SSS-RFI 20 June 2024 LAREDO II FINAL.pdf

SSS/RFI for LAREDO II Page 1 of 3

SOURCES SOUGHT SYNOPSIS (SSS)/REQUEST FOR INFORMATION (RFI)

Logistics for Aerospace Research & Development Operations II (LAREDO II)

Description of this Document: Sources Sought Synopsis/Request for Information Anticipated Solicitation Number: FA9300-24-R-6003

Anticipated Contract Number: TBD Title of Effort: LAREDO II Agency/Office: U.S. Air Force, Air Force Test Center

(AFTC)/Aerospace Systems Support Branch (PZRB)

PURPOSE: This is a Sources Sought Synopsis (SSS)/Request for Information (RFI) for the LAREDO II contract, as well as a notice of intent to hold an Industry Day/Site Visit. It is HIGHLY recommended that your company attend the Industry Day/Site Visit. This effort is a follow-on contract to LAREDO (contract FA9300-20-C-0001) currently being performed at the Air Force Research Laboratory, Logistics Support Branch (AFRL/RQIL), Edwards AFB, CA.

This SSS/RFI is in support of market research being conducted by the Air Force to identify potential sources, as well as to outline information on the LAREDO II acquisition to solicit industry feedback. This requirement is planned to be a competitive award.

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A

SOLICITATION WILL NOT RECEIVE A RESPONSE.

The government anticipates that this will be a small business set-aside, however we reserve the right to change this position at any time prior to a Request for Proposal (RFP) being issued.

There are four (4) attachments to this SSS/RFI:

Attachments to this Document: # of Pages Attachment-1 Industry Day/Site Visit Information 4 Attachment-2 Draft Performance Work Statement (PWS) 52 Attachment-3 Draft Contract Data Requirements List (CDRLs) 9 Attachment-4 Draft DD Form 254, Department of Defense Contract Security Classification Specification

1. REQUIREMENT: AFRL/RQIL is conducting market research to provide follow-on flexible and high-quality logistics services support, detailed in Attachment-2, support includes:

a. Logistics support to service Logistics Material Control Activity (LMCA)

b. Munitions support

c. Vehicle Control support

d. Quality Assurance (QA) technical support

e. Hazardous Materials (HAZMAT) support

SSS/RFI for LAREDO II Page 2 of 3

2. INFORMATION REQUEST TO INDUSTRY: The government requests that interested offerors that can fully support this requirement furnish the following information:

a. Company information to include –

i. Company Name

ii. Company Address

iii. Point of Contact (POC) with Alternate

iv. Phone Numbers and Email Addresses

v. Unique Entity ID (UEID)

vi. Commercial and Government Entity (CAGE) Code

Information should include a brief description of experience in providing the type of support described above. Please include any contract references relating to LMCA and HAZMAT support to include, contract number, agency supported, period of performance, original contract value, and a point of contact with current phone number/email address. The information package must be clear, concise, and complete. The government is under no obligation to provide feedback to offerors nor to contact an offeror for clarification of any information submitted in response to this SSS/RFI.

b. Identification of business size and if your company is currently designated as a small business pursuant to the Federal Acquisition Regulation (FAR) Part 19 and currently listed in the System for Award Management (SAM). Small business size standards are published by the U.S. Small Business Administration (SBA) and may be found at https://www.sba.gov/document/support-table-size-standards.The potential North American Industry Classification System (NAICS) Code for this acquisition is 561210 – Facilities Support Services.

c. Do you intend to propose? Will you propose as a small business?

d. How many days do you need to prepare a proposal?

e. Provide any comments, questions, and/or feedback on the Draft Performance Work Statement by 12 July 2024 at 4:00PM PST.

f. Provide any questions specific to the requirement to determine capability by 12

July 2024 at 4:00 PM PST.

g. Any other relevant information deemed useful to the Air Force regarding this acquisition. Information packages should be limited to no more than 10 pages and submitted by the closing date of this SSS/RFI which is 19 July 2024 at 4:00 PM

PST.

https://www.sba.gov/document/support-table-size-standards

SSS/RFI for LAREDO II Page 3 of 3

h. Questions received in response of this SSS/RFI, to include those collected from the scheduled Industry Day/Site Visit, will be posted to https://SAM.gov sometime after the Industry Day/Site Visit.

