St. Joseph County Building Glazing Improvements.pdf

2211 E Jefferson Blvd, South Bend, IN 46615 -2692 OFFICE 574.236.4400 ONLINE WWW.DLZ.COM

PROJECT MANUAL

Volume 1 of 1 Divisions 00, 01, 08

Glazing Improvements St. Joseph County Building South Bend, Indiana

Owner:

St. Joseph County, Indiana Board of Commissioners 227 West Jefferson Blvd South Bend, Indiana 46601

Architect/Engineer:

DLZ Indiana, LLC 2211 East Jefferson Blvd South Bend, Indiana 46615

August 25, 2026

DLZ Project No.: 2361-4009-92

South Bend, Indiana 2361-4009-92

SIGN PAGE - 1

PROJECT:

South Bend, Indiana

OWNER:

St. Joesph County, Indiana Board of Commissioners 227 West Jefferson Blvd.

South Bend, Indiana 46601

ARCHITECT/ENGINEER:

DLZ INDIANA, LLC

2211 East Jefferson Blvd.

South Bend, Indiana 46615

Stephen P. Kromkowski, AIA

Professional Architect State of Indiana AR 19400121

SIGN PAGE - 2

THIS PAGE INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS TOC - 1

PROJECT MANUAL

TABLE OF CONTENTS

FOR

Glazing Improvements St. Joseph County Building

South Bend, Indiana

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 11 13 NOTICE OF RECEIVING BIDS

00 21 13 INSTRUCTIONS TO BIDDERS

00 22 13 SUPPLEMENTAL INSTRUCTIONS TO BIDDERS

00 41 13 PROJECT BID FORM

EXHIBIT 00 41 13A_FORM 96

00 52 13 AGREEMENT FORM

EXHIBIT 00 52 13A_OWNER-CONTRACTOR AGREEMENT

EXHIBIT 00 52 13B_INSURANCE AND BONDS

00 61 13 BONDS

EXHIBIT 00 61 13A_BID BOND

EXHIBIT 00 61 13B_PAYMENT BOND

EXHIBIT 00 61 13C_PERFORMANE BOND

00 62 16 CERTIFICATION OF INSURANCE

EXHIBIT 00 62 16A_SAMPLE OF CERTIFICATE OF INSURANCE

00 72 13 GENERAL CONDITIONS

EXHIBIT 00 72 13A_GENERAL CONDITION OF THE CONTRACT FOR

CONSTRUCTION

DIVISION 01- GENERAL REQUIREMENTS

01 10 00 SUMMARY OF WORK

01 21 00 ALLOWANCES

01 23 00 ALTERNATES

01 25 00 SUBSTITUTION PROCEDURES

EXHIBIT 01 25 00A_CONTRACTOR’S SUBSTITUTION REQUEST FORM

EXHIBIT 01 25 00B_ARCHITECT’S RESPONSE TO CONTRACTOR’S

SUBSTITUTION REQUEST FORM

01 26 00 CONTRACT MODIFICATION PROCEDURES

EXHIBIT 01 26 00A1_PROPOSAL WORKSHEET SUMMARY DETAIL

EXHIBIT 01 26 00A2_PROPOSAL WORKSHEET DETAIL

01 26 13 REQUESTS FOR INTERPRETATION

EXHIBIT 01 26 13A_REQUEST FOR INTERPRETATION FORM

01 29 00 PAYMENT PROCEDURES

EXHIBIT 01 29 00A_AIA DOCUMENT G702 (APPLICATION AND CERTIFICATE

FOR PAYMENT)

EXHIBIT 01 29 00AA_AIA DOCUMENT G703 (CONTINUATION SHEET)

EXHIBIT 01 29 00B_SUBCONTRACTOR WAIVER

EXHIBIT 01 29 00C_AIA DOCUMENT G707 (CONSENT OF SURETY TO FINAL

TABLE OF CONTENTS TOC - 2

PAYMENT)

EXHIBIT 01 29 00D_ AIA DOCUMENT G707A (CONSENT OF SURETY TO

REDUCTION IN OR PARTIAL RELEASE OF RETAINAGE)

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 31 19 PROJECT MEETINGS

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

EXHIBIT 01 33 00A: SUBCONTRACTORS AND MANUFACTURERS LIST

EXHIBIT 01 33 00B: CADD INFORMATION REQUEST

EXHIBIT 01 33 00C: REQUEST FOR ELECTRONIC FILES

EXHIBIT 01 33 00D: SUBMITTAL LOG

01 33 26 QUALITY CONTROL

01 35 29 HEALTH AND SAFETY

01 40 00 QUALITY REQUIREMENTS

01 41 00 REGULATORY REQUIREMENTS

01 42 00 REFERENCES

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 73 00 EXECUTION

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 77 00 CLOSEOUT PROCEDURES

EXHIBIT 01 77 00A: AIA DOCUMENT G704 (CERTIFICATE OF SUBSTANTIAL

COMPLETION)

