ST2001.451_RFQ_Document_Final.pdf

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 1

City Project No.: ST2001.451; CHN-0(246)D; ADOT No. T0243 01C

Rev. 8/7/2024

LEGAL AD DEPARTMENT

NOTICE AND REQUEST FOR QUALIFICATIONS

CONSTRUCTION MANAGEMENT SERVICES

FOR

LINDSAY ROAD IMPROVEMENTS (OCOTILLO ROAD TO HUNT HIGHWAY)

CITY PROJECT NO.: ST2001.451; CHN-0(246)D; ADOT NO. T0243 01C

The CITY OF CHANDLER invites qualified consultants to submit Statements of Qualifications (SOQ’s) to provide services for this project.

All firms must be registered on the Arizona Procurement Portal (APP) (https://app.az.gov/) vendor registration system prior to submitting an SOQ. Non-registered firms will not receive addenda notifications. Solicitation documents and addenda may be downloaded at the Arizona Procurement Portal - https://app.az.gov/. It is the contractor's sole responsibility to obtain all addenda from the Arizona Procurement Portal prior to submitting their

SOQ, and to acknowledge receipt and acceptance of the addenda in their submittal as instructed. No separate notification of addenda will be issued. The City recommends Contractors regularly check the APP for updated information.

PRE-SUBMITTAL CONFERENCE:

N/A THERE WILL BE NO PRE-SUBMITTAL CONFERENCE

SOLICITATION QUESTIONS DUE DATE:

September 10, 2025

5:00 p.m.

Arizona time

All solicitation questions must be emailed to SOQ.Questions@chandleraz.gov with the subject line of: “City Project No.: ST2001.451; CHN-0(246)D; ADOT No. T0243 01C

Lindsay Road Improvements (Ocotillo Road to Hunt Highway) RFQ”.

Questions received after the due date and time will NOT be considered.

STATEMENT OF QUALIFICATIONS (SOQ) SUBMITTAL DUE DATE:

September 25, 2025

3:00 p.m.

Arizona time

SOQ pdf must be emailed to SOQ.Submittals@chandleraz.gov. SOQ’s received after the due date and time will NOT be considered. All SOQs must be emailed as a pdf attachment. Any SOQ submitted as a link will not be considered.

Project Reference Forms (PRF) must be emailed, by the evaluator, to:

project.reference@chandleraz.gov PRF’s received after the due date and time will NOT be considered.

INTERVIEW DATE:

N/A THERE WILL BE NO INTERVIEWS

PUBLISHED DATE: August 28, 2025

September 4, 2025

Arizona Republic

AFFIDAVIT OF PUBLICATION

https://app.az.gov/ file://///ci.chandler.az.us/nf04/ap1/1%20-%20PAULA'S%20FOR%20REVIEW/CONTRACT%20TEMPLATES-Capital%20Projects/9.3%20-%20RFQs%201-16-2024/SOQ.Questions@chandleraz.gov file://///ci.chandler.az.us/nf04/ap1/1%20-%20PAULA'S%20FOR%20REVIEW/CONTRACT%20TEMPLATES-Capital%20Projects/9.3%20-%20RFQs%201-16-2024/SOQ.Submittals@chandleraz.gov mailto:project.reference@chandleraz.gov

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 2

City of Chandler, Arizona

Public Works & Utilities – Capital Projects

REQUEST FOR QUALIFICATIONS

CONSTRUCTION MANAGEMENT SERVICES FOR

Lindsay Road Improvements

(Ocotillo Road to Hunt Highway)

CITY PROJECT NO.: ST2001.451;

CHN-0(246)D; ADOT NO. T0243 01C

MAYOR

KEVIN HARTKE

CITY COUNCIL

CHRISTINE ELLIS – VICE MAYOR MATT ORLANDO

OD HARRIS ANGEL ENCINAS

JENNIFER HAWKINS JANE POSTON

CITY MANAGEMENT

ACTING CITY MANAGER JOHN POMBIER

PUBLIC WORKS & UTILITIES DIRECTOR JOHN KNUDSON, P.E.

CIP CITY ENGINEER DANIEL HASKINS, P.E.

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 3

INFORMATION AND INSTRUCTIONS TO APPLICANTS

The CITY OF CHANDLER invites qualified consultants to submit Statements of Qualifications (SOQ’s) to provide services for this project.

All firms must be registered on the Arizona Procurement Portal (APP) (https://app.az.gov/) vendor registration system prior to submitting an SOQ. Non-registered firms will not receive addenda notifications. Solicitation documents and addenda may be downloaded at the Arizona Procurement Portal - https://app.az.gov/. It is the contractor's sole responsibility to obtain all addenda from the Arizona Procurement Portal prior to submitting their SOQ, and to acknowledge receipt and acceptance of the addenda in their submittal as instructed. No separate notification of addenda will be issued. The City recommends Contractors regularly check the APP for updated information.

PRE-SUBMITTAL CONFERENCE:

N/A THERE WILL BE NO PRE-SUBMITTAL CONFERENCE

SOLICITATION QUESTIONS DUE DATE:

September 10, 2025

5:00 p.m.