3. INQUIRIES: This SSS/RFI is not a commercial solicitation, and the government will not pay for any information submitted or for any costs associated with providing the information requested herein. All interested parties must have an active CAGE Code, as well as be registered in SAM to be eligible for any potential contract award. Information on registration and annual confirmation requirements may be obtained at https://sam.gov/content/home.

4. POINTS OF CONTACT (POC): The following are your government POCs for this acquisition. Please ensure that any correspondence to the government references the Solicitation and Contract numbers and is addressed to the individuals listed below. The government requests that all inquiries be made in writing via e-mail.

Name: Title: Email:

Kiera Joyner Contract Specialist kiera.joyner@us.af.mil Jillian Marroquin Contracting Officer jillian.marroquin@us.af.mil https://sam.gov/ https://sam.gov/content/home mailto:kiera.joyner@us.af.mil mailto:jillian.marroquin@us.af.mil

Attachment-1 to SSS/RFI

“Industry Day/Site Visit Information”

(4 pages total)

Attachment-1 to SSS/RFI – LAREDO II Industry Day/Site Visit Page 1 of 4

Date: 10 July 2024 Location: Air Force Research Laboratory, Edwards AFB, CA Time: 9:00AM – 1:00PM PST

1. GENERAL INFORMATION: The Air Force Research Laboratory, Logistics Support Branch (AFRL/RQIL), Edwards AFB, CA is hosting an Industry Day/Site Visit (ID/SV) for the Logistics for Aerospace Research & Development Operations II (LAREDO II) requirement.

This ID/SV is in conjunction with Solicitation #FA9300-24-R-6003 only.

2. PURPOSE: The purpose of this ID/SV is to familiarize the interested parties with the unique characteristics of AFRL/RQIL, including its technical mission, unique facilities, and remote location. To facilitate this, the Government intends on presenting a set of briefing slides to attendees, as well as providing a bus tour of certain AFRL facilities.

3. ACCESS TO THE FACILITY: The AFRL/RQIL facility is restricted to approved visitors only. In order to attend the ID/SV, interested parties must read the instructions contained herein and provide requested information as outlined in the following section.

4. ATTENDEES: All interested parties are required to provide the following information (bullets below) to the individuals outlined in Section 7 "Points of contact'' of this attachment.

Each potential company attending the ID/SV is restricted to a maximum of three (3) individuals who can attend. However, if a company is not certain of what attendees they will send, you are permitted to provide three (3) additional names as alternates. The names and information required below of up to three (3) primary and three (3) alternate individuals shall be provided by the date annotated in this attachment. All attendees must be a US citizen or permanent residents.

The following information is required for entry into AFRL/RQIL for EACH attendee:

• Name (Last, first. Ml.)

• Company Name

• Valid US Government-issues Photo ID/Driver's License (ID Number and issuing state)

Access to AFRL/RQIL and Edwards AFB may be denied to any individual not listed as a scheduled attendee or alternate attendee. All individuals entering AFRL/RQIL must be in possession of a valid US Photo ID.

Attachment -1 to SSS/RFI LAREDO II Industry Day/Site Visit

Attachment-1 to SSS/RFI – LAREDO II Industry Day/Site Visit Page 2 of 4

5. ID/SV SLIDES, ATTENDEE LIST, AND BUS TOUR INFORMATION:

• Slides: The slides will be posted to SAM.gov after they have been cleared for electronic distribution.

• Attendee List: All ID/SV attendees will fill out a sign-in sheet just prior to the start of the ID/SV slide presentation. All attendees, as well as the information they will provide (Name. Company, Email. Phone#) shall be shared via https://sam.gov/content/home within a week of the ID/SV. This is to foster collaboration of potential sources as well as subcontracts.