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 36 WARRANTIES

01 78 39 PROJECT RECORD DOCUMENTS

DIVISION 08 - OPENINGS

08 80 00 GLAZING

08 84 00 PLASTIC GLAZING

08 87 00 GLAZING SURFACE FILMS

END OF TABLE OF CONTENTS

INDEX 00 00 00 - 1

DIVISION 00 - BIDDING REQUIREMENTS

00 11 13 NOTICE OF RECEIVING BIDS

00 21 13 INSTRUCTIONS TO BIDDERS

00 22 13 SUPPLEMENTAL INSTRUCTIONS TO BIDDERS

00 41 13 PROJECT BID FORM

EXHIBIT 00 41 13A_FORM 96

00 52 13 AGREEMENT FORM

EXHIBIT 00 52 13A_OWNER-CONTRACTOR AGREEMENT

EXHIBIT 00 52 13B_INSURANCE AND BONDS

00 61 13 BONDS

EXHIBIT 00 61 13A_BID BOND

EXHIBIT 00 61 13B_PAYMENT BOND

EXHIBIT 00 61 13C_PERFORMANE BOND

00 62 16 CERTIFICATION OF INSURANCE

EXHIBIT 00 62 16A_SAMPLE OF CERTIFICATE OF INSURANCE

00 72 13 GENERAL CONDITIONS

EXHIBIT 00 72 13A_GENERAL CONDITION OF THE CONTRACT FOR

CONSTRUCTION

INDEX 00 00 00 - 2

NOTICE OF RECEIVING BIDS 00 11 13 - 1

SECTION 00 11 13 – NOTICE OF RECEIVING BIDS

Notice is hereby given that sealed Bids will be received:

BY THE OWNER: St. Joseph County, Indiana Board of Commissioners

FOR: Glazing Improvements

South Bend, Indiana

AT: St. Joseph County Commissioners’ Office County-City Building, 7th Floor 227 West Jefferson Boulevard South Bend, Indiana 46601

UNTIL: Tuesday, September 15, 2026, at 11:00 AM local time, Bid Proposals received after that time will be returned unopened.

BID OPENING: Sealed Bids will thereafter be publicly opened and read aloud on, September 8, 2026, at 11:00 am during the St. Joseph County Board of Commissioners Meeting held in the St. Joseph County Board of Commissioners Conference Room, 7th Floor.

WORK SUMMARY: This Project includes: the removal and disposal of all existing single-pane storm glazing, tapes and stops and cleaning of the existing head, jambs and sills of curtainwall framing; replacement of existing damaged exterior curtainwall glazing in selected areas with wet sealing on exterior and interior sides; removal of interior rubber/vinyl perimeter gasketing on curtainwall system and wet sealing of former gasket locations for fully sealed system; repair or replace damaged or missing jamb stops to match adjacent conditions; applying glazing film to interior face of original curtainwall glazing panels.

An Alternative Bid No. 1 is requested to reinstall existing storm glazing panels with new double-sided glazing tape; include replacement of all damaged or incorrect sized storm panels.

This project is being performed pursuant to the Indiana Public Works Statute, Ind. Code § 36-1-12 et seq.

Responsible Bidders may obtain a set of and/or sets of the Contract Documents, Special Provisions, and/or Plans, if applicable, for this Project at http://www.sjcindiana.com/Bids.aspx.

https://urldefense.com/v3/__http:/www.sjcindiana.com/Bids.aspx__;!!Fctbqw!zMh0IM2Ll8gIQjSjl4wxo-uPzmWGUj8KndXExpHGlXprvTUwJD_-Ly4RL0gfLkWBxsyMl-d33z-4-Xb5u5tm$

NOTICE OF RECEIVING BIDS 00 11 13 - 2

Construction Documents, Project Manual and Drawings are available online or a hardcopy is available for viewing by prospective Bidders at the following locations.

OFFICE OF THE ARCHITECT: OWNER REPRESENTATIVE:

DLZ Indiana, LLC St. Joseph County – Board of Commissioners 2211 East Jefferson Boulevard Room 722, County-City Building, South Bend, Indiana 46615 227 W. Jefferson Blvd

South Bend, Indiana, 46601

A non-mandatory pre-bid conference will be held on September 3, 2026 at 10:00 am at the office of St.

Joesph County Board of Commissioners, Room 722, County-City Building 227 West Jefferson Blvd. South Bend Indiana 46601. Bidders may visit each site at their convenience during normal business hours.

Bids shall be properly and completely executed on the Bid Form provided and accompanied by a non-collusion affidavit, Form 96 of the State Board of Accounts, financial statement, bid bond or certified check, each for a value of not less than ten percent (10%) of the Bidder’s total bid amount. The guarantee shall be made out to: St. Joseph County, Indiana.

The successful Bidder will be required to furnish Contract Performance and Payment Bonds for 100% of their contract amount prior to execution of contracts. Bonds shall be maintained in accordance with IC 36-1-12-13.1 and 36-1-12-14. Bonds shall be in full force and effect for a period of at least 12 months after the date of Final Completion of the Contract.

Each Bid shall be submitted with one original and two duplicate documents in a sealed envelope clearly marked:

BID ENCLOSED

Glazing Improvements

St. Joseph County Building South Bend, Indiana

Pursuant to Indiana Code 22-5-1.7-11, the successful Contractor entering into a contract with St. Joseph County is required to enroll in and verify the work eligibility status of all its newly hired employees through the E-Verify program. Pursuant to Indiana Code 5-22-16.5 St. Joseph County may not contract with a person who is engaged in investment activities in Iran.

St. Joseph County reserves the right to reject any and all bids or parts thereof, waive all informalities or irregularities in bidding and to resolicit bids.