Arizona time

All solicitation questions must be emailed to SOQ.Questions@chandleraz.gov with the subject line of: “City Project No.: ST2001.451; CHN-0(246)D; ADOT No. T0243

01C Lindsay Road Improvements (Ocotillo Road to Hunt Highway) RFQ”.

Questions received after the due date and time will NOT be considered.

STATEMENT OF QUALIFICATIONS (SOQ) SUBMITTAL DUE DATE:

September 25, 2025

3:00 p.m.

Arizona time

SOQ pdf must be emailed to SOQ.Submittals@chandleraz.gov. SOQ’s received after the due date and time will NOT be considered. All SOQs must be emailed as a pdf attachment. Any SOQ submitted as a link will not be considered.

Project Reference Forms (PRF) must be emailed, by the evaluator, to:

project.reference@chandleraz.gov PRF’s received after the due date and time will

NOT be considered.

INTERVIEW DATE:

N/A THERE WILL BE NO INTERVIEWS

PROJECT DESCRIPTION

This project will improve Lindsay Road from Ocotillo Road to Hunt Highway including widening to four traffic lanes, ADA upgrades, bike lanes, sidewalk, curb and gutter, street lighting, traffic signals, storm drainage, raised landscape median, wet and dry utilities, irrigation systems, site walls and other improvements. This is a federally funded project, using FHWA funds. The estimated construction cost for this project ranges from

$30 to $32 Million.

SECTION 2 – SCOPE OF WORK

Provide all Construction Management services for the project in accordance with the engineering design and City standards.

The Construction Manager may provide the following services:

• Preconstruction Assistance

• Construction Management https://app.az.gov/ https://app.az.gov/ file://///ci.chandler.az.us/nf04/ap1/1%20-%20PAULA'S%20FOR%20REVIEW/CONTRACT%20TEMPLATES-Capital%20Projects/9.3%20-%20RFQs%201-16-2024/SOQ.Questions@chandleraz.gov file://///ci.chandler.az.us/nf04/ap1/1%20-%20PAULA'S%20FOR%20REVIEW/CONTRACT%20TEMPLATES-Capital%20Projects/9.3%20-%20RFQs%201-16-2024/SOQ.Submittals@chandleraz.gov

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 4

Rev. 8/7/2024 o Lead Weekly Construction Meetings o Evaluate CPM Schedules o Review, evaluate, and respond to:

▪ RFI’s (Request for Information)

▪ Shop Drawing Submittals

▪ Field Directives

▪ Change Orders

▪ Contractor Payment Applications o Prepare RFP’s (Request for Proposals) o Provide Public Outreach

• Construction Inspection o Provide inspection and special inspections necessary for code compliance o Facilitate closing out the project

• Utility Coordination o Permitting Coordination

• Special Inspection for Traffic Signals

• Material Testing and Quality Assurance

• MOPO Coordination

• Coordination with Stakeholders

• Oversee project for Federal Highway Administration (FHWA) funding compliance

• Services may also include public outreach and coordination with city and county residents and businesses

• Review and Confirm Contractor’s Red Lines

SECTION 3 – CITY OF CHANDLER PROJECT MANAGER

The City of Chandler Public Works & Utilities Department will serve as COC Project Manager. The Consultant team will be expected to work collaboratively with the City of Chandler’s Project Manager throughout the Project.

SECTION 4 – PRE-SUBMITTAL CONFERENCE – THERE WILL BE NO PRE-SUBMITTAL CONFERENCE

SECTION 5 – STATEMENT OF QUALIFICATIONS EVALUATION CRITERIA

The Consultant will be selected through a qualifications-based selection process based on the following criteria:

A. General Information (10 points)

1. Provide a general description of the Consultant that is proposing to provide professional services. Explain the legal organization of the proposed Consultant team. Provide an organization chart showing key personnel.

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 5

Rev. 8/7/2024

Consultant: Each responding Consultant must submit qualifications for the Consultant which includes, an Engineer properly licensed in Arizona.

Each Consultant submitting qualifications must provide evidence that establishes the

Consultant and its primary team members have completed or demonstrate the capability to complete projects of similar size, scope, schedule and complexity and that proposed key personnel have sufficient experience and training to competently manage and complete the professional services for the Project.

The Consultant must describe why this particular team has been assembled for this particular Project. List proposed key Consultant personnel that will be assigned to and responsible for completion of the work on this Project and indicate their respective roles and responsibilities, as well as their availability for the full duration of the project.

2. Provide the following information:

a. List the Arizona licenses held by the Consultant and the key personnel who will be assigned to this Project. Provide the license number(s) held by the Consultant. In order to be considered for this project, the Consultant must hold the appropriate license(s) for this

Project.

b. For each proposed key Consultant personnel assigned to this Project, provide a list of other projects they are currently assigned including the percentage of time committed to each project.

c. Identify the location of the Consultant’s principal office and the home office location of key staff on this project.

d. Identify any Agreement or subcontract held by the members of the Consultant or officers of the members of the Consultant, which has been terminated within the last five years.