• Bus Tour Information for On Site Tour: All locations that will be visited on the bus tour will be outlined and provided to attendees just prior to the start of the tour. Each location visited on the tour will have a script read to bus attendees with a brief description of each stop taking place. The list of visited locations as well as the script which will be used on the tour will be provided to all attendees and will be shared via https://sam.gov/content/home within a week of the ID/SV. The script and location list will not be provided to interested parties prior to the ID/SV.

1. LOCATION, DIRECTIONS AND OTHER INFORMATION: All interested parties are to arrive at the main entrance to AFRL/RQIL no later than 8:30AM PST in order to get checked in and receive a visitor badge.

• General Information: Maps are attached for your reference. Please note that

AFRL/RQIL is NOT located on the main base of Edwards AFB. It is a remote location to the east of main base via a 30 to 45-minute drive.

• Please do not use any exits off Highways 14 or 58 which specifically state “Edwards

AFB," as these are specifically for the main base and do not lead to AFRL/RQIL.

• While it may appear by the directions that you could utilize Mercury Blvd from the Lancaster/Palmdale area to reach AFRL/RQIL, that road can be closed with only 30 minutes notice and is NOT recommended.

• The Government recommends taking Highway 58 as noted below to arrive.

Attachment-1 to SSS/RFI – LAREDO II Industry Day/Site Visit Page 3 of 4

• Directions to AFRL/RQ-West: The simplest way is to use CA Highway 58. We now have a tag in Google Maps. It is labeled "AFRL Propulsion Directorate."

• If your approach is from Mojave, CA:

1. Exit 194, Gephart Rd. (Approx. 25 miles East from Mojave. CA.)

2. Turn right onto Gephart Rd. (Approx. 1/, mile)

3. You will come to a T with 20 Mule Team Rd. (Approx.½ mile)

4. Turn left onto 20 Mule Team Rd.

5. Turn right, onto Rocket Site Rel. (Approx. ½ mile)

• If your approach is from Barstow, CA:

1. Take exit 196. Borax Rd. (Approx. 44 miles West from Barstow, CA.)

2. Turn left onto Borax Rd. (Approx. 1/., mile)

3. You will come to a T with 20 Mule Team Rd. (Approx.½ mile)

4. Turn right onto 20 Mule Team Rd.

5. Turn left onto Rocket Site Rd. (Approx. 1.4 miles)

• Once on Rocket Site Rd:

1. After approx. 6 miles, you will come to a T with Mercury Blvd.

2. Turn left onto Mercury Blvd.

3. You will be heading up hill approx. 2.5 miles and come to the AFRL gate.

4. Please park in the Visitor Parking turn-off before the gate and walk up to the gate with an ID such as State issued driver's license or US passport.

• Arrival: Once you have arrived at the Visitor Parking as noted above, you will then proceed to the guard shack where a government team member will get you signed in and you will be provided a visitors’ badge.

• Additional Information/Notes:

1. There is no available gasoline on-site at AFRL/RQ-W for personally owned vehicles.

The closest gas station is in Boron CA, which is I 0-15 miles award from AFRL/RQ-W main gate.

2. Food services are not available at AFRL/RQ-W

3. Cell Phone service is not guaranteed and is only likely if your carrier is Verizon

Wireless.

4. Absolutely no photography is allowed on-site. Please direct any questions or concerns on this matter to a government team member during the ID/SV

Attachment-1 to SSS/RFI – LAREDO II Industry Day/Site Visit Page 4 of 4

2. POINTS OF CONTACT (POC): Please provide all requested information outlined herein (by e-mail) to the individual's listed below for this ID/SV. All information requested herein should be submitted no later than: 1 July 2024 at 4:00PM PST.