Carl H. Baxmeyer, President St. Joseph County, Indiana Board of Commissioners

Advertisement: 08.27/28.26, 09.03/04.26

END OF SECTION 00 11 13

INSTRUCTIONS TO BIDDERS 00 21 13 - 1

SECTION 00 21 13 - INSTRUCTIONS TO BIDDERS

1.1 IDENTIFICATION

As used in these specifications the words Owner, Architect/Engineer, Contractor, and Project shall mean the following:

OWNER: St. Joseph County, Indiana Board of Commissioners 227 W Jefferson Blvd South Bend, Indiana 46601

ARCHITECT/ENGINEER: DLZ Indiana, LLC 2211 East Jefferson Boulevard South Bend, Indiana 46615

PROJECT: Glazing Improvements St. Joseph County Building South Bend, Indiana

1.2 DEFINITIONS AND COMMUNICATIONS

A. All definitions set forth in the General Conditions of the Contract for Construction, AIA Document A201, 2017 Electronic Edition, are applicable to these Instructions to Bidders.

Refer to Section 00 72 13A.

B. All communications for the administration of the contract shall be as set forth in the General Conditions and, in general, shall be through the Architect/Engineer.

C. The terms “Architect”, “Engineer” and “Architect/Engineer” are used interchangeably.

1.3 INVITATION DOCUMENTS

A. The bidding documents are the bidding and contract requirements, the specifications, the drawings, and any addenda issued prior to receipt of bids.

B. Documents are on file and may be examined or obtained for bidding purposes as stated in the Advertisement for Bids.

C. Documents used for bidding purposes shall remain the property of the Owner and shall be returned to the Architect/Engineer.

INSTRUCTIONS TO BIDDERS 00 21 13 - 2

1.4 QUESTIONS DURING BIDDING

A. All questions that arise during the preparation of the documents shall be issued in writing to DLZ Indiana, LLC. Send question via electronic mail to:

1. Stephen Kromkowski, skromkowski@dlz.com

B. Verbal discussion, interpretation and direction during the bid period will not constitute a change in bid documents.

C. Only items identified within issued Addenda will constitute a change in the bid documents.

1.5 ADDENDA DURING BIDDING

A. The Architect/Engineer will issue written Addenda which will be available on and/or Plans, if applicable, for this Project at http://www.sjcindiana.com/Bids.aspx.

1. Bidders are responsible for confirming receipt of all issued Addenda prior to submitting bid proposal.

B. All addenda issued prior to the time and date set for termination of bidding shall become a part of the bidding documents and bidders shall list by number and date on the form of proposal, all addenda which have been received prior to submittal of their bid. The lump sum proposal amount shall include all work described by all such addenda. It shall be the bidder's responsibility to determine that they have received all addenda, since no extra costs will be allowed by failure of the bidder to do so.

C. Contractors must submit written requests for information and clarifications to the Architect/Engineer no later than ten (10) calendar days prior to Bid Date. All information, clarifications and interpretations will be made by a written addendum.

D. No oral, telephonic, or email instructions or information shall be binding on the Owner, Architect/Engineer, or Bidder unless confirmed by an Addendum.

1.6 SUBSTITUTIONS AND APPROVALS DURING BIDDING

A. The Bidders are responsible for submitting products or materials that are not named or listed in the specifications as approved substitute items.

B. Related requirements described elsewhere: Section 01 25 00 “Substitution Procedures”.

C. Substitution Requests shall be submitted no later than fourteen (14) days prior to the Bid Date.

mailto:skromkowski@dlz.com https://urldefense.com/v3/__http:/www.sjcindiana.com/Bids.aspx__;!!Fctbqw!zMh0IM2Ll8gIQjSjl4wxo-uPzmWGUj8KndXExpHGlXprvTUwJD_-Ly4RL0gfLkWBxsyMl-d33z-4-Xb5u5tm$

INSTRUCTIONS TO BIDDERS 00 21 13 - 3

D. Substitution Requests shall be submitted with the Contractor’s Substitution Request Form filled out in its entirety.

E. Document each request with complete data substantiating compliance of proposed substitution with contract Documents, including detailed comparison data with basis-of-design products.

F. Specific comparison data is required attesting to the proposed product equivalence. Burden of proof is on the proposer.

G. Incomplete submittals will not be accepted or reviewed.

H. The Architect/Engineer will notify Bidder in the form of an Addendum of decision to accept request. If item is not approved by Addendum, the item is not acceptable.

I. Substitution requests will not be reviewed after the Bid Date.

1.7 BIDDER’S REPRESENTATION

A. The Bidder has carefully examined the documents and is informed of the limitations and conditions of the summary of work as presented in Section 01 10 00 “Summary of Work” and shall include in their bid a sum to cover the cost of such items. The Bidder shall report to the Architect/Engineer, any errors, inconsistencies, or ambiguities discovered.

B. The Bidder has carefully examined all documents, including documents outside specific trade of work and acknowledges coordination of specific work to create a complete functional system.

C. The Bidder shall visit the site of the Work and thoroughly inform themself as to the actual conditions and requirements of the Work, including risks, means of access, restrictions, regulations, labor and materials required, and all other conditions and factors, local and otherwise, which affect the prosecution and completion of the Work and the cost thereof, including the availability and cost of labor, availability of material, and available facilities for transportation, and handling and storage of materials and equipment. It must be understood and agreed that all such factors have been properly investigated and considered in the preparation of the Bid submitted, as there will be no subsequent financial adjustment to the Contract awarded hereunder, which is based on the lack of such prior information or its effect on the cost of the Work.

D. The Bidder shall also thoroughly examine and be familiar with the Project and by such other means as they prefer to determine exact nature and scope of the work and requirements of the Owner.

E. Bidders are directed to this Project Document for requirements relative to the Contract, which may affect the cost of the work.

INSTRUCTIONS TO BIDDERS 00 21 13 - 4

F. Bidder’s attention is directed to Senate Enrolled Act 520, Public Law 63-1987, which regulates the use of foreign steel. It is the bidder’s responsibility to ensure they meet the full intent of all laws and regulations.