Identify any claims arising from an Agreement which resulted in litigation or arbitration within the last three years. Briefly describe the circumstances and the outcomes.

e. Identify if any current or previous City of Chandler Agreement in which key team personnel as presented in the SOQ, were replaced by your firm without prior written approval by the

City.

B. Experience and Qualifications of the Team (20 points)

1. Identify at least three comparable projects in which the Consultant served as the prime

Consultant. Special consideration will be given to teams that have led Consultants on similar successful projects. For each project identified, provide the following:

a. Description of the project

b. Role of the firm

c. Project’s original contracted cost and final cost

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 6

Rev. 8/7/2024

d. Project dates, including any extensions

e. Project owner

f. Reference information (two current names with telephone numbers per project)

2. List of all City of Chandler projects where the team provided design or professional services in the last five years, either completed or ongoing.

C. Experience of Key Personnel Assigned to this Project (25 points)

1. For each key person identified, list their length of time with the Consultant firm and at least two comparable projects in which they have played a primary role. If a project selected for a key person is the same as one selected for the Consultant member, provide just the project name and the role of the key person. Projects completed by key personnel while employed for other firms may be listed but must be so identified. Identify significant experience or attributes which will be applicable to and useful on this Project.

For other projects provide the following:

a. Description of project

b. Role of the person

c. Project’s original cost and final cost

d. Project dates

e. Project owner

f. Reference information (two current names with telephone numbers per project)

2. List any proposed sub-consultants, including key staff names and the experience and qualifications of these individuals or firms.

At a minimum, resumes will be required for the following key personnel team members:

Project Team:

1. Project or Construction Manager

2. Key Team Members

D. Understanding of the Project and Approach to Performing the Required Services (30 points)

1. Discuss the major issues your team has identified on this project and how you intend to address those issues, including utility coordination and adhering to the schedule agreed to during negotiations.

2. Describe your team’s project management approach and team organization during each phase of the project. Describe systems used for planning, scheduling, estimating, and managing each phase of the project. Briefly describe the team’s experience on quality control, dispute issue resolution, and management.

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 7

Rev. 8/7/2024

3. The team must demonstrate its understanding of how to actively manage the project and assist the City of Chandler by describing successful delivery strategies and lessons learned on previous similar projects will be utilized on this project to achieve best value and timely project delivery. The team must also discuss their process and procedures for integrating the City of

Chandler’s stakeholders in the various phases of the process and to ensure the stakeholder critical features are incorporated in the Project.

E. Project References (5 points)

The City requests feedback on past performance of your projects from other than City of

Chandler. Email a copy of Attachment 2 - Project Reference Form (PRF) for completion by the

Owner, or Owner’s representative, directly responsible for oversight of the project, to at least three (3) Public/Private Agencies, for which you have completed similar work.

Zero points will be awarded for projects:

• If a PRF is received after the date and time specified in this RFQ.

• If your work on the project submitted is not substantially completed.

• If your firm was not the prime Consultant for the project submitted.

• If the person requested to respond was not directly responsible for project oversight.

F. Overall Evaluation of the Consultant and its Perceived Ability to Provide the Required

Services (10 points)

Overall evaluation of the Consultant’s capability to provide the required services as determined by the selection panel members. No additional submittal response is required.

Provide additional information to demonstrate that key personnel are available for the full duration of the project, including current commitments and future commitments.

G. ATTACHMENTS

1. Attachment 1 Certification: form must be initialed and included in the SOQ. If not attached to SOQ, may cause submission to be considered “non-responsive”.

2. Attachment 3 Federal Documents: There are required federal documents that must be submitted with SOQ. Please see Attachment 3 Federal Documents Section for details, instructions, and applicable forms.

FAILURE TO INCLUDE ALL INFORMATION REQUESTED AND/OR FAILURE TO PROVIDE EVIDENCE THAT THE

APPLICANT MEETS THE MINIMUM QUALIFICATIONS LISTED HEREIN WILL CAUSE SUCH INCOMPLETE

STATEMENT OF QUALIFICATIONS TO BE REJECTED AND NOT BE EVALUATED OR CONSIDERED IN THE

SELECTION PROCESS.

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 8

SECTION 6 – INTERVIEW EVALUATION CRITERIA – THERE WILL BE NO INTERVIEWS

A selection panel will evaluate and score each SOQ according to the criteria set forth in section 5.

SECTION 7 – SUBMITTAL REQUIREMENTS

Consultants interested in this project should submit a Statement of Qualifications (SOQ). Submittal requirements are as follows:

ALL FIRMS MUST BE REGISTERED ARIZONA PROCUREMENT PORTAL VENDOR REGISTRATION

SYSTEM AT https://app.az.gov/ PRIOR TO SUBMITTING A STATEMENT OF QUALIFICATIONS.

Cover Letter: Provide a one-page cover letter including the full firm company name, address, phone number, the name and email address of your contact person for the project, and acknowledgement of all addenda.