Name: Title: Email:

Kiera Joyner Contract Specialist kiera.joyner@us.af.mil Jillian Marroquin Contracting Officer jillian.marroquin@us.af.mil mailto:kiera.joyner@us.af.mil mailto:jillian.marroquin@us.af.mil

Attachment-2 to SSS/RFI

“DRAFT Performance Work Statement (PWS)”

(52 pages total)

PERFORMANCE WORK STATEMENT (PWS)

FOR

LOGISTICS FOR AEROSPACE RESEARCH AND

DEVELOPMENT OPERATIONS (LAREDO) II

AT

EDWARDS AFB, CA

Contract Number: TBD Solicitation Number: TBD

Date:

LAREDO II

Table of Contents

1.0 SECTION I: GENERAL INFORMATION/DESCRIPTION OF SERVICES

1.1 General

1.2 Background

1.3 Inherently Governmental Function

1.4 Period of Performance

1.5 Place of Performance

1.6 Specific Tasks

1.7 Historical Data

1.8 Minimum Qualifications

1.9 Deliverables

1.10 Contractor Travel

1.11 Contractor Phase-In and Phase-Out Transition

2.0 SECTION II: SERVICE SUMMARY

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Performance Assessment

2.5 Monthly In-House Contractor Review Meetings

2.6 Contracting Officer’s Representative

2.7 Quality Control

2.8 Contractor’s Performance

3.0 SECTION III: GOVERNMENT FURNISHED PROPERTY and SERVICES

3.1 Government Furnished Services

3.2 Government Furnished Facilities

3.3 Government Furnished Property to include Equipment and Material

3.4 Contractor Furnished Property and Services

4.0 SECTION IV: GENERAL INFORMATION

4.1 Hours of Operation

4.2 Contractor Personnel

4.3 Disruption of Services

4.4 Conservation of Utilities

4.5 Environmental Protection

4.6 Miscellaneous Information

4.7 Security

4.8 Safety

5.0 SECTION V: APPENDICES & EXHIBITS

APPENDIX 1 Definitions, Abbreviations, and Acronyms APPENDIX 2 Workload Estimates APPENDIX 3 Government Furnished Property APPENDIX 4 Applicable Directives and Forms

1. GENERAL INFORMATION/DESCRIPTION OF SERVICES

1.1. General. This is a non-personnel services contract to provide LOGISTICS FOR AEROSPACE RESEARCH AND DEVELOPMENT OPERATIONS II (LAREDO II). The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks under this contract. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. Additionally, under no circumstances shall the Government direct the purchase of materials or equipment on this contract. Purchases should be made at the discretion of the Contractor for contractual needs covered by the work to be performed as outlined in the Performance Work Statement (PWS). It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services, and additionally to ensure that material/equipment purchases are made in accordance with (IAW) this PWS. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer (CO) immediately. Additionally, it is the Contractor’s responsibility to report to the CO all inappropriate direction by the Government to procure materials/equipment to which the Contractor does not have direct use for on this contract. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1.1. Description of Services. The Contractor shall provide all on-site management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform LAREDO II as defined in this PWS except for those items specified as Government Furnished Property (GFP) and services. The Contractor shall perform to the standards in this PWS and may require specialized knowledge of logistics and/or hazardous materials. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The Contractor shall be responsible for maintaining communication with the CO, the Contracting Officer’s Representative (COR) and the Government Program Manager (GPM), and to immediately notify CO, COR, and GPM of any problems that would prevent timely performance of this contract. The Contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.1.2. Objectives. The objective of this contract is to provide Air Force Research Laboratory (AFRL) with the capability to support a variety of logistics services required to sustain site Research and Development (R&D) operations. In support of this mission, the RQI Mission Support Division and RQIL Logistics Support Branch provide logistics support to service Logistics Material Control Activity (LMCA) operations, Munitions [Munitions Section operations, HAZMAT Tracking Activity (HTA) operations, Special Fuels/Propellants/Cryogenics operations], Vehicle Control support, Quality Assurance (QA) technical support, and Hazardous Materials (HAZMAT) support.