G. Bidder’s attention is directed to Indiana Code 22-5-1.7-9, which regulates the employment of unauthorized alien. It is the bidder’s responsibility to ensure they meet the full intent of all laws and regulations.

H. No additional costs of any type will be allowed by the failure of the Bidder to avail themself of the privilege of a complete and thorough on-site inspection.

I. In addition to the specific references made in these bidding requirements and instructions, the Bidder(s) shall be bound by the provisions of the executed contracts, the conditions of contract, the drawings, the specifications, and all addenda issued prior to, and all modifications made after, execution of the contract. Subcontractors shall be bound by all the obligations of the Contractor(s). Wherever in the specifications the Contractor is obligated to the Owner, the subcontractor/supplier shall be and become obligated to the Contractor and the Owner in a like manner.

1.8 PREPARATION OF BIDS

A. Bids shall be submitted in triplicate on the Project Bid Form found in Section 00 41 13. All Bids must be regular in every respect and no interlineations, exclusions, or special conditions shall be made or included in the Bid Form by the Bidder.

B. Bids shall be completely and correctly filled out using ink or typewriter, with signatures in ink.

1. Prices shall be stated both in figures and in writing and in the event of a discrepancy between the writing and the figures, the written amount shall govern.

2. Unless the Alternate Bid is specifically noted as “Voluntary”, the Bidder must submit a response to all Alternative Bid items. If the change to the indicated Base Bid amount is not impacted as an ADD or DEDUCT amount, then Bidder may enter the words “No Change” or “$0.00.”

3. Bidder must submit a response to all Unit Cost items, if applicable.

C. Bids shall be signed personally by the Bidder, by a partner or by duly authorized officer for a corporation and shall give the Bidder's business address and telephone number.

1. Certified copies of resolutions or power of attorney authorizing the various individuals to sign the bid shall be enclosed with the bid.

2. If the Bidder is a corporation, the Bid shall be signed, in ink, in the name and under the seal of the corporation by a duly authorized officer of the corporation, with the designation of their official capacity, and properly attested. The Bid shall show the state in which the corporation is chartered. If it is a foreign corporation, the Bid shall show whether or not it is licensed to transact business in the State of Indiana.

INSTRUCTIONS TO BIDDERS 00 21 13 - 5

3. If the Bidder is a partnership, the Bid shall be signed, in ink, in the name under which the organization is doing business, by a partner of the firm.

4. If the Bidder is a sole proprietorship, they shall sign the Bid in ink, in person or by agent, stating the name, if any, under which they are doing business.

5. In every case, the Bid shall show the present business address of the Bidder, at which address communications will be received and service of notices accepted.

6. When Bids are signed by an agent of the Bidder, a power of attorney evidencing their authority to act as the Bidder’s agent shall accompany the Bid.

D. Any interlineation, alteration, or erasure may be grounds for rejection of the bid. Bids shall contain no recapitulation of the work to be done.

1. Bidders are advised that an improper execution of the Bid may result in the disallowance of the bid, therefore, extreme care should be used in executing their Bids.

E. Bids shall be based on the materials, construction and equipment named or described in the specifications and on the drawings, and any addenda issued prior to receipt of bids, inclusive of all associated labor to provide a complete and full installation.

F. In general, Bids that contain omissions, erasures, alterations, or additions not called for, conditional or alternate bids not called for, or that are irregular in any way, or bids otherwise regular which are not accompanied by the required bid bond specified herein may be rejected as informal or insufficient. No partial bids will be considered unless requested specifically.

G. Materials or labor that are not directly noted in the Project Documents but are necessary to the proper completion of the project for the obvious intent thereof, the Bidder shall understand the same to be implied and shall provide for them in their bid price as fully as if they were noted and described.

H. Bids shall be accompanied by all requested documents, all properly signed and notarized, required by Bid documents.

I. Bids shall be accompanied by the following supplemental documents, all properly signed and notarized.

1. Form 96.

2. Oath and Affirmation.

3. Non-Collusion Affidavit.

4. E-Verify Affidavit and Certification Regarding Investments in Iran.

J. Within forty-eight (48) hours of the bid opening, the two (2) apparent lowest bidders shall submit to the Architect/Engineer:

1. A complete list of anticipated work to be performed.

2. A complete list of anticipated sub-contractors for major systems, trades, and equipment.

INSTRUCTIONS TO BIDDERS 00 21 13 - 6

3. Approximate Construction values for major systems and trades.

K. Within forty-eight (48) hours of the bid opening, the two (2) apparent lowest bidders shall submit to the Architect/Engineer a complete list of suppliers and manufacturers furnishing and/or installing materials and products (including those who are to furnish materials or equipment fabricated to a special design) specified on this project. The list shall be complete with name(s) of supplier(s), contact name, addresses, city, state, zip code, telephone, and fax numbers. List of subcontractors is subject to Architect/Engineer’s and Owner’s review and acceptance.

1. If requested by Owner, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute without an increase in bid price.

2. If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in the General Conditions.

1.9 BID SUBMITTAL

A. Bid Proposals shall be sealed in an opaque envelope marked with the Bidder's name and business address, and bearing the following caption:

Bid Enclosed Glazing Improvements St. Joseph County Office Building South Bend, Indiana

1. Sealed Bid Proposals shall be addressed to:

St. Joseph County Board of Commissioners County-City Building, 7th Floor 227 West Jefferson Boulevard South Bend, Indiana 46601

2. If a hired carrier is used to deliver the bid, place the sealed bid envelope inside the carrier’s envelope. Only bids received prior to the identified bid due date will be received. If the carrier fails to deliver document in the prescribed period, bids will not be opened.

