STA Yaquina Bay SOW Irrigation System.word.docx

Statement of Work USCG STA Yaquina Bay Irrigation System Installation USCG STA Yaquina Bay 925 SW Naterlin Rd. Newport, OR 97365

PART 1 - GENERAL

1 - Scope Of Work The intent of this Statement of Work (SOW) is to have the contractor remove and fully dispose of the existing lawn irrigation system and install a new, irrigation system to cover 17,000 square feet of flat and gently sloping grass at USCG Station Yaquina Bay, located at 925 SW Naterlin Rd, Newport, OR 97365. The contractor will provide all labor, materials, services, equipment, and necessary supervision onsite to fulfill these requirements.

2 - Place of Performance USCG STA Yaquina Bay 925 SW Naterlin Rd. Newport, OR 97365 Contractor Personnel Contract Manager

1. The contractor must provide a contract manager who must be responsible for the performance of the work.

1. The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

1. The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

Contractor employees

1. The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1. Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1. The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

Security requirements Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

Hours of Operation – Projected Date of Completion

1. The contractor must perform the tasks as required by the SOW under this contract during the following hours:

1. Monday through Friday between 08:00 am and 16:00 pm unless other time is specified.

1. Holidays: If applicable.

1. Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request the same in writing. Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

Invoicing In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

1. Toll-free number: 866-973-3131

1. Email address: IPPCustomerSupport@fiscal.treasury.gov

1. Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

PART 2 - DEFINITIONS

General Definitions When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

Technical Definitions: Not applicable to contract.

PART 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

General Information The Government must provide the facilities, equipment, materials, and services listed here:

Government Furnished Equipment:

The following utilities are available for use at no cost by the contractor:

1. 120v power supply

1. Water connection

Government Furnished Material: None.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in part 3 above as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

PART 5 - SPECIFIC TASKS

The contractor shall remove the existing lawn irrigation system at USCG STA Yaquina Bay, located at 925 SW Naterlin Rd. Newport, OR 97365. The contractor shall install a new, irrigation system to cover 17,000 square feet of flat and gently sloping grass area. The new system must ensure even water distribution throughout the specified area, meeting all relevant standards for quality and efficiency.

DETAILED TASKS

1. The contractor shall survey the site to assess and document current lawn irrigation requirements and ensure coverage of 17,000 square feet of flat and gently sloping grass.

1. The contractor shall determine and design a new irrigation system that adequately covers the entire lawn area, ensuring no dry spots or overwatering areas.

1. The contractor shall remove the existing lawn irrigation system completely, including pipes, sprinkler heads, valves, and any associated hardware.

1. The contractor shall install the new designed irrigation system, including all necessary pipes, valves, sprinkler heads, and controllers, to provide uniform coverage over the described area.

1. The contractor shall mobilize all necessary equipment, labor, and materials to the job site to commence work on the project efficiently.

1. The contractor shall provide detailed “as-built” drawings of the newly installed irrigation system, indicating all key components and layout.

1. The contractor shall provide a comprehensive maintenance guide for the new irrigation system, including operation instructions, troubleshooting tips, and routine care requirements.

1. The contractor shall dispose of all debris, old equipment, and any waste materials generated during the removal of the existing system and installation of the new system in accordance with local regulations.

1. The contractor shall demobilize all equipment, labor, and materials from the job site upon completion of the installation and ensure the site is left in a clean and orderly condition.

OTHER

1. All work shall be performed in a workmanlike manner adhering to OSHA Safety and Health Standards.

2. Ensure all removed materials are properly disposed of in accordance with local, state, and federal regulations.

3. The installed irrigation system must comply with EPA WaterSense standards and any applicable state regulations for water conservation.

4. All irrigation equipment installed shall be of commercial-grade quality, ensuring durability and reliability.

5. The system shall be designed to adequately cover the entire 17,000 square feet without water wastage, ensuring even and consistent coverage.

6. The system shall have a timer system capable of programming preset and automatically controlled watering times.

7. Use PVC piping for the irrigation system, with a minimum pressure rating of 200 PSI.

8. Install backflow prevention devices that meet or exceed local plumbing codes to protect the water supply from contamination.

9. All electrical components and connections must comply with National Electrical Code (NEC) standards.

10. Perform a thorough test and adjustment of the system post-installation to ensure optimal operation and coverage.

11. Provide a detailed map and documentation of the installed irrigation system, including the location of all components.

12. Offer a minimum one-year warranty on the installation work and the components used in the irrigation system.

Interferences:

The contractor shall be responsible for any/all interferences that may be encountered while completing this SOW.

Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. The US Coast Guard reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including OSHA.

Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

PART 6 - TESTING AND ACCEPTANCE

Testing The contractor shall document and certify operational functionality test.

Acceptance Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6 "Testing" above.

PART 7 - APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

Publications OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction

END