Approximately 1,440 square feet

NOTE: The once-per-week janitorial service must be rendered on a mutually agreed day of the week between the Contractor and the USDA Technical Point of Contact.

The Contractor MUST NOT render janitorial services during Federal holidays. Federal holidays for the purpose of this Contract are New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

When Federal holidays fall on weekends, a weekday is typically designated as the holiday.

Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Unanticipated holidays declared by the President will count as Federal holidays.

Supplies & Equipment: The Contractor must furnish all supplies and equipment to accomplish all services required. The Contractor’s equipment shall be of the size and type suitable for accomplishing the various phases of work described herein, must operate from existing sources of electrical power and must have low noise level of operations. Equipment considered to be improper or inadequate for the purpose must be removed from the job and be replaced with satisfactory equipment. All equipment must be stored on site.

• Material and Supplies - The Contractor must furnish all materials and supplies required.

All materials and supplies must conform to manufacturer requirements.

• Supplies Used - Unless otherwise specified, supplies must be of the highest quality and most suitable type or grade for the respective work under contract. Any item with potentially flammable or otherwise harmful qualities must not be used.

• Storage - The USDA will not be responsible in any way for damage to the Contractor’s stored supplies, materials or equipment, or Contractor’s employee’s personal belongings kept throughout the facilities in janitor’s closets.

When at all possible, the vendor is encouraged to use bio-based cleaning supplies to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

Government-Furnished Property: A janitor closet will be assigned, as space is available in the building duty station, for the storage of an inventory of supplies and equipment, which will be used in the performance of work under the contract at the building duty station. The Government will supply containers outside the building for disposal of trash. The Government will furnish electricity and water for required activities related to the contract only.

A.3 TASKS, CLEAN-UP & DEFINITIONS:

Tasks: The following tasks must be completed once weekly:

• Restrooms: Must be cleaned with a disinfectant cleaner. Fixtures, metal chrome surfaces, doorplates, washbasins, mirrors, shelving, and dispensers must maintain a high level of luster, if applicable, and be free of dust, mold, mildew, streaks, rust, and encrustation. Toilet bowls must be thoroughly cleaned to include under the inside rim and around the base.

Restroom supplies will be provided by USDA to include paper towels, toilet paper, and liquid hand soap. These items must be replaced and refilled by the Contractor as needed. Restrooms must be free of discarded material and waste receptacles must be emptied. Trash must be collected and put into government provided dumpster.

• Offices and Conference Spaces: Must be dry-swept and damp mopped. Desks, lamps, filing cabinets, shelving dusted. Open space on tables or desks sprayed and wiped.

Trash wastebaskets emptied and liners/bags replaced as needed.

• Kitchen: Must be dry-swept and damp-mopped. Tables sprayed and wiped. Counters, front and top of refrigerator and front and top of ice machine cleaned. Cabinets and drawers free of debris such as crumbs, spilled liquids. Trash can emptied and bag replaced. Inside and outside of microwave cleaned. Metal chrome faucet and sink cleaned.

Clean-Up: All supplies, equipment and machines must be kept free of traffic lanes or other areas where they might be hazardous and must be secured at the end of each work period in areas provided for this purpose. Cloths, mops, or brushes containing residue of wax or other combustible material subject to spontaneous ignition, must not be disposed of or stored within the building or dumped in the onsite disposal facility. The Contractor must legally dispose of all hazardous or flammable materials as required by law. All dirt and debris resulting from work under this contract must be disposed of each day at the completion of work. Only biodegradable cleaning solutions must be disposed of in plumbing fixtures provided for this purpose.

Definitions: The work to be accomplished under this specification consists of performing all janitorial services as hereinafter specified in the attachments hereto (SOW)

• Sweeping - Includes brush or mop sweeping compound if required, or mechanical brush-vacuum sweeping, without damage or disfigurement of furniture, doors or base trim.

• Damp-Mopping - Cleaning of floor surfaces using cotton or sponge yarn mops, appropriate stain removal agents, heated water and detergent, if required, using as small amount of water as possible.