INSTRUCTIONS TO BIDDERS 00 21 13 - 7

1.10 MODIFICATION OF BIDS

A. Written modifications of Bids will be considered only if received prior to the time stated for receipt of Bids. Submit written modifications in a sealed envelope, identified as required for Bids except that the Phrase “Modification of Bid” shall be used. Modifications made orally by telephone or by email will not be considered.

B. Bidders are cautioned that, in case of modification involving an increase in the base bid sum, the bid deposit shall be ample or be increased to cover the new base bid sum or the entire Bid may be rejected.

1.11 WITHDRAWAL OF BIDS

A. A Bidder may withdraw their Bid by letter with a notarized signature(s) or, with proper identification, by personally securing their Bid at any time prior to the time stated herein for the opening of Bids. A telephone request to withdraw a Bid will not be considered. No Bidder may withdraw their Bid within ninety (90) days after the actual time and date opening thereof. Should there be any reason why the Contract cannot be awarded with the specified period, the time may be extended by mutual agreement between the Owner and the Bidder.

B. Bids may be withdrawn at any time prior to the scheduled time for receipt of bids.

1. Withdrawn bids may not be resubmitted.

2. Bids shall not be withdrawn for a period of sixty (60) days after bid opening without consent of the Owner.

1.12 RESPONSIVENESS AND RESPONSIBILITY

A. The general contract (and all independent subcontracts, i.e., subcontracts not included within a general contract and regardless of tier) will be awarded to the lowest responsible and responsive bidder complying with the conditions and requirements provided in these Instructions, the bid forms and other bid documents. A ‘responsible and responsive’ bidder is a bidder demonstrably possessing the skill, ability, and integrity necessary to faithfully perform the work called for by the contract, based upon a determination of competent workmanship and financial soundness in accordance with Indiana Code 36-1- 9-3 or any successor statute.

B. Any bid determined to be non-responsive, or any bid submitted by Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive; provided that Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

INSTRUCTIONS TO BIDDERS 00 21 13 - 8

C. If Owner awards the contract for the Work, such award shall be to the qualified responsible Bidder submitting the lowest responsive Bid in the best interest of the Owner.

The Owner reserves the right to accept a full or partial award of the bid or bids.

D. A Bidder determined to be non-responsible will be rejected.

E. Any bid that fails to conform to the essential requirements of the invitation for bids, such as specifications, or delivery schedule will be rejected as non-responsive.

F. A bid may be rejected where the Bidder imposes conditions that would modify requirements of the invitation for bids or limit their liability to the Owner so as to give them an advantage over other Bidders. The following is a non-exhaustive list of examples of bids that may be rejected in which the Bidder:

1. Attempts to protect themself against future changes in conditions, such as increased costs, if total price to the Owner cannot be determined for bid evaluation.

2. Fails to state a price and, in lieu thereof, states that price shall be “price in effect at the time of delivery”.

3. States a price but qualifies such price as being subject to “price in effect at the time of delivery”.

4. Where not authorized by the invitation, conditions, or qualifies their bid by stipulating that the bid is to be considered only if, prior to date of award, Bidder receives (or does not receive) award under a separate procurement.

5. Limits rights of Owner under any clause of Project Documents. However, a low Bidder may be requested to delete objectionable conditions from their bid if these conditions do not go to the substance, as distinguished from the form of the bid. A condition goes to the substance of a bid where it affects price, quantity, quality, or delivery of the items offered.

G. Any bid may be rejected if the Owner determines that it is unreasonable as to price.

H. Bids received from any person or concern debarred or ineligible shall be rejected if the period of debarment or ineligibility has not expired.

I. Any bid may be rejected where bid security is required, and a bidder fails to furnish it in accordance with the requirements of the invitation for bids.

J. Any bid may be rejected if the Bidder is involved with past or pending legal action with the Owner.

K. Any bid may be rejected if the Bidder is involved with past or pending legal action that involve other projects, which are similar in nature to this Project.

L. After submitting a Bid, if a Bidder transfers all their assets or that part of their assets related to the bid during the period between the bid opening and the award, the transferee may not take over the bid and the bid may be rejected.

INSTRUCTIONS TO BIDDERS 00 21 13 - 9

M. Low bids received from Bidders determined to be non-responsible may be rejected. A responsible Bidder is one who meets all the following requirements.

1. Has adequate financial resources, or the ability to secure such resources.

2. Has the necessary experience, organization, and technical qualifications, and has or can acquire, the necessary equipment to perform the proposed work.

3. Is able to comply with the required performance schedule or completion date, taking into account all existing commitments.

4. Has a satisfactory record of performance, integrity, judgment, and skills.

5. Is qualified and eligible to receive an award under all applicable laws and regulations.

1.13 AWARDING OF CONTRACTS

A. It is the intention of the Owner to award contracts to the successful contractor who submits the lowest responsible and responsive bid.

1. The Owner will also consider Contractor’s proposed construction schedule and ability to complete the project in a timely manner.

B. The party to whom a Contract is awarded will be required to execute the Contract and provide the Performance and Payment Bond, Maintenance Bond, all Certificates of Insurance, and a list of Subcontractors within seven (7) calendar days from the date of an Award has been determined. If Contract and/or Bond Forms other than those provided in the Project Manual are used, they must contain the provisions called out in the forms provided. Any forms other than those provided in the Project Manual are subject to review and approval by the Owner’s attorney.

