Stack_Testing_Tech_Description.docx

Purchasing Department Gregory K. Spearman, CPPO, NIGP-CPP, Director 306 E. Jackson Street, 2E Tampa, Florida 33602

Office (813) 274-8351 Fax: (813) 274-8355

(DATE)

TECHNICAL SPECIFICATIONS FOR

MCKAY BAY WASTE TO ENERGY (WTE) FACILITY ANNUAL STACK TESTING (RE-BID)

8. SCOPE OF WORK

The work included in these specifications shall consist of furnishing all labor, equipment, and technical capability to perform the testing programs outlined in the table below.

9. BIDDER SUBMITTAL AND QUALIFICATIONS

9.1 Minimum Qualifications: The Awardee must have five (5) years’ experience in complex multi-method stack testing and must have experience in testing Waste to Energy Facilities and provide proof of such experience.

9.2 Technical Points:

The Awardee must provide an onsite Representative as an integral part of the test crew. The onsite Representative serves as the prime contact between the WTE Facility test coordinator and the Awardee test crew and ensures that a clear line of communication between the WTE Facility and the Awardee crew is maintained throughout the test program. The onsite Representative will be available to participate in on-site meetings prior to and during the test program. This onsite Representative must also be available to resolve any regulatory questions that may present themselves during the test. Additionally, the onsite Representative serves as a safety lookout for the test crew and provides additional support needed by the crew during the testing.

Awardee’s equipment must be calibrated properly for accuracy, glassware must be cleaned effectively to avoid contamination, backup equipment must be available to avoid malfunction related delays onsite, sample custody must be maintained to ensure integrity, analytical accuracy must be achieved, results must be calculated without errors, and the report must be organized efficiently.

The Awardee must utilize chain-of-custody forms that provide a tracking mechanism for samples, from sample train staging to analysis, because proof of sample custody is critical to the success of this project. The form is started onsite, completed upon sample labeling review following sample recovery, and is shipped with the samples to the analytical laboratory. The form requires signatures from the sample custodian, a reviewer, and the recipient at the analytical laboratory. An area is also provided for the analytical laboratory to note the sample condition upon receipt.

The Awardee must use laptop computers to calculate air flow results and isokinetics during the testing program. This approach allows the onsite results to be validated during and at the end of each test run instead of weeks later. If a question exists concerning any sampling data, the tests can be repeated immediately without jeopardizing the WTE Facility’s test results.

The Awardee will provide preliminary on-site results for particulate and hydrogen chloride. This approach provides preliminary indications of testing results on-site which enables the client to make timely modifications to the process if deemed necessary.

Awardee will wear appropriate personnel protective equipment (PPE) including safety boots, appropriate hand protection, hard hats, safety glasses with permanent side shields, goggles, ear protection, and half-face respirators.

9.3 Analytical Laboratories: The Awardee will provide a list of analytical labs that will be utilized for the hydrogen chloride analysis, the particulate/metals analysis, and the dioxins/furans analysis.

9.4 QA/QC Objectives: The Awardee will collect one field blank for each of EPA Method 23 and EPA Method 29. Additionally, Awardee will analyze one metals sample in duplicate, and will quantify the matrix spike recovery for one metal sample. All mercury analysis will be performed in duplicate. In addition, the Awardee will collect and analyze reagent blanks for metals and hydrogen chloride and laboratory blanks will be analyzed for dioxins/furans and metals.

9.5 Logistical Requirements: The Awardee will provide a Mobile trailer to provide a controlled environment for sample train staging and sample recovery. This will effectively serve as a draft-free and contamination controlled laboratory where sample recovery and analytical procedures can be performed. The WTE Facility will provide the electrical needs for power for the Awardee’s trailers.

9.6 Test Reports: The Awardee will submit the draft report for RATA programs within twenty-eight calendar days of test completion and four copies of the final report within thirty-five calendar days or seven days following client’s comments. The RATA results will be given to the site contact while onsite. The Awardee will submit a draft report for the compliance programs within twenty-eight calendar days of test completion and four copies of the final report within thirty-five calendar days or seven days following client’s comments. Preliminary results will be submitted by email by the Awardee as soon as they become available for all programs. The reports will be in a format suitable for submission to the agency.

9.7 Testing: Dioxins/furans testing will be conducted on one/different Unit each year.

9.8 Bid Response: Total cost must include all labor, materials, mobilization, hotel/per diem costs, all testing, equipment, rentals, office trailers, shipping, reports, lab analyses and any other costs required to perform the testing.