• Floor-Dry-Cleaning - Cleaning to remove marks, imbedded dirt and debris by buffing with steel wool disc or drum on machine having vacuum soil pick-up.

• High Dusting - Removal of dust from walls, ceilings, and other structural components;

equipment and fixtures above six-foot reach from floor, with hand dusters or vacuum cleaner.

A.4 USDA QUALITY ASSURANCE INSPECTIONS AND JANITORIAL QUALITY

STANDARDS

USDA Quality Assurance Inspections: Daily or weekly spot inspections of all the Contractor’s work will be made by the Agency’s point of contact or his/her representative. The representative has authority to notify the Contractor of incomplete or defective work and necessary corrective measures but does not have authority to alter the terms or conditions of the contract.

Janitorial Quality Standards: The following standards must be used during USDA Quality Assurance Inspections of janitorial services:

• Dusting - A properly dusted surface is free of all dirt and dust, dust streaks, lint and cobwebs. Desks are excluded from this work.

• Plumbing Fixtures and Dispenser Cleaning - Plumbing fixtures and dispensers are clean when free of all deposits and stains so that item is left without streaks, dust, film, odor or stains.

• Sweeping - A properly swept floor is free of all dirt, dust, grit, lint and debris except imbedded dirt and grit. Sweeping all tile, wood or concrete floors, stairways, landings and stoops must be swept, using an approved sweeping compound and dust and debris removed to receptacles provided for this purpose outside the building.

• Cleaning Rest Rooms - This work includes cleaning all plumbing fixtures; lavatories, toilet bowls, water fountains, dispensers, and all laminate counters as required; and filling all paper and soap as needed. A toilet bowl cleaner may be used for toilets. Floors must be dry swept and damp mopped.

• Spot Cleaning - A surface adequately spot cleaned is free of all stains, deposits and is substantially free of cleaning marks.

• Damp Mopping - A satisfactorily damp-mopped floor is without dirt, dust, marks, film, streaks, debris or standing water. Damp mop all resilient floors, quarry tile and concrete

• Metal Cleaning - All cleaned metal surfaces are without deposits or tarnish and with a uniformly bright appearance. Cleaner is removed from adjacent surfaces.

• Glass Cleaning - Glass is clean when all accessible glass surfaces are without streaks, film, deposits, and stains, and has a uniformly bright appearance and adjacent surfaces have been wiped clean. Clean all mirrors, windows and glass at building entrances, using plain water or cleaning solution prepared for this purpose. Adjacent rim must be wiped clean with a damp cloth. Doors and windows must be washed on both sides.

• Wall Cleaning - After cleaning, the surfaces of all walls, ceilings, exposed pipes and equipment will have a uniformly clean appearance, free from dirt, stains, streaks, lint and cleaning marks, painted surfaces must not be unduly damaged. Hard finish wainscot or glazed ceramic tile surfaces must be bright, free of film, streaks and deposits.

• Dusting - Horizontal Surfaces Other Than Furniture, Fixtures and Equipment - Dust with treated dust cloth or vacuum all horizontal surfaces of windows, radiators, baseboards and other horizontal surfaces in reach from the floor.

• Empty Waste Receptacles - Empty all waste receptacles, and remove trash and paper from building and deposit in collection facilities provided for this purpose by

CONTRACTOR

• Cleaning Sinks and Drinking Fountains - All items will be cleaned using detergent or scouring powder if required. Cabinets of water chillers must be wiped clean with a damp cloth. Any spillage on floors or walls adjacent to fixture must be wiped clean with a damp cloth.

• Cleaning Laminate Counter Tops - Clean all tile or laminate counter tops. Cleaning must be accomplished with detergent solution and sponge followed by plain water rinse and drying with a clean cloth.

• Clean Light Fixtures - Dust all accessible components of incandescent and fluorescent light fixtures including bulbs, tubes, lenses and diffusers with a cloth or

• Floor Mats Cleaning - Clean all dirt, removing mats at entrance and remove all dirt and dust deposits underneath.