C. The Contract shall be executed in one (1) original document and provide two (2) copies. In case of failure of the Bidder to execute the Contract and provide the required Bonds and Certificates of Insurance, the Owner may, at their option, consider the Bidder in default.

D. The Owner reserves the right to reject any or all bids, award the Contract based on any combination of the base bid and alternate bids, and waive any irregularities in bidding to make an award that is in the best interest of the Owner.

1.14 TAXES, PERMITS, INSPECTIONS, ETC.

A. The Contractor will be responsible for securing and paying for all permits and inspections necessary by governing agencies.

B. The Contractor shall be responsible for paying all taxes required by law includes sales and labor taxes. The Contract price shall be based upon all taxes required by law.

C. The Contractor will be responsible for filing and paying application costs associated with all permits.

INSTRUCTIONS TO BIDDERS 00 21 13 - 10

1.15 NON-DISCRIMINATION

A. The Contractor hereby assures that it will comply with all Federal, Indiana, and local civil rights laws including, but not limited to I.C. 22-9-1-10 and the St. Joseph County Human Rights Ordinance. The Contractor by submitting a bid certifies and agrees that if they are the successful Bidder and is awarded and executes a contract, they and their Subcontractor or Subcontractors, if any, shall not discriminate against any employee or applicant for employment, to be employed in the performance of this contract, with respect to said employee's or applicant's hire, tenure, terms, conditions, or privileges of employment or any matter directly or indirectly related to employment because of said employee’s or applicant’s race, color, religion, sex, age, handicap, national origin, ancestry, or any other legally protected class. Also, in this regard, and pursuant to I.C. 36- 1-12-15(b), the contractor agrees that the provisions of I.C. 5-16-6-1 are hereby incorporated by reference into these Contract Documents as if they were fully set forth herein and shall be binding upon the Contractor. Breach of this covenant may be regarded as a material breach of the Contract.

1.16 STEEL PRODUCTS

A. All Contractor’s shall comply with the provisions of Indiana Code IC 5-16-8-1 thru 5-16-8- 5 as regards the use of steel products for this project.

B. All Contractors understand the statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1 et seq.).

1. Contractor shall certify that Contractor and all subcontractors employed by Contractor for this project will use U.S. steel products or foundry products on this project if awarded.

2. Violations may result in forfeiture of contractual payments.

1.17 MECHANIC’S LIEN

A. No claim for mechanic’s lien shall be filed by the Contractor or anyone against the Owner’s real estate. Contractor hereby agrees to include a provision similar to this provision in all subcontracts relating to the improvement herein described and to require subcontractors to include similar provisions in their sub-contracts.

1.18 BIDDER’S QUALIFICATIONS

A. Bidder’s attention is directed to the Exhibit 00 72 13A, Article 3 for additional information.

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1.19 TITLE VI / ADA COMPLIANCE

A. Equal Employment Opportunity, Title VI, Civil Rights Act of 1964, St. Joseph County Human Rights Ordinance, and Americans with Disabilities Act Compliance

1. Equal Employment Opportunity: The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment, without regard for their race, religion, color, sex, or national origin or any other protected class. Such actions shall include, but not be limited to the following:

employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or termination; rates of pay, or other forms of compensation; and selection for training including apprenticeship.

2. Title VI, Civil Rights Act of 1964, St. Joseph County Human Rights Ordinance, and Americans with Disabilities Act Compliance: During the performance of this Contract, the Contractor, for itself, its assignees and successors in interest agrees as follows:

a. Compliance with Regulations: The Contractor shall comply with the regulations relative to non-discrimination in federal and state programs along with St. Joseph County’s Human Rights Ordinance, which are incorporated by reference and made a part of the Contract.

b. Non-Discrimination: The Contractor, with regard to work performed by it during the Agreement, shall not discriminate on the grounds of race, color, sex, disability, national origin, or any other protected class in the selection and retention of subcontractors, including procurement of materials and leases or equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by any Federal, State or Local law.

c. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the Contractor for the work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s obligations under the Contract and the Regulations relative to non-discrimination on the grounds of race, color, sex, disability, national origin or any other protected class.

d. Information and Reports: The Contractor shall provide all information and reports required by any Federal, State or local directives issued pursuant thereto, and shall permit access to its books, records, accounts, and other sources of information and its facilities as may be determined by the Owner to be pertinent to ascertain compliance with any Federal State or Local law.

e. Sanctions for Non-Compliance: In the event of the Contractor’s non-compliance with the non-discrimination provisions of the Agreement, the Owner shall impose appropriate sanctions, including, but not limited to:

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1) Withholding of payments to the Contractor under the Agreement until the Contractor complies, and/or

2) Cancellation, termination, or suspension of the Contract, in whole or in part, at the sole discretion of the Owner.

1.20 CONTRACT TIME

A. Bidders’ attention is directed to Section 00 22 13 “Supplemental Instructions to Bidders” and Exhibit 00 72 13A “AIA Document A201-2017 General Conditions of the Contract for Construction”.

END OF DOCUMENT 00 21 13

SUPPLEMENTAL INSTRUCTIONS TO BIDDERS 00 22 13 - 1

SECTION 00 22 13 - SUPPLEMENTAL INSTRUCTIONS TO BIDDERS

1.1 LABOR REQUIREMENTS

A. Contractors must certify that they are in compliance with the federal Fair Labor Standards Act (FLSA) and the Indiana Department of Labor Requirements.