1.1.2.1. LMCA operations are located at Building 8460. This facility provides more than 43,000 square feet (sq ft.) of warehouse space which supports the general incoming and outgoing of material shipments and deliveries for the site. Additionally, this facility supports short, medium, and long-term indoor and outdoor storage for numerous types of materiel. LMCA will serve as the Equipment Accountability Element. LMCA activities include management, control, and distribution of required material such as the initiating, inventory, receipt and delivery of material, material storage, site management of the Air Force Qualified Recycling Program (QRP) and disposition of scrap or excess material. Other LMCA activities include maintaining the Defense Property Accountability System (DPAS), and Information Technology Asset Management (ITAM) records.

1.1.2.2. The Munitions Section, Special Fuels/Propellants/Cryogenics Operations Element, Vehicle Control Support Element, and Quality Assurance Support Element encompasses several facilities. Building 8354 provides office-work space for Government, military and contract support personnel. Area 1-38 provides secured munitions storage facilities with over 7,200 sq ft of environmentally controlled storage space and a large operations facility. Area 1-39 provides secured storage facilities for bulk special fuels/propellants, gas cylinders and trailers and has over 6,000 sq ft of covered storage space. Four of these storage facilities are equipped with spill containment and recovery systems. In addition, there is an environmentally controlled storage/warehouse facility over 600 sq ft of storage space. Section activities include stockpile management, receipt, material inventory and control, transportation/delivery, and shipping and receiving. In addition, this section will inspect and maintain gas cylinders, process cylinder orders, and validate special fuels/propellant/cryogenic account rates and charges.

1.1.2.3. The HTA is located in building 8425. The facility consists of an office area, warehouse, secure outdoor storage area, and nine environmentally controlled lockers for chemical and hazardous waste storage. HTA activities include operating the HTA facility, acting as site Hazardous Material Management Process (HMMP) primary and alternate team representatives, hazardous material request processing, receipt/issue and warehousing, site-wide material inventory and control and hazardous waste management.

1.1.2.4. Quality Assurance (QA) are also located in bldg. 8354. Activities for QA support include management of office activities, Records Professional functions, digitizing plans, reports and technical data and management of technical data, scheduling conference room and Information Technology (IT) support for Video Teleconferencing (VTC), and the assembling and posting of monthly QA summaries.

1.1.2.5. Logistic Support will be located at building 8354 as well. The main objective for Logistic Support will be to assist the Site Logistic Manager (SLM) with the overall execution of any applicable regulation and/or instruction with-in AFRLI 61-101 Addendum_C (Equipment Maintenance, Calibration, and Inspection). Inform and advise the SLM on any deficiencies regarding applicable guidance. This function will be asked to serve as the TCM (Tool Control Monitor) and LSS (Logistic Support Stock) / Component Stock lead for the Site. Functions’ task will have a wide scope for each program, from conducting training to performing physical process improvement tasks approved by the SLM.

1.1.2.6. Vehicle Control Officer (VCO) will perform all VCO duties prescribed in AFI 24-302, the Vehicle Management Handbook and all other subsequent regulation, instruction, or guidance.

Function will collect/provide odometer/hour meter reading updates for assigned vehicles from vehicle POC’s. This function will also process New Vehicle Authorization Change requests and conduct Annual 100% vehicle inspection.

1.1.2.7. Hazardous Materials Support provides assistance in support of site hazardous material activities. This includes implementing base and site Unit Environmental Coordinator (UEC) and Hazardous Material Management Program (HMMP) team policies, identifying to UEC potential new hazardous materials shops and hazardous waste Initial Accumulation Points (IAP), drafting/updating contingency plans, identifying new or modified waste streams and conducting inspections of hazardous materials shops and Accumulation Points (AP) and IAPs.