• Dust and Wash Vertical/Horizontal Blinds - Vertical/Horizontal blinds must be dusted with soft cloths, dusters, and brushes manufactured for this purpose, or vacuumed. Blinds to be washed must be removed from the windows and thoroughly washed, rinsed and dried before reinstalling at proper windows.

A.5 PERIOD OF PERFORMANCE AND LOCATION OF PERFORMANCE:

The anticipated period of performance for this contract, including option periods, if exercised, is as follows:

Base Period: 01/01/2025 – 12/31/2025 Option Period I: 01/01/2026 – 12/31/2026 Option Period II: 01/01/2027 – 12/31/2027 Option Period III: 01/01/2028 – 12/31/2028 Option Period IV: 01/01/2029 – 12/31/2029 The Contractor must render all janitorial services on-site at the USDA, APHIS, PPQ facility located at 5270 Dixie Plantation Rd., Hollywood, South Carolina 29449.

A.6 INVOICES:

Itemized invoices prepared by the contractor for services rendered must be submitted on a monthly basis after the completion of the service for the prior month. The invoices must be sent to the USDA Technical Point-of-Contact for review to ensure the accuracy of the invoice prior to payment submittal. The USDA Technical Point-of-Contact will verify invoice within five working days of invoice receipt. Any discrepancies will be discussed with the Contractor and resolved before invoices are submitted for payment. After the verification by the USDA Technical Point-of-Contact, the vendor must enter the invoice for payment using IPP (Invoice Processing Platform). The Contractor must register with IPP at www.ipp.gov as a vendor prior to submitting invoices for payment.

A.7 PAYMENT TERMS:

Payment for services invoiced must be made by the government within thirty (30) days of submitting the invoice via IPP.

A.8 POINTS OF CONTACT:

Contracting Officer:

Matthew Phillips

USDA, MRP, AAMD

Matthew.Phillips3@usda.gov

(479) 301-8811

USDA Technical Point-of-Contact:

Christine Collins

USDA, APHIS, PPQ

christine.collins@usda.gov

(843) 991-9354

IMPORTANT NOTICE: The contractor must not accept any instructions issued by any person other than the USDA Technical Point-of-Contact or the USDA Contracting Officer.

http://www.ipp.gov/ mailto:Matthew.Phillips3@usda.gov mailto:christine.collins@usda.gov

A.9 CONTRACTOR'S LIABILITY:

The contractor must assume full responsibility for all damages or injury to persons or property that may occur in connection with performance of the work. The Contractor must take reasonable steps to prevent injury or damage to persons or property in the performance of this contract. The Contractor must not commit or permit any act which will interfere with the performance of the duties of the government staff on-site. The Government will not be responsible in any way for damage or loss of parts or equipment to the Contractors-furnished supplies.

There must be no use of alcoholic beverages, illegal drugs, or illegal substances by any persons performing maintenance or repairs under the terms of this contract.

Weapons must not be carried on government property or during performance of the contract.

Violation of these prohibitions must result in termination of the contract.

Workers Compensation Insurance. The Contractor must provide evidence of Worker’s Compensation Insurance or a letter from the State Department of Industrial Relations exempting the Contractor from the requirement.

A.10 SUSPENSION OF WORK:

(a) Definitions—

Essential employees may be essential for conducting regular operations, and may even be required to report to work during hazardous weather conditions, but they are not necessarily excepted when those regular operations cease under a funding lapse. Excepted employees must be performing specific functions allowed by law and defined in Government-leased property, and supporting, providing services to, or otherwise enabling others to perform excepted functions.

(b) In the event services are not provided or required by the Government because the building(s) is/are closed due to inclement weather (not including essential personnel), under construction, unanticipated holidays declared by the President (see note), failure of the Congress to appropriate funds (not including excepted personnel or services) etc., reductions will be computed as follows:

(1) The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by the number of working days per month.

