STA Yaquina Bay SOW Security Camera System.pdf

Statement of Work

USCG STA Yaquina Bay Security Camera System Installation

USCG STA Yaquina Bay 925 SW Naterlin Rd. Newport, OR 97365

PART 1 - GENERAL

1 - OVERVIEW

The intent of this Statement of Work (SOW) is to have the contractor remove and fully dispose of the existing security camera system and install a new security camera system to industry standards and meet TAA-compliant CCTV system with up to 9 camera locations.

This system will be designed to monitor and secure the property, covering indoor and outdoor areas with day and nighttime capabilities, including entrances, exits, and other critical locations as requested. The contractor will provide all labor, materials, services, equipment, and necessary supervision onsite to fulfill these requirements at USCG STA Yaquina Bay

925 SW Naterlin Rd. Newport, OR 97365

2 – SCOPE OF WORK

Perform complete system design, procurement of materials, hardware installation, software configuration, licensing acquisition, and coordination for secure independent network access across all components. All components must be in compliance with H.R.5515; John S.

McCain National Defense Authorization Act for fiscal year 2019, absolutely no equipment produced by manufacturers Hikvision and Dahua may be installed on any part of the system.

Install motion activated (where applicable), recordable CCTV capability that provides 24 hours a day, 7 days a week coverage of the unmanned access control point (ACP). CCTV system must be stored in a tamper-resistant or tamper proof system and have the capability to record and store a minimum of 30 days of video.

• Execute power-on testing of all electronic equipment prior to installation, following the Pre-

Installation Testing and Checkout process for all Contractor Acquired Property, ensuring operational integrity from the outset.

• Install new CAT6 wireline infrastructure (where applicable) to support enhanced data throughput and reliability and decommission or remove obsolete or legacy camera components.

• Ensure the CCTV system is fully installed, operational, with an independent, standalone system with all video feeds verified for continuity and quality.

• Conduct end-to-end system testing, validation, and commissioning—jointly with USCG stakeholders—to confirm full functional performance, redundancy, and compliance with operational requirements.

• Deliver user training and comprehensive system documentation, including as-built camera layouts and coverage maps, network topology diagrams, CAD drawings, software configurations, licensing details, and both digital and hardcopy closeout packages to ensure operational continuity and a smooth transition to ongoing system maintenance and use.

3 – EQUIPMENT AND PROCUREMENT AND INSTALLATION

Installation of high-resolution Communications CCTV cameras for both indoor and outdoor surveillance, with 30-day storage capability.

• Installation of Nine (9) cameras o Two (2) Interior o Seven (7) Exterior

Locations Include: Three (3) [Enclosure 1] o Administration Building o Mult-purpose Building to include parking lot o Maintenance Building to include parking lot & CG assets

4 – INFRASTRUCTURE

A CAT6 wireline infrastructure will be deployed for new supplementary cameras, providing high-speed data transmission for CCTV cameras. Multi-mode fiber (SMF) will be used, and switches will utilize SFP (Small Form-factor Pluggable) modules for fiber connectivity.

5 – CONFIGURATION & INTEGRATION

Configure all cameras and readers to integrate seamlessly with the new Standalone system.

• Assign appropriate IP addresses and ensure that network connectivity is established and reliable.

• Test each camera for video focus, alignment, clarity, recording, motion detection, and IR capabilities.

• All network-connected devices (cameras, servers, switches, and workstations) must show consistent connectivity and appropriate bandwidth usage.

• Test each location for full functionality

6 – ACCEPTANCE CRITERIA

The project will be considered complete when the System has been installed, tested, and commissioned to meet the USCG's agreed-upon specifications and performance standards.

• All cameras are installed, configured, and operational.

• Security personnel have received adequate training.

• Final inspection and sign-off by the designated authority.

All security features and functionalities are fully operational and meet the USCG’s requirements.

• Meeting all technical and performance standards listed above.

• Submission of required documentation.

Contract Manager

• The contractor must provide a contract manager who must be responsible for the performance of the work.

• The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

• The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

7 – WARRANTY & SUPPORT

Standard 1-year warranty (at minimum) covers defects in materials and workmanship under normal use and service for a period of one year from the date of installation. If, during the warranty period, the equipment exhibits any defects or malfunctions due to manufacturing or material faults, contractor will work with the manufacturers and the client to help resolve the issue.

8 – SECURITY REQUIREMENTS

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

Hours of Operation – Projected Date of Completion

• The contractor must perform the tasks as required by the SOW under this contract during the following hours:

• Monday through Friday between 08:00 am and 16:00 pm unless other time is specified.

• Holidays: If applicable.

• Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request the same in writing. Submit written request to the Contracting Point of

Contact (POC) a minimum of 24 hours before the requested adjusted work schedule.

If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

PART 2 - PAYMENT & INVOICE

In conjunction with the subject award, proper invoices will be submitted through the Invoice

Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal

Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register, and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads.

The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basics of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the

Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

Quality Control: Those actions are taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

Technical Definitions: Not applicable to contract.

PART 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

General Information

The Government must provide the facilities, equipment, materials, and services listed here:

Government Furnished Equipment:

The following utilities are available for use at no cost by the contractor:

• 120v power supply

Government Furnished Material: None.

END