1.2. Background. The overall mission of the AFRL is to lead the discovery, development, and integration of affordable aerospace warfighting technologies, planning and executing the Air Force science and technology program, and providing warfighting capabilities to United States air, space, and cyberspace forces. Within AFRL, the Aerospace Systems Directorate’s (RQ) mission is to create and transition propulsion and power technology for military dominance of air and space. AFRL is located approximately ten miles east of Edwards AFB main base complex, however, the driving distance between the Edwards AFB host unit activities and AFRL via established roadways is approximately 30 miles. The research site employs a combination of approximately 600 military, Government and Contractor personnel.

1.3. Inherently Governmental Function. The Contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.4. Period of Performance. This is a five (5) year contract with one (1) basic year and four (4) option years.

1.5. Place of Performance. The Contractor shall perform the services in this PWS at AFRL located on a remote section of Edwards Air Force Base, CA.

1.6. Specific Tasks: (SS-01)

1.6.1. Contract Manager (on-site)

1.6.1.1. The Contractor shall assign an on-site Contract Manager (CM) during the phase-in who will be responsible for daily oversight of Contractor employees and services. The Contractor shall designate an alternate POC who shall be authorized to address issues and concerns when the CM is off-site. The names of these personnel shall be designated in writing to the CO and have full authority to act for the Contractor on all matters relating to daily contract operations at AFRL. The CM/alternate shall be available during normal duty hours to meet with the COR to discuss problem areas. The CM shall participate in quality improvement initiatives, meetings, training, etc., as required by this PWS. The CM will monitor the progress of the overall contract and provide quality and schedule controls when applicable.

1.6.1.2. The Contractor is responsible for the identification and utilization of the best available resources to complete each task and will ensure the following general requirements are provided:

1.6.1.2.1. Ensure all contract personnel respond to customers in a timely, professional and courteous manner.

1.6.1.2.2. Provide all forklifts, vehicles, pallet jacks, dollies, banding machines, and any other equipment necessary to complete the PWS.

1.6.1.2.3. Ensure all personnel be trained in warehousing practices [consistent with the Department of Defense (DoD) Manual 4140.70 DoD Supply Chain Material Management Procedures for Storage Handling] and qualified to operate vehicles and certified to operate forklifts and material handling equipment (MHE) IAW 29 CFR Part 1910.178.

1.6.1.2.4. Coordinate site visitor request authorizations through the GPM or COR. Provide escort for those visitors as necessary to support the PWS.

1.6.1.2.5. Provide Unit Records Professional services and manage inventory of records (file plans) in accordance with (IAW) AFI 33-322, Records Management and Information Governance Program, AFRL supplement and local written instruction.

1.6.1.2.6. Comply with AFRLI 61-101_ADDENDUM C, Logistics

Maintenance Management, to implement the following logistics programs; Test Measurement and Diagnostic Equipment (TMDE), Electrostatic Discharge (ESD), Preventative Maintenance Inspection (PMI), Foreign Object Damage (FOD) Control, Tool and Equipment Management.

1.6.1.2.7. Perform and document operator inspection/maintenance on vehicles and equipment IAW DoD, AF and local guidance.

1.6.1.2.8. Ensure storage, maintenance and administrative facilities are clean and organized and facility maintenance/repair requirements are submitted to Government Facility Managers. Keep Facility Managers appraised of any appointments, maintenance or repairs completed by Civil Engineering (CE) or CE Contractors.

1.6.1.2.9. Submit a trip report to the COR within ten (10) business days of trip covering purpose, benefit to contract performance. At a minimum, the report must contain the name of the employee, date(s) of trip, site visited, purpose of trip, discussion highlights, and benefit to task order performance.

1.6.1.3. The CM will develop a Safety and Health Plan (see Section 4.8.1). Safety and Health reviews, audits, and inspections shall be conducted IAW this plan. The plan will be in compliance with Occupational Safety & Health Administration (OSHA) rules and regulations.

1.6.1.4. The Contractor shall immediately implement all Guidance/Instruction Changes to an identified guidance/instruction (i.e. AFI, AFMAN, OI, etc.) which does not result in additional cost to the Contractor. If an additional cost is anticipated/determined, the Contractor shall notify the CO and provide a cost estimate, stating the change due to appropriate guide/instruction. The Contractor shall not implement a change affecting contract costs without written approval from

CO.