(2) The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the event services are provided for portions of day(s), appropriate adjustments will be made by the CO to assure the Contractor is compensated for services provided.

Note: Deductions will not be assessed for service requirements on those days in which services are not required by the Government because the building(s) is/are closed IF contractor employees are paid for such day(s) off in accordance with the applicable wage determination and/or collective bargaining agreement. In the event services are not provided or required by the Government because the building(s) is/are closed due to inclement weather, under construction, failure of the Congress to appropriate funds, etc., reductions will be computed as follows:

A. The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by the number of working days per month.

B. The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the event services are provided for portions of days, appropriate adjustments will be made by the CO to assure the Contractor is compensated for services provided.

A.11 OTHER CONSIDERATIONS:

Free parking is provided at this location for Contractor employees. All contractors working at the facility must remain in the designated work area. Anyone found outside of the designated work area will be removed from the facility and not allowed to return.

A.12 QUALIFICATIONS OF JANITORIAL STAFF:

Supervisory Employees:

A supervisor is a person designated in writing by the Contractor who has authority to act for the contractor on a daily basis. The contractor must designate an alternate supervisor to act in the absence of the designated supervisor. This alternate will have the same responsibilities and authorities. Janitorial personnel may be used as an alternate supervisor for a period not to exceed five (5) consecutive working days.

The USDA Technical Point-of-Contact must approve any proposed supervisor and alternate, to include the janitorial staff before the person(s) undertake any duties or responsibilities related to this contract.

Janitorial Employees:

The Contractor’s janitorial employees must be capable employees, trained and qualified in janitorial services.

Licenses, permits, bonding and/or certification:

The contractor and subcontractors and ALL contractor and subcontractor personnel engaged in the activities specified by this contract are be required to have certificates of training, licenses, certifications, permits, and bonding as required by the state, county, city, and other local jurisdictions, all entities of the Federal Government and/or as specified in this contract for each activity they will be directly engaged in or supervise.

Uniforms:

All contractor employees, including supervisors, must present a clean and neat appearance and wear distinctive uniform clothing for ready identification. The contractor must ensure that every employee is in uniform prior to performing work under the terms of this contract.

A.13 EMPLOYEE CONDUCT:

The Contractor must:

A. Ensure that his employees are knowledgeable about, and comply with, the rules and regulations governing conduct on property, which are posted at the building(s) covered by this contract.

B. Maintain standards of competency, conduct, appearance, and integrity in their employees which are satisfactory to the USDA.

C. Take appropriate disciplinary action with respect to his employees.

D. Ensure that his employees do not enter Government offices or use Government telephones, except as any of these actions may be authorized by the USDA.

E. Relieve an employee of all duties and responsibilities related to this contract if either the CO or the USDA Technical Point-of-Contact deem that person to be:

(1) Unqualified or unfit to perform his/her assigned duties.

(2) Careless or incompetent.

(3) Unsuitable or otherwise objectionable, or whose continuing employment on the work is contrary to the public interest or inconsistent with requirements for national security.

A.14 SAFETY AND SECURITY REQUIREMENTS:

A. Contractors must comply with the personal identity verification (PIV) policies and procedures established by the AGAR Advisory No. 81, Revision 03 dated July 19, 2010 – Common Identification Standard for Contractors.

https://www.dm.usda.gov/procurement/policy/advisories.htm

In addition, procedures to be followed by contractors and contractor employees are specified in the Departmental Regulation and Departmental Manual (DM) 4620-002. Copies can be downloaded from the website at http://hspd12.usda.gov

B. In accordance with the USDA policy and directives, a Background Investigation of the https://www.dm.usda.gov/procurement/policy/advisories.htm http://hspd12.usda.gov/ janitorial personnel is required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. The contractor must, through their own internal background investigation protocol and pre-employment investigation, ensure that each contractor employee submitted for a federal background investigation is reasonably expected to receive a favorable adjudication of their respective investigation.

