STAKES_SURVGRADECONSTR_CTR0607 Revised.rtf

STAKES: SURVEY, CONSTRUCTION, GRADE

SPECIFICATIONS, CONTRACT TERMS AND CONDITIONS

SCOPE: Contract issued to cover a portion of the normal requirements of ALL using State Agencies for STAKES; SURVEY, CONSTRUCTION, GRADE, for a one year contract period.

CONTRACT PERIOD: August 1, 2007 through July 31, 2008

PRICES: Prices quoted shall include all transportation charges fully prepaid by the contractor delivered F.O.B. various destinations. Contract prices to remain FIRM for the duration of the contract.

QUANTITIES: Quantities listed in the quote are based on the estimated requirements of the various using agencies. It is understood and agreed that the contract will cover the actual quantities ordered whether more or less than the amounts indicated.

SPECIFICATIONS: SURVEY STAKES: Estimated Quantities: 10,000 ea., strapped 100 per bundle with two (2) metal or polypropylene straps per bundle. Minimum order on survey stakes per shipment is 2000.

Material: Spruce and/or Pine dried to a moisture content of 12-18%, whether kiln dried or air dried.

Free from any edge knots that would exceed 25% of any finished width at the knot placement and free of any other knots that would exceed more than 50% of any finished width at the knot placement.

The two longitudinal edges of each stake and both ends may be rough sawed. Both faces shall be planed smooth such that a light contrasting background is provided when black lumber crayon is used in labeling said stakes.

Dimensions: The finished thickness shall not be less than 11/16” nor more than 13/16”.

The finished width at the extreme top shall not be less than 3-1/8” nor more than 3-5/16”.

The finished width at the extreme bottom shall not be less than 3/16” nor more than 5/16” The finished length shall not be less than 23-7/8” nor more than 24-1/8”.

CONSTRUCTION STAKES: Estimated Quantities: 2,000 each, strapped 50 per bundle with two (2) metal or polypropylene straps per bundle. Minimum order on construction stakes per shipment is 1,000.

Material: Spruce and/or Pine dried to a moisture content of 12-18% whether kiln dried or air dried.

Free from any edge knots that would exceed 25% of any finished width at the knot placement and free of any other knots that would exceed more than 50% of any finished width at the knot placement.

The two longitudinal edges of each stake and both ends may be rough sawed.

Dimensions: The finished thickness shall not be less than 1-9/16” nor more than 1-3/4”.

The finished width at the extreme top shall not be less than 3-1/8” nor more than 3-5/16”.

The finished width at the extreme bottom shall not be less than 3/16” nor more than 5/16” The finished length shall not be less than 23-7/8” nor more than 24-1/8”.

GRADE STAKES: Estimated Quantities: 12,000 each, strapped 25 per bundle with two (2) metal or polypropylene straps per bundle. The quantity will be determined by the ordering Department with at least two (2) week notice prior to delivery.

Material: Grade Stakes are to be 1” x 1” x 4’, hardwood (oak, maple, beech, ash or birch). Stakes to be pointed one end. Free from all knots. (If any knots appear they should not be over 1/8”)

GENERAL CONDITIONS: All Survey Stakes shall be bundled securely in bundles of 100 each. All Grade Stakes shall be bundled securely in bundles of 25 each. All Construction Stakes shall be bundled securely in bundles of 50 ea.

All partial shipments of an order in which 10% or more of the bundles fail to meet the above specifications, may be subject to rejection at the discretion of the State.

Any bundle in which 10% or more of the stakes fail to meet these specifications may be rejected at the discretion of the State.

All stakes produced for the Maine Department of Transportation shall be protected from moisture weathering by the covering of said stakes from the time of manufacture to the time of delivery.

No stakes shall be produced for ANY State Agency until an order has been issued by the using State Agency.

After an order for stakes has been issued, and for not more than 6,000 in the aggregate at one time, the stakes will be available at the end of six weeks or before from the issuance of the order.

All stakes produced for the Maine Department of Transportation shall be appropriately marked on one end of each bundle such that they are easily distinguished from those manufactured for others.

The Contractor will notify the requesting agency five (5) days prior to delivery for possible inspection. This applies to partial deliveries as well.

All communications with the State in regards to inspection of any order shall be made through the ordering agency.

SPECIAL NOTE: PREFERENCE MAY BE GIVEN TO BIDDERS WHO QUALIFY AS WORK CENTERS.

DEFINITION OF WORK CENTERS: “Work Center” means a rehabilitation facility or that part of a rehabilitation facility engaged in production or service operation for the primary purpose of providing gainful employment as an interim step in the rehabilitation process for those who cannot be absorbed readily in the competitive labor market or during such time as employment opportunities for them in the competitive labor market do not exist.

ORDERING PROCEDURE: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $2500.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $2500.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract upon a thirty day written notice, or cancel immediately if the contractor does not conform to the terms and conditions of contract.

EXTENSION OF CONTRACT: The Director of Purchases may with the consent of the contractor extend the contract period beyond the indicated expiration date.

POINT OF CONTACT: Any questions or correspondence pertaining to this contract should be directed to Phillip Bort, Buyer II, Division of Purchases, #9 State House Station, Augusta, Maine 04333-0009. Tel: 207-624-7337 Fax: 207-287-6578 e-mail: Phillip.J.Bort@maine.gov