1.2 CONSTRUCTION SCHEDULE

A. An anticipated schedule is being provided to indicate parameters for construction activities and anticipated start dates, finish dates and construction duration for various construction activities.

1. Contractor is responsible for developing a specific work and sequencing plan as required to complete the work and maintain the overall intent to minimize disruption to the existing operations.

B. The actual construction schedule may not vary from what is indicated due to material and manpower availability. In no event shall the construction schedule be allowed to be used as a basis for additional compensation for actual construction activities earlier or later than indicated on the Construction Schedule.

C. Scope of Work for the entire Project shall be deemed substantially complete to include the overall project as defined in project documents.

D. A Project Certificate of Substantial Completion will be issued at the date all work is completed in its entirety.

1. All warranties shall go into effect at the date of Substantial Completion for the project in its entirety.

2. A Certificate of Substantial Completion for the selected portions of the project may is issued if deemed by the Architect/Engineer as appropriate. The issuance of the certificate does not impact the warranty for the project in its entirety.

E. Anticipated schedule has identified to reflect general milestone dates; actual dates may vary based on the Award of Contract, availability of labor and material and favorable weather conditions:

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Anticipated Schedule

Anticipated Completion Date

BIDDING PHASE

Commissioners Meeting Approve Release for Bid August 11, 2026 1st Advertisement August 27/28, 2026 Pre-Bid Meeting September 3, 2026 2nd Advertisement September 3/4, 2026 Bid Opening at Commissioners Meeting September 15 2026 Review and Recommendation for Award September 22, 2026 Award of Contract (anticipated) September 22, 2026

CONSTRUCTION ADMINISTRATION PHASE

Execution of Agreement and Administrative items September 29, 2026 Mobilization on Site (anticipated) October 15, 2026 Substantial Completion December 31, 2026 Project Closeout January 31, 2027

F. Refer to technical specifications for additional schedule provisions identified for specific product and installation.

G. Work limitations:

1. In coordination with Owner and based on approved Project Schedule, all work shall be performed Monday through Friday between 7:00 am and 5:00 pm.

2. In coordination with Owner and with Owner’s prior approval, if approved Work will be allowed in selected areas to be performed Monday through Friday between 5:00 pm and 12:00 am. Work perform after 5:00 pm will not be considered an additional cost.

3. Work will begin on the 12th, 13th and 14th floor level. These floor levels are unoccupied.

4. Work shall be completed by floor level.

5. Work activities shall be coordinated with Owner in advance. In selected areas, work may rescheduled due to Owner’s planned activities. Work that is out sequence will be performed at no additional cost.

END OF SECTION 00 22 13

PROJECT BID FORM 00 41 13 - 1

SECTION 00 41 13 – PROJECT BID FORM

GENERAL

1.1 BID

To the St. Joseph County Board of Commissioners, 227 W Jefferson Blvd, 7th Floor, South Bend, Indiana, 46601, hereinafter called “Owner”, for the Glazing Improvements, St Joseph County Building, South Bend, Indiana, whereinafter called the “Project”.

A. The Undersigned, as Bidder, declares as follows:

1. The only parties interested in this Bid as Principals are named herein;

2. This Bid is made without collusion with any other person, firm, or corporation;

3. No officer, agent, or employee of the Owner is directly or indirectly interested in this Bid;

4. The Bidder has carefully examined the site of the proposed Work and fully informed and satisfied themself as to the conditions there existing, the character and requirements of the proposed Work, the difficulties attendant upon its execution and the accuracy of all estimated quantities stated in this Bid, and they have carefully read and examined the Project Documents comprised of the Project Manual and Plans, the proposed Contract, any and all addenda, and knows and understands the terms and provisions thereof;

5. The Bidder understands that information relative to subsurface and other conditions, natural phenomena, existing pipes and other structures (surface or subsurface) has been furnished only for their information and convenience without any warranty or guarantee, expressed or implied, that the subsurface and other conditions, natural phenomena, existing pipes and other structures (surface or subsurface) actually encountered will be the same as those shown on the Plans or in any of the Project Documents and they agrees that they shall not use or be entitled to use any such information made available to them through the Project Documents or otherwise obtained by them in their own examination of the site, as a basis of or ground for any claim against the Owner or the Architect arising from or by reason of any variance which may exist between the aforesaid information made available to or acquired by them and the subsurface or other conditions, natural phenomena, existing pipes and other structures (surface or subsurface) actually encountered during the construction work, and they have made due allowance therefore in this bid and;

6. The Bidder understands that the quantities of work tabulated in this Bid or indicated in the Project Documents are only approximate and subject to increase or decrease as deemed necessary to complete the project.

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B. The undersigned, as Bidder, agrees that, if this Bid is accepted, they will contract with the Owner, as provided in the Project Documents, this Bid Form being part of said Project Documents, and that they will perform all the work and furnish all the materials apparatus, appliances, tools, supplies and all other things required by the Project Documents in the manner and within the time therein prescribed and according to the requirements therein set forth, and that they will take in full payment therefore the lump sum or unit price applicable to each item of the Work.

C. Bidders must bid on entire Work associated with the Project, including Base Bid and all mandatory Alternative Bid items associated with the Project. All entries in the entire Bid must be made clearly and typed or hand-written in ink, prices must be written in both words and figures. Bidders shall insert extended item prices obtained from quantities and unit prices. In the event that there is a discrepancy between the prices in words and figures, the bid price written in words shall govern. In the event of mathematical errors in the Bid, the Bid total will be the corrected sum of: 1) the lump sum prices as bid, and 2) the product of the written unit prices as bid multiplied by the quantities stated.

a. Unless specifically noted as “Voluntary”, the Bidder must submit a response to all Alternative Bid items. If the change to the indicated Base Bid amount is not impacted as an ADD or DEDUCT amount, then Bidder may enter the words “No Change” or “$0.00.”

D. As a part of the Bid, the Bidder, shall complete an Itemized Schedule of Values, including in the appropriate item, all project costs associated labor and material for each major component and system, including equipment, materials, bonds, insurance policies, and other miscellaneous costs within fourteen (14) days after Bid Opening.

E. In submitting this Bid, it is understood that the Owner reserves the right to reject any and all bids. It is agreed that this Bid may not be withdrawn for a period of sixty (60) days.

F. The Undersigned, as Bidder, further agrees that for extra work, if any, performed in accordance with the terms and provisions of the Project Documents, they will accept compensation as stipulated therein in full payment for such extra work.

G. If the Bidder is awarded the Contract for this work, the undersigned agrees to achieve a Contract time no later than that indicated in Section 00 22 13 “Supplementary Instructions to Bidders”.

H. If the Owner shall accept this Bid by issuance of a Standard Form of Agreement Between Owner and Contractor, AIA Document A101-2017 as amender and including with the bid documents, the Bidder will duly execute and acknowledge the Agreement and furnish the required bonds and certificates of insurance and deliver same to the Owner within ten (10) calendar days of receipt. The Owner within ten (10) calendar days of receipt of same will execute the Agreement and return to the Bidder a copy thereof.

I. Should the Bidder fail to fulfill any of their agreements as hereinabove set forth, the Owner shall have the right to retain as liquidated damages.

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J. The undersigned bidder or agent, being duly sworn on oath, confirms that their bid is in agreement with the project schedule as referenced in Section 00 22 13 “Supplementary Instructions to Bidders” and information available to bidders.

All Bids will be submitted on the enclosed bid form. Bid Form must be complete in its entirety.

BIDDER REMINDER LIST

YES NO

Have you indicated the Project Name, and Contractor Name and on the outside of your Bid envelope?

Have you completed the Bid Form provided by within the Bid Packet?

Have you signed and Notarized documents?

Have you acknowledged Addenda?

Have you completed all Alternative Bid Items?

Have you included Allowances within the Base Bid Amount?

Have you completed Form 96?

Have you signed and Notarized documents?

NOTE: IF ANY OF THE REQUIRED BIDDING DOCUMENTS ARE NOT INCLUDED, DATED, OR PROPERLY

EXECUTED, THE CONTRACTOR'S BID MAY NOT BE ACCEPTED.

The following documents shall be submitted to the Architect by all the apparent low bidder(s) upon request within forty-eight (48) hours after the Bid opening:

1. Anticipated work to be self-performed.

2. Anticipated sub-contractors for major systems, trades, and equipment.

3. Approximate Construction values for major systems and trades.

4. Proposed List of Subcontractors, Suppliers, and Manufacturers. Refer to Exhibit 01 33 00-A.

The following documents shall be submitted to the Architect by all the apparent low bidder(s) upon request within fourteen (14) days after the Bid opening:

1. Proposed Schedule of Values, in enough detail to facilitate continued evaluation of the Bid.

Include line items for each portion of work, major equipment material cost, and each subcontract amount in excess of two percent of the Bid amount.

2. Preliminary Construction Schedule that identifies major milestones and anticipated construction activity and durations

PROJECT BID FORM 00 41 13 - 4

CONTRACTOR'S BID

PART I (To be completed for all bids. Please type or print)

BIDDER (Firm):

FEDERAL I.D. No./ SOCIAL SECURITY No.:

Address: P.O. Box

City/State/Zip:

Telephone Number:

Fax Number:

Person to contact regarding this Bid:

Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the project:

Glazing Improvements St. Joseph County Office Building South Bend, Indiana in accordance with plans and specifications, dated August 25, 2025 as prepared by:

DLZ Indiana, LLC 2211 East Jefferson Boulevard South Bend, IN 46601

Contractor shall perform identified Project and comply to the Conditions of the Contract for the sum as indicated:

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PROJECT BID FORM 00 41 13 - 5

BASE BID:

State the total lump sum amount for all work associated with the Base Bid of work, inclusive of all Allowances.

For the total amount of

Dollars ($ )

ALTERNATE NO. 1:

State the change to the Base Bid as a total lump sum amount for all labor and material associated with ALTERNATE BID NO. 1 scope of work.

For the total amount of

Dollars ($ ) ADD/DEDUCT

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ACKNOWLEDGEMENT OF ADDENDUM

Bidders acknowledges receipt of the following Addenda:

CONDITIONS

The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the bidding. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page.

If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the owner. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment.

The Contractor and their Subcontractors, if any, shall not discriminate against or intimidate any employee, or applicant for employment, to be employed in the performance of this contract, with respect to any matter directly or indirectly related to employment because of race, religion, color, sex, national origin, or ancestry. Breach of this covenant may be regarded as a material breach of the contract.

PROPOSAL TIME

Bidder agrees that this bid shall remain in force for a period of sixty (60) consecutive calendar days from the due date on the bid, and bids may be accepted or rejected during this period.

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PROJECT BID FORM 00 41 13 - 7

EMPLOYMENT ELIGIBILITY VERIFICATION

STATE OF INDIANA )

) SS:

COUNTY )

The Contractor affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien.

The Contractor shall enroll in and verify the work eligibility status of all his/her/its newly hired employees through the E-Verify…