C. The USDA will pay for the required federal background investigation. The government must have and exercise full and complete control over granting, denying, withholding, or termination the background investigation clearance for employees.

D. All contractor personnel that will have access to the USDA facility will be required to have, a Tier 1, Low Risk – Non-Sensitive background investigation with no less than favorably adjudicated results. Once approved and working at the facility, the contractor personnel must not be removed or diverted from the site without prior notification to the Contracting Officer, Contracting Officer Representative or the agency designated point of contact.

E. The contractor must not employ persons for work on this contract if such employee is considered by the USDA to be a potential threat to health, safety, general well-being or operational mission of USDA and its employees and property. If the USDA finds a prospective employee to be unsuitable for his or her assigned duties, the contractor will be Attachment A – Sample Language Page 2 of 2 2/18/2020 advised immediately that such employee cannot continue to work or be assigned to work under the contract.

F. The Contracting Officer Representative or other agency designated point of contact will assist the contractor, where practical, with the background investigation process and the associated paperwork.

G. The Contractor must provide to the USDA Personal Identity Verification Sponsor and the Personnel Security Specialist the information required to initiate the background investigation, including information on previous Office of Personnel Management background investigations or clearances conducted by the contractor. The Contractor must ensure that prime and subcontractor employees requiring background investigations complete and submit the proper paperwork and forms. You can obtain further guidance from the Personnel Security Specialist who oversees the investigation process for contractors:

USDA, APHIS, MRPBS, HRD

Attn: Personnel Security Section – Program Service Provider (Tiana Richardson) 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401-2329 (612-336-3294)

H. For further information and reference on the USDA personnel security requirements please see the document entitled AGAR Advisory 81 entitled “Common Identification Standard for Contractors” at https://www.dm.usda.gov/procurement/policy/docs/Proc%20Adv%20081%20C.pdf

B. SUPPLIES OR SERVICES AND PRICES/COSTS SUPPLIES AND SERVICES

B.1 LINE ITEMS:

The following is the proposed Contract Line-Item structure:

0001: Base Period Janitorial Services, January 1, 2025 – December 31, 2025 (12 months) 1001: Option Period I Janitorial Services, January 1, 2026 – December 31, 2026 (12 months) 2001: Option Period II Janitorial Services, January 1, 2027 – December 31, 2027 (12 months) 3001: Option Period III Janitorial Services, January 1, 2028 – December 31, 2028 (12 months) 4001: Option Period IV Janitorial Services, January 1, 2029 – December 31, 2029 (12 months)

The following Federal Acquisition Regulation (FAR) clauses are hereby incorporated by reference and will be incorporated within the contract award:

FAR 52.252-2 Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far.

Clause Title Date

FAR 52.202-1 Definitions Jun 2020

FAR 52.204-13 System for Award Management Maintenance Oct 2018

FAR 52.204-18 Commercial and Government Entity Code Maintenance

Aug 2020

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems

Nov 2021

FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services

Nov 2023

FAR 52.228-5 Insurance-Work on a Government Installation Jan 1997

FAR 52.232-18 Availability of Funds Apr 1984

FAR 52.232-23 Assignment of Claims May 2014

FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

FAR 52.242-13 Bankruptcy Jul 1995

FAR 52.242-15 Stop-Work Order Aug 1989

FAR 52.253-1 Computer Generated Forms Jan 1991

The following FAR/ Agriculture Acquisition Regulation (AGAR) clauses are hereby incorporated by full text and will be incorporated within the contract award:

FAR 52.204-28 Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts (Dec 2023) http://www.acquisition.gov/far