1.6.1.5. Information generated and maintained under this contract, to include Government-furnished information, must be available for Government review upon request. The Contractor stipulates; any documents or information collected as a result of efforts under this contract is property of the US Government and shall not be released either formally or informally without Government consent. Any Contractor produced documentation considered Government official records, shall be maintained IAW AFI 33-322, Records Management and Information Governance Program.

1.6.2. LMCA Chief Function

1.6.2.1. Designation of LMCA Chief. The Contractor shall designate an employee, the LMCA Chief, for appointment by the Site Commander as the Equipment Accountability Element (EAE) as well as provide full-time on-site management of the daily operations of the LMCA and LMCA Chief functions necessary to create and maintain a smooth and continuously functioning LMCA operation at RQ-West.

1.6.2.2. Point of Contact. The Contractor shall serve as the point of contact for the Commander on materiel, Equipment Management and shipping/receiving matters and policies as they affect the mission. Provide orientation as requested to each new Commander or Director. The LMCA Chief shall be the AFRL Site focal point for equipment and Materiel Management functions and be the AFRL Site liaison with the Logistics Readiness Squadron (LRS) and other external logistics support activities.

1.6.2.3. Responsible for equipment within the AFRL/RQ-West organization IAW AFRLI 61- 101 or any other applicable regulation. Perform upon request from EC’s, establishment, cancellation or changes to equipment detail records in DPAS. Ensure all Management Internal Control Toolset (MICT) self-inspection checklists are run, updated and all supporting data uploaded to data system within 30 days of notification. (SS-L01)

1.6.2.4. The LMCA Chief will write, deliver, update and maintain a Standard Operation Procedure (SOP) for all LMCA activities. This document will be reviewed and updated annually as a minimum to ensure compliance with regulations and any changes in processes that occur. AF COR is coordinated with when changes occur. (CDRL A001)

1.6.2.5. The LMCA chief will provide a master listing for all equipment, Logistic Support Stock (LSS) and ITAM accounts, to include account number, Custodian, Alternate/Sub Custodian(s) names, due date of annual inventory, status of annual inventory, 10% inventory spot check and due date. The Contractor shall update master listing monthly.

1.6.2.6. The LMCA chief will ensure that before any equipment that may have contained hazardous waste or material be accepted at LMCA, equipment must be emptied/cleaned and have a “clean certification” provided by the using organization.

1.6.2.7. The LMCA Chief will maintain either physical, electronic, or both, Custodian Authorization Custody Receipt Listing (CA/CRL) Jacket Folder IAW AFI 23-111 and any other associated references. Maintain an updated copy of the EC and Sub-account EC appointment letter(s). Other appointment letters filed separately include ITAM. The LMCA chief will provide a monthly report to ensure all ECs on all accounts are current. If an EC departs the LMCA chief has 15 days to contact the appropriate branch and generate new appointment letter(s).

1.6.2.8. Ensure required accountable equipment items have an appropriate label attached.

1.6.2.9. A floor-to-book, book-to-floor inventory will be accomplished by the Equipment Custodians per AFRLI 61-101, and items that meet APSR criteria will be added to DPAS. The Contractor shall provide documentation that a floor-to-book and book-to-floor was accomplished by the EC’s after completing the annual inspection.

1.6.2.10. Acts as the local AFRL Loan Control Officer (LCO) in the Government Furnished Property Process as described in DAFMAN 23-119.

1.6.2.11. The LMCA Chief self-performs as the Equipment Accountability Element (EAE), Organizational Visits IAW AFRLI 61-101, para 5.4.1.3.

1.6.2.12. Alternate Equipment Custodian Briefing: The Contractor shall institute a customer-orientation and briefing program to make sure equipment custodians; supply representatives, and support personnel are familiar with Air Force Materiel Command (AFMC) supply and equipment procedures. The Contractor shall document initial, annual, and as required training. Contractor shall schedule, conduct, and document all training.

