STA Depoe Bay Fence Repair SOW.pdf

Statement of Work

USCG STA Depoe Bay Fence Repair

USCG STA Depoe Bay 240 Coast Guard Dr. Depoe Bay, OR 97341

PART 1 - GENERAL

1 - Scope Of Work

The intent of this Statement of Work (SOW) is to have the contractor replace 80 feet of picket fence and one pedestrian swing gate to match the current style and size at U.S. Coast

Guard Station Depoe Bay. The contractor will provide all labor, materials, services, equipment, and supervision onsite at U.S. Coast Guard Station Depoe Bay, 240 Coast Guard

Dr. Depoe Bay, OR 97341, to fulfill these requirements.

2 - Place of Performance

USCG STA Depoe Bay 240 Coast Guard Dr. Depoe Bay, OR 97341

Contractor Personnel

Contract Manager

• The contractor must provide a contract manager who must be responsible for the performance of the work.

• The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

• The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

Contractor employees

• The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

• Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

• The contractor must not employ any person who is an employee of the U. S.

Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast

Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

Hours of Operation – Projected Date of Completion

• The contractor must perform the tasks as required by the SOW under this contract during the following hours:

• Monday through Friday between 08:00 am and 16:00 pm unless other time is specified.

• Holidays: If applicable.

• Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request the same in writing. Submit written request to the Contracting Point of

Contact (POC) a minimum of 24 hours before the requested adjusted work schedule.

If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice

Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal

Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads.

The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

PART 2 - DEFINITIONS

General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the

Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

Technical Definitions: Not applicable to contract.

PART 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

General Information

The Government must provide the facilities, equipment, materials, and services listed here:

Government Furnished Equipment:

The following utilities are available for use at no cost by the contractor:

• 120v power supply

• Water connection

Government Furnished Material: None.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in part 3 above as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

PART 5 - SPECIFIC TASKS

The contractor shall remove remaining 80 feet of existing picket fence material at USCG

STA Depoe Bay, 240 Coast Guard Dr., Depoe Bay, OR 97341. The contractor shall install 80 feet of new picket fence and one pedestrian gates that matches the current style and size, ensuring consistency with the existing fence aesthetics and dimensions. The new fence shall be installed according to industry standards for material quality and installation procedures, ensuring durability and compliance with relevant safety and security regulations.

DETAILED TASKS

1. The contractor shall mobilize all necessary equipment and materials to project location, ensuring minimal disruption to surrounding areas.

2. Identify and source fencing materials and paint that match the existing fence in both style and size.

3. Demolish and dispose of approximately 80 feet of existing picket fence, including all damaged and missing sections, ensuring proper disposal of all debris in accordance with local regulations.

4. Conduct necessary groundwork to prepare the site for new fence construction, including removing any interferences and ensuring level ground.

5. Construct approximately 80 feet of new picket fence and one pedestrian swing gate to match the existing fence in style and size, ensuring seamless integration with existing sections.

6. Paint the new sections of fence with the identified matching color to ensure uniform appearance with existing fence.

7. Demobilize all equipment and clean up the project site, ensuring all debris and materials are properly disposed of and the site is left in a tidy condition.

OTHER

1. All work shall be performed in a workmanlike manner, meeting or exceeding OSHA

Safety and Health Standards.

2. Materials for the picket fence shall match the current style and size exactly, ensuring uniformity throughout.

3. Lumber used for the fencing shall be pressure-treated and rated for outdoor use, free from warping, knots, or defects.

4. All fasteners, including nails, screws, and brackets, shall be corrosion-resistant, suitable for outdoor conditions, and ensure that the fence is securely fastened.

5. Installation shall ensure that all fence posts are depth-set in concrete to prevent shifting, sagging, or collapse, with posts spaced uniformly according to the style of the current fence.

6. The height of the replacement fence must match the existing fence height.

7. The distance between pickets should match the existing fence specifications to maintain consistent spacing.

8. All waste materials, including old fence segments and debris, must be removed and properly disposed of from the site.

9. Care must be taken to avoid damage to surrounding landscaping and property during installation.

10. Any damaged areas of grass or landscaping due to the installation process must be restored to their original condition.

Interferences:

The contractor shall be responsible for any/all interferences that may be encountered while completing this SOW.

Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. The US Coast Guard reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including OSHA.

Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

PART 6 - TESTING AND ACCEPTANCE

Testing

The contractor shall document and certify operational functionality test.

Acceptance

Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6 "Testing" above.

PART 7 - APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

Publications

OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for

Construction

END