STATEMENT OF WORK

(a) Definitions. As used in this clause—

Covered article as defined in 41 U.S.C. 4713(k), means—

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 ( 47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002);

or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

FASCSA order, means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring the removal of covered articles from executive agency information systems or the exclusion of one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201– 1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders applicable to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders applicable to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders applicable to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

https://www.govinfo.gov/link/uscode/41/4713 https://www.govinfo.gov/link/uscode/40/11101 https://www.govinfo.gov/link/uscode/47/153 https://www.ecfr.gov/current/title-32/part-2002 https://www.ecfr.gov/current/title-41/section-201-1.303#p-201-1.303(d) https://www.ecfr.gov/current/title-41/section-201-1.303#p-201-1.303(d) https://www.ecfr.gov/current/title-41/section-201-1.303#p-201-1.303(e) https://www.govinfo.gov/link/uscode/50/3003

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security; or

(12) Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1) The function, operation, or use of which involves intelligence activities; involves cryptologic activities related to national security; involves command and control of military forces; involves equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2) Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or foreign policy

Sensitive compartmented information means classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Director of National Intelligence.

Sensitive compartmented information system means a national security system authorized to process or store sensitive compartmented information.

Source means a non-Federal supplier, or potential supplier, of products or services, at any tier.

https://www.govinfo.gov/link/uscode/44/3552

(b) Notice. During contract performance, the Contractor shall be required to comply with any of the following that apply: DHS FASCSA orders, DoD FASCSA orders, or DNI FASCSA orders.

The applicable FASCSA order(s) will be identified in the request for quotation (see 8.405-2), or in the notice of intent to place an order (see 16.505(b)). FASCSA orders will be identified in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders— Prohibition, with its Alternate II.

(c) Removal. Upon notification from the contracting officer, during the performance of the contract, the Contractor shall promptly make any necessary changes or modifications to remove any covered article or any product or service produced or provided by a source that is subject to an applicable Governmentwide FASCSA order (see FAR 4.2303(b)).

(End of clause)

FAR 52.204-30 Federal Acquisition Supply Chain Security Act Orders-Prohibition. (Dec 2023)

(a) Definitions. As used in this clause—

Covered article, as defined in 41 U.S.C. 4713(k), means—

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 ( 47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002);

or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring the removal of covered articles from executive agency information systems or the exclusion of one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201– 1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders applicable to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

https://www.acquisition.gov/far/8.405-2#FAR_8_405_2 https://www.acquisition.gov/far/16.505#FAR_16_505 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/4.2303#FAR_4_2303 https://www.govinfo.gov/link/uscode/41/4713 https://www.govinfo.gov/link/uscode/40/11101 https://www.govinfo.gov/link/uscode/47/153 https://www.ecfr.gov/current/title-32/part-2002 https://www.ecfr.gov/current/title-41/section-201-1.303#p-201-1.303(d) https://www.ecfr.gov/current/title-41/section-201-1.303#p-201-1.303(d) https://www.ecfr.gov/current/title-41/section-201-1.303#p-201-1.303(e)

(2) The Secretary of Defense may issue FASCSA orders applicable to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders applicable to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy;

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security; or

(12) Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1) The function, operation, or use of which involves intelligence activities; involves cryptologic activities related to national security; involves command and control of military forces; involves https://www.govinfo.gov/link/uscode/50/3003 https://www.govinfo.gov/link/uscode/44/3552 equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2) Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or foreign policy.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of any covered articles, or any products or services produced or provided by a source. This applies when the covered article or the source is subject to an applicable FASCSA order. A reasonable inquiry excludes the need to include an internal or third-party audit.

Sensitive compartmented information means classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Director of National Intelligence.

Sensitive compartmented information system means a national security system authorized to process or store sensitive compartmented information.

Source means a non-Federal supplier, or potential supplier, of products or services, at any tier.

(b) Prohibition.

(1) Unless an applicable waiver has been issued by the issuing official, Contractors shall not provide or use as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA orders as follows:

(i) For solicitations and contracts awarded by a Department of Defense contracting office, DoD FASCSA orders apply.

(ii) For all other solicitations and contracts DHS FASCSA orders apply.

(2) The Contractor shall search for the phrase “FASCSA order” in the System for Award Management (SAM) at https://www.sam.gov to locate applicable FASCSA orders identified in paragraph (b)(1).