Evaluation Criteria: Address the SOQ evaluation criteria in such a way as to follow the general evaluation criteria and include a project organizational chart.

Certification: Include a fully initialed copy of Attachment 1 with your SOQ submittals.

Submittals:

1. Proposer’s SOQ must NOT exceed 14 single-sided pages (maximum 8½” x 11”) with a minimum of 10 pt. font. Each side of a page that contains information required by this RFQ will count as part of the maximum page limit. The City will not consider nor evaluate information presented on pages that exceed the page limit. Be advised this may result in finding proposer’s SOQ as non-responsive or non-responsible. Pages that contain project photos, charts, or graphs will count as part of the maximum page limit. Information included in the SOQ, which is NOT requested in the RFQ, will also count as part of the maximum page limit. All SOQs must be emailed as a pdf attachment. Any SOQ submitted as a link will not be considered.

2. The following information will NOT count as part of the maximum page limit:

• Front and back covers, table of contents pages, and divider (tab) pages, unless these pages include information that can be evaluated by the selection panel.

• Cover letter on company letterhead, maximum one (1) page.

• Resumes that provide information specific to each key team member’s education and experience may be included in an appendix up to a maximum of two (2) pages. Resumes for key team members and subconsultants must NOT include project photos, company profiles, or general company information. Any additional company information or non-key staff information included in the appendix will count as part of the maximum page limit.

• Attachment 1 (certification).

https://app.az.gov/

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 9

Rev. 8/7/2024

• Documents required from Attachment 3 Federal Requirements/Documents including City

SOQ Proposal Certification Form, Lobby Certification Form, Verifications Statement, Forced

Labor of Ethnic Uyghurs Ban Certification Form, Bidders Proposers List Email.

3. SOQs must be submitted via email to: SOQ.Submittals@chandleraz.gov.

GROUNDS FOR DISQUALIFICATION:

Please be advised the following will be grounds for disqualification, and will be strictly enforced:

• Receipt of submittal after the specified submission date and time.

• Submittal sent to an email other than: SOQ.Submittals@chandleraz.gov.

• Violating the “Contact with City Employees” policy contained in this RFQ.

SECTION 8 – SELECTION PROCESS AND SCHEDULE

The successful Consultant will be selected through a qualifications-based selection process.

Interested Consultants must submit a Statement of Qualifications (SOQ). A Selection Panel will evaluate and score each SOQ according to the criteria set forth in Section 5 above. The City of

Chandler may conduct a due diligence review on the Consultant receiving the highest evaluation score.

The City of Chandler will enter into negotiations with the highest scoring Consultant and execute an

Agreement upon completion of negotiation of fees and Agreement terms for City Council approval.

If the City of Chandler is unsuccessful in negotiating an Agreement with the best-qualified Consultant, the City will terminate negotiations. The City of Chandler may then negotiate with the next most qualified team until an Agreement is executed, or the City of Chandler may decide to terminate the selection process. Once an Agreement is executed with the successful Consultant, the procurement is complete.

Consultants selected for award through this procurement will be notified directly by the City of

Chandler. Selection results for this procurement will be posted on the City of Chandler Public Works

& Utilities Department “Recent Awards” website:

https://www.chandleraz.gov/business/vendor-services/capital-projects

SECTION 9 – GENERAL INFORMATION

Citywide Capital Improvement Projects. Consulting and contractor services supporting the City’s

Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Public Works & Utilities Department. Design and Construction Procurement coordinates the citywide consulting and construction contracting procurement processes.

Solicitation documents and Addendums may be downloaded online by visiting the Arizona

Procurement Portal vendor registration system at https://www.chandleraz.gov/business/vendor-mailto:SOQ.Applications@chandleraz.gov mailto:SOQ.Applications@chandleraz.gov https://www.chandleraz.gov/business/vendor-services/capital-projects

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 10

Rev. 8/7/2024 services/capital-projects/request-for-qualifications. If you have questions about obtaining the RFQ or vendor registration, please contact the Purchasing Office at (480) 782-2400.

Changes to Request for Qualifications. Any changes to this Request for Qualifications will be issued by addendum. The City of Chandler will not be held responsible for any oral instructions. It is the responsibility of the registered RFQ holder to determine, prior to the submittal of the SOQ, if any addendum has been issued.

Release of Project Information. The City of Chandler will provide the release of all public information concerning the project, including selection announcements and Agreement awards.

Those desiring to release information to the public must receive prior written approval from the City of Chandler.

City Rights. The City of Chandler reserves the right to reject any or all Statements of Qualifications, to waive any informality or irregularity in any SOQs received, and to be the sole judge of the merits of the respective SOQs received.

Contact with City Employees. Beginning on the date the RFQ is issued and until the date the

Agreement is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Applicant), will refrain from any direct or indirect contact with any person (other than the designated Contract

Services Representative), including members of the evaluation panel, the City Manager, Assistant City

Manager, Department heads, the Mayor and other members of the Chandler City Council. As long as the RFQ solicitation is not discussed, Applicants may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

This policy is intended to create a level playing field for all Applicants, assure that Agreements are awarded in public, and protect the integrity of the selection process. APPLICANTS THAT VIOLATE

THIS POLICY WILL BE DISQUALIFIED.

