STAG Grant Admin Procurement.pdf

CITY OF COLQUITT

154 West Street

Colquitt, GA 39837

(229) 758-1000

Date: March 6, 2024

REQUEST FOR PROPOSALS FOR GRANT ADMINISTRATION SERVICES

CDS/CPF State and Tribal Assistance Grants (STAG) Sewage and Clean Water Infrastructure Project

The City of Colquitt is requesting qualifications and proposals for selection of Grant Administrator to provide post-award services for a sewer infrastructure project funded by the FY 2023 Congressionally Directed Spending (CDS)/Community Project Funding (CPF) Grants Program for Water Projects. Post-award services will include but are not limited to:

assistance with financial administration of grant funds and record keeping, public hearings, required acquisition following the Uniform Relocation Assistance and Real Property Acquisition Act (URA), Davis Bacon and related labor requirements;

preparation of disbursement requests, reporting and close-out documents through the USEPA, and oversite to ensure program compliance. Statements of qualifications and proposals are being requested from Grant Administrators with a strong record in successfully assisting local governments in the administration of Federally Assisted Projects. Responding firms should be technically qualified to provide these services.

Information which should be submitted for our evaluation is as follows:

1) History of firm and resources

2) Federal Funds Engineering Experience, including STAG/CDBG/EIP/RDF/GEFA/USDA/ARPA, etc.

3) Capacity to complete scope of work

4) Current workload

5) Scope and level of service proposed

6) Experience with similar projects and list of references

7) Fees and/or Percentages for Grant Administration Services

9) Statement of Qualifications Form

Interested parties should request copies of the Statement of Qualifications Form and Scoring Criteria prior to preparing and submitting their proposal. Proposals should be received no later than 4:00 PM on April 9, 2024. No proposals will be accepted after this time and date. Digital/emailed copies will not be accepted. Proposals mailed to or received at any location other than the below address will not be accepted. The City of Colquitt reserves the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions can be made by contacting Kesha Lavette, City Clerk, at klavette@colquittga.gov or by calling (229) 758-1000. Proposal packages should be submitted to the following:

Attn: Cory Thomas, City Manager City of Colquitt 154 West Street Colquitt, GA 39837

The sealed envelope shall be clearly marked “Grant Administration SOQ”. Disadvantage Business Enterprises (DBE) are encouraged to apply.

GRANT ADMINISTRATION STATEMENT OF QUALIFICATIONS

Name of Firm: _______________________________________________________________________

Address: ____________________________________________________________________________

1. Years in business in present form:: _________________________________________________

2. Firm’s history and resource capability to perform required services: ______________________

3. Titles, names, and addresses of all officers: __________________________________________

4. List up to five (5) projects which demonstrate skills to be used on this project.

1. ___________________________________________________________________________

2. ___________________________________________________________________________

3. ___________________________________________________________________________

4. ___________________________________________________________________________

5. ___________________________________________________________________________

5. If you were awarded the administration on this project, what would your fee for grant administration services be (fees can be expressed in percentages, but all agreements will be lump sum amounts)?

6. Describe the organizational capacity to complete all necessary grant administration activities, including experience of all employees who will be or may be assigned to this project?

7. List three (3) references for the Firm.

GRAND ADMINISTRATION QUALIFICATION EVALUATION FORM

CDS/CPF for Sewage and Clean Water Infrastructure Project

NAME OF FIRM: ______________________________________________________________________

FIRM ADDRESS: ______________________________________________________________________

Evaluate the Grant Administrator and/or Grant Administration Firm based on the points assigned to each of the following selection criterion. Scoring of RFPs will be as follows:

Poor

Fair

Good

Excellent

CRITERION POINTS ASSIGNED

1. Administrator and/or Administrator Firm’s knowledge of grant guidelines and regulations.

2. Administrator and/or Administrator Firm’s capacity to complete the scope of work.

3. Administrator and/or Administrator Firm’s knowledge of the community.

4. Administrator and/or Administrator Firm’s staff expertise.

5. Administrator and/or Administrator Firm’s experience with

Federal Grant projects?

6. Reasonableness of fees associated with Grant

Administration services

TOTAL SCORE

COMMENTS:

Name of Reviewer: Date of Review: