Published_R&D_HPC_Industry_Day_10-31-17_-_FINAL.pdf

N A T I O N A L O C E A N I C A N D A T M O S P H E R I C A D M I N I S T R A T I O N

High Performance Computing and Communications (HPCC) Program

Research and Development High Performance Computing System (R&D HPCS)

Systems Integration Support Services Solicitation Industry Day

October 31, 2017

Introduction/ Administrative Remarks McKenzy Hunter HPCC Branch Chief/Contracting Officer

Administrative Information

• Restrooms – Located outside in the deli shop next to Building 4

• Cell Phones – Please turn off, or turn to silent mode

• Industry Day & Procurement – Part of the Pre-Solicitation process:

o A Final Request for Proposal (RFP) has not yet been issued; an updated Draft RFP was released on www.fbo.gov for industry review on 25 October 2017 o All technical and acquisition-related information discussed today is subject to change o Any conflict between information provided today and future Government correspondence shall be resolved in favor of the Final RFP

• Asking Questions – Use the index cards provided for submitting questions.

Questions submitted prior to today’s event will be addressed to the maximum extent practicable. Oral questions will be answered following response to written questions

• Access to Questions/Answers – All questions and answers provided today will be posted to www.fbo.gov as part of the Final RFP Q&A Responses. See Section L.8.2 of RFP for details

• Other Items – An Attendees List and electronic copy of the presentation will be posted to www.fbo.gov shortly after today’s event http://www.fbo.gov/

Agenda

10:00 AM Introduction/Administrative Remarks

10:10 AM Opening Acquisition Remarks from NOAA Leadership

10:20 AM NOAA High Performance Computing Overview from NOAA Leadership

10:30 AM High Performance Computing Program Overview

11:00 AM Solicitation Overview

11:30 AM Break / Networking Session (~30 Minutes)

12:00 PM Question and Answers Session

01:00 PM Closing Remarks

01:15 PM Adjourn 4

Jeffrey S. Thomas Acting Director

Acquisition and Grants Office (AGO)

Research and Development High Performance Computing System (R&D HPCS)

Opening Acquisition Remarks Jeffrey S. Thomas NOAA AGO Director (Acting)

Industry Engagement

● HPC underpins NOAA’s ability to forecast the weather, research weather and climate, and understand ecosystems and coastal issues

● Success not possible without industry partnership

● Robust industry engagement appreciated

Zachary Goldstein NOAA Chief Information Officer (CIO) NOAA Director of High Performance

Computing and Communications (HPCC) Research and Development High Performance Computing

System (R&D HPCS)

NOAA HPC Overview Zachary Goldstein

NOAA CIO

NOAA’s Mission

To understand and predict changes in Earth’s environment and conserve and manage coastal and marine resources to meet our nation’s economic, social, and environmental needs

Presenter Presentation Notes NOAA’s Science, Service and Stewardship mission is very broad – from the surface of the sun to the bottom of the ocean floor.

Public counts on us to deliver relevant and accurate information in a timely manner.

IT is critical to, and integrated with virtually all aspects of NOAA’s activities.

NOAA Is Vital to American Economy

A third of the GDP ($4 trillion) is reliant on accurate weather and climate information.

Example of NOAA’s role:

NOAA provides weather, water, and climate forecasts and warnings for the private and public sectors.

Annually, NOAA provides 76 billion observations, 1.5 million forecasts, and 50,000 warnings.

-NOAA provides economic benefits of $240 million per year in mitigating flood losses -NOAA’s aviation forecasts reduce aviation delays and save the industry $580 million per year.

NOAA’s improved hurricane forecasts save taxpayers $640,000 per non-evacuated mile

NOAA’s role:

NOAA has improved wind speed estimates by 15 percent since 2004 and reduced track forecast error by 50 percent since 1990

NOAA Saves Lives

On average, hurricanes account for 20 deaths per year and $5.1 billion in damage.

Presenter Presentation Notes

Minutes

Days/Hours

Weeks

Seasons

Years

T ra ns po rt at io n

Fo re ca st

L ea d T im e

Warnings & Alert

Coordination

Watches

Forecasts

Threats Assessments

Guidance

Outlook

Pr ot ec tio n of

L ife

Pr op er ty

Sp ac e

O pe ra tio n

R ec re at io n

E co sy st em

St at e/ L oc al

Pl an ni ng

E nv ir on m en t

Fl oo d M iti ga tio n

N av ig at io n

A gr ic ul tu re

R es er vo ir

C on tr ol

E ne rg y

C om m ce

Benefits

H yd ro po w e r

Fi re

W ea th

H ea lth

Continuum of Products

Decades Centuries

Reports

Presenter Presentation Notes NOAA has a wide continuum of products which spans from minutes (in problems like weather forecasting) to centuries (like climate research)

Frank Indiviglio Acting Deputy Director of High Performance Computing and

Communications (HPCC) Research and Development High Performance Computing

System (R&D HPCS)

HPC Program Overview Frank Indiviglio Deputy Director of NOAA HPCC (Acting)

HPC Management Personnel

HPC Team

● Leslie Hart, Forrest Hobbs, Emily Larkin, Eric Schnepp, Bernie

Siebers, Frank Indiviglio

Acquisition Management Personnel:

● Acting Program Manager - Mr. Frank Indiviglio

● Branch Chief/Contracting Officer - Mr. McKenzy Hunter

● Contracting Officer/Contract Specialist - Ms. Claudia S. Womble

● Contract Specialist - Mr. Berchan Torrejon

● Contracting Officer’s Representative (COR) - Dr. Bernie Siebers

● Alternate Contracting Officer’s Representative (COR) - Mr. Frank Indiviglio

High Performance Computing Locations

Research and Development (R&D) HPC Systems

Operational HPC Systems

Boulder, CO Development HPC

• nJet (421 Tflops)

• xJet (720 Tflops)

Fairmont, WV Development HPC

• Theia (3,000 Tflops)

• Zeus (383 Tflops)

Oak Ridge, TN Research HPC

• Gaea (4,000 Tflops)

Princeton, NJ Climate Post-Processing & Analysis

Reston, VA

• Tide (830 Tflops)

• Luna (2,060 Tflops)

Orlando, FL

• Gyre (830 Tflops)

• Surge (2,060 Tflops)

R&D Supercomputing N-Wave Network

What is N-Wave?

• NOAA high bandwidth, low latency network connecting scientists to HPC

• Built using multiplexed fiber-optic links supplied by national Research and

Education network community including Internet2 and university run regional network consortiums

Presenter Presentation Notes With the massive increase in computing and the shift to remote computing having a robust research network was key to our implementation Over the past year we have averaged over 1 PB of traffic across our network and in January of 2013 we moved 2.2PB of data with multiple peak days over 121TB per day

Branch Chief/Contracting Officer

Strategic Sourcing Acquisition Division (SSAD) Acquisition and Grants Office (AGO)

Research and Development High Performance Computing System (R&D HPCS)

Solicitation Overview

❑ Single-Award, Indefinite-Delivery-Indefinite-Quantity (IDIQ) contract is anticipated:

❑ Allows for Firm-Fixed Price (FFP), Time-and-Materials (T&M) Cost-

Reimbursable (CR), and Cost-Plus-Fixed-Fee (CPFF) task orders

❑ Full and Open competition conducted under FAR 15 procedures ❑ Best Value: Trade-Off Approach will be utilized

❑ Nine (9) Year Base Ordering Period, and a One (1) Year Optional Ordering Period for Transition Support

❑ Total estimated ceiling value = $553 Million

❑ NAIC Code: 541512, “Computer Systems Design Services,” Size

Standard = $27.5 Million

R&D HPCS Systems Integration Services Solicitation Overview

Solicitation Review - Teaming, etc.

❑ Teaming Arrangements o Not required to submit an offer o No requirement for exclusive teaming arrangements o Shall be described based on the evaluation criteria requirements

❑ Joint Ventures o Allowed as per Section L.9.3.1.6

❑ Niche Firms o Evaluated equally with all other offerors in accordance with the criteria in Section M

R&D HPC RFP Conformance

❑SF-33 signed ❑Acknowledgement of all Amendments ❑Completed Section K, “Certifications and

Representations” ❑Current registration in SAMS, System Acquisition

Management System ❑Determination of Financial Responsibility ❑Approved accounting system - See Section L.9.3.1.3 ❑Approved purchasing system - Offeror may submit package for review as per Section L.9.3.1.3

❑Organizational Conflict of Interest Mitigation Plan ❑Adherence to all Proposal Format Instructions

Proposal Evaluation Summary

❑ Evaluation Factors:

o Factor 1: Technical Approach (Non-Price) o Factor 2: Management Approach (Non-Price) o Factor 3: Technical Solution (Non-Price) o Factor 4: Past Performance (Non-Price) o Factor 5: Price

❑ Best Value Approach:

o Trade-Off Analysis to be used o Factors 1 - 4 are in descending order of importance o Non-Price Factors, when combined, are significantly more important than Factor 5: Price

Factor 1: Technical Approach

❑ Corporate Experience o Breadth and depth of experience relative to Section C requirements (e.g. system size, configuration, etc.)

o Types of systems supported, accomplishments, etc.

❑ Technical Resources and Capabilities o Technical qualifications o Methodology for designing and delivering HPC

❑ Proposed System Enhancements o Showcase knowledge of current and future technology trends

❑ Lead System Architect Qualifications o Integral component - show qualifications for the role

Factor 2: Management Approach

❑ Organizational Structure o Management structure in place for supporting contract

❑ Task Order Management o Capability to manage multiple task orders - varying complexity o Address geographic diversity of task order requirements

❑ Resources o Recruit, train, and retain qualified staff o Key Personnel - Program Manager and Contract Manager

❑ Project Oversight o Quality assurance, methods of subcontractor selection and management

❑ Transition-In Plan o Approach to minimizing delays and negative performance impacts during transition

Factor 3: Technical Solution

❑ Proposal Deliverables:

o Proposal Summary o Performance Work Statement (PWS) o Acceptance Test Plan (ATP) o Project Plan o Labor Mix, Labor Hours o Work Breakdown Structure (WBS) o Bill of Materials (BOM)

❑ Key Considerations:

o Program Management Services - 6 months of support for Base

IDIQ contract requirements o System Delivery and Install - Address all minimum requirements in Attachment J-4 - Statement of Objectives o Evaluation - Is the solution feasible? Does it reflect an understanding of the requirements in Attachment J-4?

Factor 4: Past Performance

❑ Shall Assess Likelihood of Successful Performance:

o Recency, relevancy, and quality of performance record o May use information from other sources: (e.g. the Past

Performance Information Retrieval System, etc.)

❑ General Submission Guidelines:

o Up to 8 examples (at least 3 as a Prime) o Use Attachment J-7 - Past Performance Questionnaire for submitting the following:

Contract description and performance narrative Past Performance questionnaire submittals from references (Offeror’s responsibility to provide) o Joint Ventures shall submit past performance for the Joint

Venture entity

Factor 5: Price

❑ General Guidelines on Price Evaluation:

o Price Analysis - To be conducted in accordance with FAR 15.305(a)(1) o Cost Components (e.g. indirect rates, subcontractor prices, etc.) - To be reviewed only as required to validate basis for pricing

• NO Cost Analysis, Cost Realism, or Price Realism to be conducted o Supporting Documentation - Offerors shall provide the following:

• Forward Pricing Rate Agreements (FPRAs) or Forward Pricing

Rate Recommendations (FPRRs) to support Indirect Rates

• Subcontractor quotes and documentation providing rationale for pricing o Total Evaluated Price - Based on SAMPLE TASK ORDER PRICE PROPOSAL

❑ Changes to be Addressed in Final RFP:

o Labor - Offerors MAY price labor based on contract year it is expected to occur

(i.e. Year 1 and 2 labor rates, etc.)

o Profit - Profit CAN be applied to Sample Task Order subcontracted items o CLIN Structure - Attachment J-5 - Sample Task Order Pricing Structure shall be updated to better align with Attachment J-4 minimum requirements sections

Factor 5: Price (cont.)

❑ Section I: Base IDIQ Pricing - Evaluation Details:

o Ceiling hourly rates should reflect the highest proposed rate for each level within each labor category - Use Attachment J-1 - Cost/Price Template for Ceiling Rates o Highest cost location o Ceiling hourly rates shall be fully burdened - 12 years of service vice 10 years o Evaluated for reasonableness o NOTE: Concerns with reasonableness of proposed ceiling rates may result in ineligibility for contract award

Factor 5: Price (cont.)

❑ Section II: Sample Task Order Pricing - Evaluation Details:

o Firm-Fixed Pricing (FFP) for Labor and Materials

Labor - Use rates no greater than those proposed in Attachment J-1

Materials - Apply Indirect Rates and Profit as appropriate o Cost-Reimbursable (CR) Pricing for Shipping, Travel, and Other Direct Costs (ODCs)

No Indirect Rates or Profit applied Use NTE amounts listed in Attachment J-5 o Price Evaluation

Price Analysis conducted on unit and extended prices at the CLIN level, as well as the sum of all proposed CLIN prices

VOLUME I ADMINISTRATIVE

DOCUMENTATION

-Executive Summary – 3 pages -All Other Sections – No Page Limit

VOLUME II

TECHNICAL APPROACH

MANAGEMENT APPROACH

-Sections I and II - 100 Pages

VOLUME II

(cont.)

TECHNICAL SOLUTION -Section III - 50 Pages (PWS) -Proposal Summary - 2 Pages -Acceptance Test Plan (ATP) - 10 Pages -Project Plan – 12 Pages -Work Breakdown Structure - No Page Limit

VOLUME III PAST PERFORMANCE Section I: Description – 2 page Section II: 2 page Limit Per Reference Section III: No Page Limit

VOLUME IV PRICE No Page Limit

Proposal Page Limitations

Note: Award schedule is dependent on number of proposals received

Action Item Completion Date

HPCC R&D Final Solicitation Release ~November 1, 2017

Proposals Due December 18, 2017

Award without Discussions April 24, 2018

Award with Discussions July 17, 2018

R&D HPCS RFP Milestone Schedule

Solicitation Overview Summary

❑NOAA seeks to continue its partnership with Industry to better align its R&D HPC infrastructure with the latest available technology and best practices

❑The anticipated contract award shall provide continued systems integration support services to operate, maintain, and enhance NOAA’s R&D HPCS infrastructure

❑This requirement supports NOAA in becoming the environmental intelligence capability of our Nation

Thank You!

Please submit index cards with your questions and comments to the designated Government representatives at the break.

Closing Remarks

Closing Remarks

❑RFP Questions Received Thus Far

– Will review questions and incorporate any necessary changes in Final RFP release

– Final RFP release anticipated NLT COB Nov 6th

❑SuperComputing 2017 (SC17)

– Limited HPCC Program engagement with systems integrators

– CSRA support under current contract and SC17

– Market Research for WCOSS follow-on contract

❑Proposal Submission Schedule

– Industry issues related to holiday submissions

McKenzy Hunter HPCC Branch Chief/Contracting Officer

Jeffrey S. Thomas NOAA AGO Director (Acting)

Zachary Goldstein

NOAA CIO

Frank Indiviglio Deputy Director of NOAA HPCC (Acting)

McKenzy Hunter HPCC Branch Chief/Contracting Officer

McKenzy Hunter

Closing Remarks