Conflict of Interest. The City of Chandler reserves the right to disqualify any Applicant on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City of Chandler. This disqualification is at the sole discretion of the City. Any

Applicant submitting a proposal herein waives any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Chandler or any court.

Data Confidentiality. Except as specifically provided in the Agreement, the team or its subconsultants/subcontractors must not divulge data to any third party without prior written consent of the City.

Legal Worker Requirements. The City of Chandler is prohibited by A.R.S. § 41-4401 from awarding an Agreement to any team who fails, or whose subconsultants/subcontractors fail, to comply with

A.R.S. § 23-214(A). The team and each subconsultant/subcontractor must comply with all federal immigration laws and regulations related to their employees and compliance with the stated law. The

City of Chandler retains the legal right to inspect the papers of any team or

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 11

Rev. 8/7/2024 subconsultants/subcontractors employee who is awarded an Agreement to ensure that the team or subconsultant/subcontractor is complying with the law.

Lawful Presence Requirement. Pursuant to A.R.S. §§ 1-501 and 1-502, the City of Chandler is prohibited from awarding an Agreement to any natural person who cannot establish that such person is lawfully present in the United States. To establish lawful presence, a person must produce qualifying identification and sign a City-provided affidavit affirming that the identification provided is genuine.

This requirement will be imposed at the time of Agreement award. This requirement does not apply to business organizations such as corporations, partnerships or limited liability companies.

Forced Labor Of Ethnic Uyghurs Prohibited. By entering into an Agreement, Contractor certifies and agrees Contractor does not currently use and will not use for the term of this Agreement: (i) the forced labor of ethnic Uyghurs in the People's Republic of China; or (ii) any goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of China; or (iii) any contractors, subcontractors or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of China.

No Israel Boycott. By entering into this Agreement, the team certifies that they are not currently engaged in, and agrees for the duration of the Agreement to not engage in, a boycott of Israel as defined in the state statute.

Protest Policy. A protest of a proposed award must be filed WITH THE PURCHASING OFFICE within

5 calendar days of the first posting of the award recommendation. Award recommendations are posted on the Capital Projects web site or the City Clerk web site. If the due date occurs on a weekend or holiday the protest must be filed the next business day.

A protest must include:

• The name, address, and telephone number of the protester;

• The signature of the protester or its representative;

• Identification of the project and the solicitation or project number;

• A detailed statement of the legal and factual grounds of the protest including copies of relevant documents; and

• The form of relief requested.

CITY will review the protest and issue a written response.

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 12

Rev. 8/7/2024

ATTACHMENT 1

CERTIFICATION

I hereby consent and certify all statements below by initialing each box:

CERTIFICATE OF INSURABILITY

I hereby certify that as an Applicant to City of Chandler for a Professional Services Agreement, I am fully aware of insurance requirements contained in the Agreement and by the submission of this Statement of Qualifications, I hereby assure the City of Chandler that I am able to produce the insurance coverage required should I be selected to be awarded an Agreement.

Should I be awarded an Agreement by the City of Chandler, and then become unable to produce the insurance coverage specified within ten working days, I am fully aware and understand that I may not be considered for further projects by the City of Chandler.

AGREEMENT REVIEW STATEMENT

As an Applicant to City of Chandler (COC) for Professional Services, I hereby certify that I have reviewed the COC Standard Form Professional Services Agreement. The response must clearly identify if the attached Agreement is acceptable in all respects including warranty, insurance, and document ownership and retention requirements. I am aware any objections to the

Standard Form Professional Services Agreement may affect the City’s evaluation of my firm’s qualifications.

KEY PERSONNEL STATEMENT

As an Applicant to City of Chandler (COC) for Professional Services, I hereby certify that if selected as the most qualified Applicant, the Key personnel listed in Sections A and C of my

Statement of Qualifications (SOQ) will be assigned to this Project. Substitutions for Key

Personnel will only be allowed for similar or better qualified personnel and with prior approval in writing by the City.

AUTHORIZATION FOR RELEASE OF PERFORMANCE INFORMATION AND WAIVER

As an Applicant to City of Chandler (COC) for a Professional Services Agreement, I hereby consent and authorize all those companies and government entities listed in my Statement of

Qualifications and any other government entity for whom this company has performed professional services, to disclose and release to the City of Chandler, or their representatives, information, records and opinions concerning this company’s professional services performance. The purpose of this disclosure is to provide references to the City of Chandler.

I hereby waive any claim it may have against the City of Chandler or any company or entity providing information to the City of Chandler by reason of any information being disclosed or opinions provided regarding the actions or performance of this company.

This authorization for disclosure of information is effective for the duration of the Agreement.

This consent or copy of this authorization must be as valid and effective as the original.