9.9 Protocol: The Awardee will provide an Annual Air Emissions Testing and RATA Protocol prior to the annual scheduled testing so it can be submitted to the EPC. See attached sample 2021 Protocol.

10. SAFETY AND PROTECTION OF PROPERTY

Awardee shall at all times:

· Occupational Safety and Health Act, (OSHA).

· National Institute for Occupational Safety & Health, (NIOSH).

· National Fire Protection Association, (NFPA).

10.5 Awardee shall at his/her own expense immediately correct, repair, restore any defective work or damages to any part of the buildings, their contents, or their appurtenances, caused by or which are the result of the activities of the Awardee. In case of failure on the part of the Awardee to restore or to make good such defective work or damages, such property as may be deemed necessary; and the cost thereof shall be deducted from any moneys due or which may become due the Awardee under this award.

11. PARKING

City of Tampa shall not be responsible for any damage to the vehicles while parked on City property. Vehicles towed from City property shall be at the expense of the Awardee. The Awardee’s vehicles shall be properly identified.

12. NON-PERFORMANCE

Pattern of failure to provide the services herein, as specified may result in Awardee being found in default. More than three reported incidents within a treatment cycle shall be considered a pattern of non-performance. Payment shall be withheld until corrective action is taken on the part of the Awardee and/or the City Representative shall also have the right to find the Awardee in default and terminate the award.

13. EMPLOYEES

13.1. Awardee shall employ only qualified people who are skilled in performing stack testing services. Awardee shall require that all employees be neatly attired at all times in company uniform.

13.2. Awardee shall employ upon all parts of the work herein only competent, skillful, and trustworthy persons. Should the City Representative at any time give notice in writing to the Awardee or his duly authorized representative that any employee seems incompetent, unfaithful, to the satisfactory progress of the work, such employee shall immediately be dismissed and not allowed again upon the work.

13.3. Awardee shall furnish and require each employee at the work site to wear a name tag identification that displays the name of the employee and the company. No one will be permitted to work without a displayed nametag.

13.4. No non-employee family members (adult or child) or friends shall be permitted on the premises during the performance of the services required of the award

14. Contractor Safety Requirements: See Attachment D -- “City of Tampa McKay Bay Waste-To-Energy Facility Contractor Environmental, Health, and Safety Requirements”

15. Contractor Notice: See Attachment E – “City of Tampa McKay Bay Waste-To-Energy Facility Contractor Arsenic, Lead, Cadmium, and Hexavalent Chromium Notice”

McKay Bay Annual Compliance/RATA Testing Tentative Test Schedule

Four mercury test runs on each outlet

METHOD

NUMBER OF

TESTS

TEST

DURATION

TIME

ON SITE

Monday

Tuesday

Wednesday

McKay Bay Annual Compliance/RATA Testing Tentative Test Schedule -- continued --

METHOD

NUMBER OF

TESTS

TEST

DURATION

TIME

ON SITE

Thursday

Demobilize from site

Test Schedule Notes:

1 A soot-blow cycle will be conducted during one EPA Method 5 test run on each unit.

2 Opacity measurements will be taken from the facility’s COMS during each particulate test run in accordance with 40CFR60.11(e)(5).

3 EPA Method 22 fugitive emissions observations on the Ash Handling/Conveying System and EPA Method 9 opacity observations on the Carbon and Lime Silo Bin Vent Filters will be conducted at various times during the test week as necessary, not specifically on Monday as noted. Carbon and Lime Silo Bin Vent Filters opacity observations shall be completed during one truck’s unloading operation.

4 One biogenic carbon sample will be composited from 8 hours of ORSAT samples.

BID RESPONSE FOR

MCKAY BAY WASTE TO ENERGY (WTE) FACILITY ANNUAL STACK TESTING (RE-BID)

Please Print or Type

We the undersigned, as Bidders, hereby declare that we have carefully read this proposal or bid and the provisions, terms and conditions concerning the equipment, materials, supplies or services as called for, and with full knowledge and understanding of the requirements and conditions, do hereby agree to furnish and to deliver as indicated, FOB, City Facility Location, with all transportation charges prepaid, and for the prices quoted thereon as follows.

A. ANNUAL TESTING

DESCRIPTION

QTY

UOM

TOTAL COST

B. STANDBY/OVERTIME/ADDITIONAL WORK:

DESCRIPTION

C. HOTEL/PERDIEM DAILY RATE:

(If additional work is requested or testing is delayed which will cause additional days of testing)

DESCRIPTION

D. OTHER EXPENSES MARKUP PERCENTAGE (NOT TO EXCEED 10%): ____________%

TOTAL AMOUNT OF BID (A+B+C): $

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