(3) The Government may identify in the solicitation additional FASCSA orders that are not in SAM, which are effective and apply to the solicitation and resultant contract.

(4) A FASCSA order issued after the date of solicitation applies to this contract only if added by an amendment to the solicitation or modification to the contract (see FAR 4.2304(c)). However, see paragraph (c) of this clause.

https://www.sam.gov/ https://www.acquisition.gov/far/4.2304#FAR_4_2304

(5)

(i) If the contractor wishes to ask for a waiver of the requirements of a new FASCSA order being applied through modification, then the Contractor shall disclose the following:

(A) Name of the product or service provided to the Government;

(B) Name of the covered article or source subject to a FASCSA order;

(C) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied or supplies the covered article or the product or service to the Offeror;

(D) Brand;

(E) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(F) Item description;

(G) Reason why the applicable covered article or the product or service is being provided or used;

(ii) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (b)(5)(i) to determine if any waiver is warranted. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise covered by a FASCSA order and to instead pursue other appropriate action.

(c) Notice and reporting requirement.

(1) During contract performance, the Contractor shall review SAM.gov at least once every three months, or as advised by the Contracting Officer, to check for covered articles subject to FASCSA order(s), or for products or services produced by a source subject to FASCSA order(s) not currently identified under paragraph (b) of this clause.

(2) If the Contractor identifies a new FASCSA order(s) that could impact their supply chain, then the Contractor shall conduct a reasonable inquiry to identify whether a covered article or product or service produced or provided by a source subject to the FASCSA order(s) was provided to the Government or used during contract performance.

(3)

(i) The Contractor shall submit a report to the contracting office as identified in paragraph (c)(3)(ii) of this clause, if the Contractor identifies, including through any notification by a subcontractor at any tier, that a covered article or product or service produced or provided by a source was provided to the Government or used during contract performance and is subject to a FASCSA order(s) identified in paragraph (b) of this clause, or a new FASCSA order identified in paragraph (c)(2) of this clause. For indefinite delivery contracts, the Contractor shall report to both the contracting office for the indefinite delivery contract and the contracting office for any affected order.

(ii) If a report is required to be submitted to a contracting office under (c)(3)(i) of this clause, the Contractor shall submit the report as follows:

(A) If a Department of Defense contracting office, the Contractor shall report to the website at https://dibnet.dod.mil.

(B) For all other contracting offices, the Contractor shall report to the Contracting Officer.

(4) The Contractor shall report the following information for each covered article or each product or service produced or provided by a source, where the covered article or source is subject to a FASCSA order, pursuant to paragraph (c)(3)(i) of this clause:

(i) Within 3 business days from the date of such identification or notification:

(A) Contract number;

(B) Order number(s), if applicable;

(C) Name of the product or service provided to the Government or used during performance of the contract;

(D) Name of the covered article or source subject to a FASCSA order;

(E) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Contractor;

(F) Brand;

(G) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(H) Item description; and

(I) Any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (c)(4)(i) of this clause:

(A) Any further available information about mitigation actions undertaken or recommended.

https://dibnet.dod.mil/

(B) In addition, the Contractor shall describe the efforts it undertook to prevent submission or use of the covered article or the product or service produced or provided by a source subject to an applicable FASCSA order, and any additional efforts that will be incorporated to prevent future submission or use of the covered article or the product or service produced or provided by a source that is subject to an applicable FASCSA order.

(d) Removal. For Federal Supply Schedules, Governmentwide acquisition contracts, multi-agency contracts or any other procurement instrument intended for use by multiple agencies, upon notification from the Contracting Officer, during the performance of the contract, the Contractor shall promptly make any necessary changes or modifications to remove any product or service produced or provided by a source that is subject to an applicable FASCSA order.

(e) Subcontracts.

(1) The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (c)(1) of this clause, in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products and commercial services.

(2) The Government may identify in the solicitation additional FASCSA orders that are not in SAM, which are effective and apply to the contract and any subcontracts and other contractual instruments under the contract.