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 13

Rev. 8/7/2024

ATTACHMENT 2

PROJECT REFERENCE FORM (PRF)

Instructions: Provide this form to the Owner or Owner representative (Evaluator) of 3 Public/Private agencies

(other than City of Chandler) directly responsible for oversight of the project for which you have completed similar work. The Evaluator must complete and email the PRF to: project.reference@chandleraz.gov. PRFs received from anyone other than the Evaluator, or received after the date/time specified, will not be considered.

RFQ for:

CONSTRUCTION MANAGEMENT SERVICES FOR

Lindsay Road Improvements (Ocotillo Road to Hunt Highway)

City Project No.: ST2001.451; CHN-0(246)D; ADOT No. T0243 01C

Name of Firm to be Evaluated:

Name of Project completed by the firm:

QUESTIONS:

1. Has the above referenced project been completed? (circle one) Yes No

2. If project is complete, enter completion date:

3. What project delivery method was utilized?

Design-Bid-

Build

Design-

Build

CM@RISK JOC

Using the scale below, how would you rate this firm’s performance on the following:

Poor Fair Good Very Good Excellent

1 2 3 4 5 6 7 8 9 10

a. How would you rate work performed by this firm on your project?

b. Was the work completed on time?

c. Was the work completed within budget?

d. What was the quality of the work performed?

e. Was staff proactive in solving problems that may have occurred on your project?

What was the extent of staff turnover? (10=low staff turnover, 1=high staff turnover)

f. Would you be willing to contract with this firm again? (10=Yes, 1=No)

TOTAL POINTS

Name of Agency or Firm Submitting Evaluation:

Name and Phone Number of Person Submitting

Evaluation:

The Evaluator must complete and email the PRF to: project.reference@chandleraz.gov with the following subject line: City Project No.: ST2001.451; CHN-0(246)D; ADOT No. T0243 01CPRF for [INSERT NAME OF

FIRM EVALUATED].

Project Name: Lindsay Road Improvements (Ocotillo Road to Hunt Highway) PAGE 14

Rev. 8/7/2024

ATTACHMENT 3

FEDERAL REQUIREMENTS / DOCUMENTS

RFQ

FEDERAL

DOCUMENTS / FORMS

FOR

PROFESSIONAL SERVICES

DBE Goal 0% – Race Neutral

FEDERAL DOCUMENTS/FORMS FROM THIS SECTION THAT MUST BE SUBMITTED WITH SOQ:

1. SOQ Certification Form

2. Lobby Certification Form

3. Verification Statement

4. Forced Labor Ethnic Uyghurs Form

5. DBE Bidders-Proposers List Email Confirmation

FEDERAL DOCUMENTS

TABLE OF CONTENTS

RFQ-Contract TofC Rev 2025-05-01

TABLE OF CONTENTS

(for Professional Services RFQ/SOQ & Contract with 0% DBE Goal -DBE Race Neutral)

1.0 Requirements of ADOT for the Consultant SOQ Submittal

2.0 City SOQ Proposal Certifications Form

3.0 Lobby Certification Form

4.0 Federal Requirements

5.0 Verifications Statement

6.0 Forced Labor of Ethnic Uyghurs Ban Certification Form

7.0 Prompt Pay Provisions

8.0 Title VI Assurance, Appendix A and E

9.0 Records Retention

10.0 Federal Immigration and Nationality Act

11.0 Buy America / Build America-Buy America Requirements

11.1 Buy America / BABA Final Rule Waiver Guide-Project Specific

11.2 Buy America / BABA Data FHWA Requirements

12.0 DBE EPrise

13.0 DBE Documents

13.1 DBE Documents Instructions / Guide

13.2 ADOT On-Line Bidders-Proposers List (see Instructions)

13.3 DBE Form 3210PS Final Payment

14.0 Payment Requests

14.1 Pay Application Request Form

14.2 Subconsultant Summary Form

15.0 Subconsultant / Subcontract Requirements

1.0

REQUIREMENTS OF ADOT

FOR THE CONSULTANT SOQ SUBMITTAL

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CONSULTANT REQUIREMENTS

FOR SOQ SUBMITTAL

This contract is a federal funded contract with Federal Highway Administration (FHWA) and must comply with all related federal requirements.

1.1 REQUIRED LICENSURE AND REGISTRATION

SOQs will be accepted from any prime Consultant prequalified through the Arizona Department of Transportation (ADOT) Engineering Consultants Section (ECS) and properly registered with the Arizona Board of Technical Registration (BTR) at the time the SOQ is submitted to the City. This contract does require a Principal or Officer of the Firm responsible for this contract that is properly registered with the BTR at the time of SOQ submittal. It is the prime Consultant’s responsibility to verify that all Subconsultants, in the SOQ submittal, have the proper Arizona licenses and registrations, and DBE certification if applicable, for the services to be performed under this contract.

1.2 PRE-QUALIFICATION

In order to submit an SOQ, the prime Consultant must have on file with ADOT ECS a current Prequalification Application/Statement. Subconsultants are not required by ADOT ECS or the City to be prequalified, but are encouraged to do so. ADOT ECS currently prequalifies firms on a bi-annual basis.

Further information regarding the prequalification process can be found at the following ADOT ECS website:

https://www.azdot.gov/business/engineering-consultants/consultant-prequalification

Obtaining prequalification does not mean the firm is under contract or entitled to receive a contract.

Obtaining prequalification means the firm has met minimum requirements to submit qualifications to be considered/evaluated for this project.

The City will review prequalification status with ADOT ECS at the time of SOQ due date. If the firm is not prequalified on the SOQ submittal date, the SOQ will be rejected.

1.3 AUDIT & ANALYSIS REQUIREMENTS

Within two (2) weeks after receiving notice of selection, the selected prime Consultant(s) and its Subconsultant(s) must submit financial documentation to ADOT Office of Audit & Analysis (A&A). If the selected prime Consultant(s) and its Subconsultant(s) have recently submitted their most current financial documents to ADOT A&A, contact ADOT A&A at (602) 712-7042 to inquire if you need to resubmit financial documents. Additionally, the selected prime Consultant(s) and its Subconsultant(s) are required to comply with ADOT Consultant Audit Guidelines.

https://azdot.gov/about/audit-and-analysis

Prime Consultants and its Subconsultants that propose on an overhead basis must have their Schedule of Indirect Costs and Financial Statements available for review by ADOT A&A within six (6) months of the completion of the Consultant’s preceding fiscal year-end (FYE). For example, a Consultant with December 31, 2013, FYE must have the required information available no later than June 30, 2014. Noncompliance with this requirement will be considered failed negotiations unless waived in writing by the State.

The items outlined above represent the information needed to begin the audit review process. Additional information and supporting documentation may be requested. Failure to comply with audit requirements within the established timeframes may be considered failed negotiations. Questions regarding ADOT’s audit requirements or related information must be directed to ADOT A&A at (602) 712-7042.

The Consultant understands that a compliant accounting system is required in accordance with Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulation (FAR) of Title 48, Code of Federal Regulations (CFR)-Part 31, applicable Cost Accounting Standards (CAS), and ADOT Advance Agreement Guideline.

http://www.azdot.gov/Inside_ADOT/audit/Index.asp

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1.4 STATE OF ARIZONA LOCAL OFFICE REQUIREMENTS

All selected prime Consultant(s) must establish a local office in the State of Arizona prior to the contract Notice to Proceed (NTP) date if a local office does not already exist.

1.5 NOT ALLOWED IN SOQ SUBITTAL

Inclusion of cost, work-hour, and plan-sheet estimates are not allowed in the SOQ.

1.6 BIDDERS-PROPOSERS LIST EMAIL VERIFICATION

See the DBE Documents section for instructions. This email verification document must be submitted with SOQ and is not included in the limited page count submittal requirements.

After contract award, a firm may request a debriefing with the City’s Project Manager.

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SOQ PROPOSAL CERTIFICATION FORM

2020-04-27 SOQ Certification Form Pg 1 of 2

CITY OF CHANDLER

SOQ PROPOSAL CERTIFICATION FORM

CONSULTANT NAME: ______________________________________________________________

PROJECT NAME

CITY PROJECT NO FEDERAL NO ADOT NO

The statements below are to ensure Consultants are aware and in agreement with Federal, State, and City of

Chandler Guidelines related to the award of this contract. Consultants shall submit the specific Certification form attached to the related SOQ advertised. Failure to sign and submit this Certification Form as specified in this

SOQ with the SOQ proposal will result in the SOQ proposal being rejected.

Submission of the SOQ by the Consultant certifies that to the best of its knowledge:

1. The Consultant and its subconsultant have not engaged in collusion with respect to the contract under consideration.

2. The Consultant, its principals and subconsultants have not been suspended or debarred from doing business with any government entity.

3. The Consultant shall have the proper Arizona licenses(s) and registration(s) for services to be performed under this SOQ and contract. Furthermore, the Consultant and Key Team Members including Subconsultants are currently licensed to provide the required services as requested in the SOQ package.

4. The Consultant’s signature on any SOQ proposal or contract constitutes an authorization to the City to ascertain the eligibility of the Consultant, its principals and subconsultants to enter into contract with the City and with any other governmental agency.

5. The Consultant’s Project Team members are employed by the Consultant on the date of submittal.

6. All information and statements written in the proposal are true and accurate and that the City reserves the right to investigate, as deemed appropriate, to verify information contained in proposals.

7. All members of the Project Team who are former City employees did not have or provide information that gives the Consultant a competitive advantage, and either (1) concluded their employment with City at least

12 months before the date of the SOQ or (2) have not made any material decisions about this project while employed by the City of Chandler.

8. Work, equating at least 51% of the contract value, shall be completed by the Consultant unless otherwise specified in the SOQ or contract.

9. No federally appropriated funds have been paid or shall be paid by or on behalf of the Consultant for the purpose of lobbying.

10. The Consultant understands that it is required to have a compliant accounting system, in accordance with

Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulation (FAR) of Title 48, Code of

Federal Regulations (CFR)-Part 31, applicable Cost Accounting Standards (CAS), and ADOT Advance

Agreement Guideline.

2020-04-27 SOQ Certification Form Pg 2 of 2

11. Due to the project having federal aid funds, the Consultant affirmatively ensures that in any subcontract entered into pursuant to this advertisement, disadvantaged business enterprises shall be afforded full and fair opportunity to submit proposals/bids in response to this invitation and shall not be discriminated again on the grounds of race, color, or national origin in consideration for an award, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation.

12. The Consultant shall utilize all Project Team members, subconsultants and DBE firms, if applicable, submitted in the SOQ and shall not add other Project Team members or subconsultants, unless the Consultant has received prior written approval from the City. Furthermore, Consultant understands that each Subconsultant must be approved through a City of Chandler approval process.

13. The Consultant shall either meet its DBE goal commitment and any other DBE commitments or make Good

Faith Efforts to meet the DBE goal commitments as stated in its SOQ proposal or Cost Proposal and shall report on a timely basis its DBE utilization as detailed in the contract.

14. If selected, the Consultant is committed to satisfactorily carry out the Consultant’s commitments as detailed in the contract and its SOQ proposal.

I hereby certify that I have read and agree to adhere to the fourteen (14) statements above and/or that the statements are true to the best of my knowledge as a condition of award of this contract. This form must be signed by a Principal of the Consultant.

Name (Print): ____________________________________________ Title: _______________________________

Name (Signature):

_____________________________________________ Date: _______________________________

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LOBBY CERTIFICATION FORM

DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB

Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046

(See reverse for public burden disclosure.)

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:

a. contract a. bid/offer/application a. initial filing

b. grant b. initial award b. material change

c. cooperative agreement c. post-award For Material Change Only:

d. loan year _________ quarter _________

e. loan guarantee date of last report ______________

f. loan insurance

4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name and Address of Prime:

Tier ______, if known :

Congressional District, if known : Congressional District, if known :

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable: _____________

8. Federal Action Number, if known : 9. Award Amount, if known :

10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if ( if individual, last name, first name, MI): different from No. 10a )

(last name, first name, MI ):

11. Signature:

Print Name:

Title:

Telephone No.: _______________________

Authorized for Local Reproduction

Standard Form LLL (Rev. 7-97)

Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be available for public inspection.

required disclosure shall be subject to a not more than $100,000 for each such failure.

Prime Subawardee

Federal Use Only:

Date:

who fails to file the Any person $10,000 and than civil penalty of not less

INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employeeof any agency, a Member of Congress, an officer or employeeof Congress, or an employeeof a Member of Congress in connectionwith a coveredFederalaction. Completeall items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriateclassification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

4. Enter the full name, address, city, State and zip code of the reporting entity. Include CongressionalDistrict, if known. Check the appropriateclassification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee,e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationallevel below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance

(CFDA) number for grants, cooperative agreements, loans, and loan commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number;

Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.

(b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).

11. The certifying official shall sign and date the form, print his/her name, title, and telephone number.

According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503.

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FEDERAL REQUIREMENTS

Rev 2025-05-16 Page 1 of 2

PROFESSIONAL SERVICES FEDERAL REQUIREMENTS ACKNOWLEDGEMENT

Federal Funded RFQ / Contract - Professional Services

1. CA Agency Requirements

a. The City of Chandler has strict federal requirements to maintain the federal funds.

b. Reoccurring Federal Requirement Discrepancies without correction may result in contract termination.

2. UTracs Registration

a. All Consultants and Subconsultants working on a federal funded project must be registered on the

UTracs.azdot.gov website / database which includes a 5-digit registration number. This will be verified.

3. Federal Contract SAM Requirements To Work on a Federal Funded Contract (for Consultants and Subconsultants)

a. Cannot have unresolved federal tax liens.

b. Cannot have been debarred from a federal contract in the last three years.

c. Must use E-Verify for employment.

d. Must have and maintain current ROC license ** if business type requires ROC license in Arizona.

4. Title VI

a. Must adhere to Title VI Compliance - related topics: Race, Color, sex, national origin, age, or disability.

b. During Contract, citizen complaints related to Title VI must be handed over to the City of Chandler Federal

Compliance.

5. Buy America AND Build America-Buy America

a. Requirements apply to this contract/project. Please see the Buy America section.

6. Prompt Pay & Payment Reporting in DOORs

a. All Consultants and Subconsultants for this contract must be registered in ADOT DOORs and have a current up to date profile.

b. Monthly reporting of payment made/received is a requirement for Consultants and Subconsultants.

c. Payments from Prime to Subconsultant must be made within seven (7) days from receiving payment from the

City. Subconsultant’s payments to lower tiers must be made within seven (7) days of receipt of payment to Prime.

d. There are penalties for non-reporting and / or non-payment.

7. Subconsultants

a. Subconsultants must be approved by the City PRIOR to any work being performed by Subconsultant.

b. City will provide required forms and federal documents that must be included in subcontracts.

8. Documentation Requirements

a. All documents, emails, reports, invoices, back up documents to pay applications MUST have the Project Name and Project Numbers (City,…