1.6.2.13. Equipment Custodian Support: The Contractor shall train the Equipment Custodian(s) on the navigation and responsibilities of their Jacket Files. Contractor will also provide notice of due dates and copies of annual inventories.

1.6.2.14. Consolidated Custody Receipt: The Contractor shall annually review the Consolidated Custody Receipt List (R14/R23 as required) attached to report.

1.6.2.15. Inspections: The Contractor shall receive, brief, and coordinate with Government auditors, staff assistance teams, Inspector General Teams, and others. Such briefings shall include key management indicators of account operations. The COR shall be notified of all such visits and may be present during briefings/visits.

1.6.2.16. Report of Survey: The Contractor shall perform assigned portions of the Report of Survey (ROS) program for lost, stolen, damaged or destroyed property (Consolidated Custody Receipt List R14/R23). Coordinate ROS actions through the appropriate government APO, LMCA equipment control office and the base financial management office IAW DoD 7000.14-R, Financial Management Regulation, Volume 12, Chapter 7.

1.6.2.17. Perform duties of Infrastructure Monitor. The Contractor shall function as Infrastructure Monitor, and shall be responsible for performing the following duties: monthly inspections of the assigned building or facility and its installed equipment with particular attention to doors, windows, eye wash station, weed abatement, lights, plumbing, heating, fire extinguishers, ventilation and air conditioning equipment. The Contractor shall notify the Government of items in need of maintenance and repair within the building and surroundings.

1.6.2.18. The Contractor shall manage the AFRL precious metals program as required by Edwards AFB.

1.6.2.19. LMCA will track, initiate, and review Semiannual COMSEC inventory.

1.6.2.20. The Contractor shall perform duties as the Center NCE Monitor (Nuclear Certification Program). Which include cross referencing all DPAS cataloging requests with the Master Nuclear Certification List (MNCL), advising EC(s) if requested item is on the MNCL, and maintaining the MNCL listing posted online.

1.6.2.21. The contractor shall manage R15 listings IAW Air Force and local guidance if applicable.

1.6.3. Customer Support Unit (CSU) Function:

1.6.3.1. Receipt of Supply and Equipment Requests: The Contractor shall receive supply and equipment requests and review the form(s) (i.e. AF Form 601, AF Form 9, AFMC Form 36, AF 2005, DD250 and DD 1348 -6 or through the locally developed SharePoint site) for accuracy.

Resolve all discrepancies with the requester within two (2) workdays, prior to submittal to the appropriate agency. Maintain current internal suspense file for equipment requests that result in the acquisition of USAF accountable equipment.

1.6.3.2. Review of Requisitions: On a weekly basis, the Contractor shall review all requisitions provided by GPC cardholders or other purchasing routes.. The Contractor shall initiate follow -up action on requisitions when:

1.6.3.2.1. The item is in memo-due in/out status.

1.6.3.2.2. There is no positive supply status.

1.6.3.2.3. The estimated delivery date (EDD) is not satisfactory to meet the mission requirement.

1.6.3.2.4. Requisition status notice indicates erroneous data.

1.6.3.2.5. Reviews D23 report daily if there are DIFM details.

1.6.3.3. Coordinate the approval for the use of locally developed LMCA forms with the LMCA

COR.

1.6.3.4. Coordinate reportable (R14) equipment acquisitions and DPAS cataloging actions per AFI 23-101 and any other applicable guidance, with the ECs and AFRL/APO.

1.6.3.5. Coordinate and ensure the appropriate APSR records are established and LMCA will have seven duty days to enter accountable R14 items into DPAS from date of government acceptance.

1.6.4. Equipment Control Unit (ECU) Function:

1.6.4.1. Control and Accountability of Government Property:

1.6.4.1.1. The Contractor shall control and maintain accountability for all Government property, including, safeguarding, issuing and storage (if applicable) after receipt. Process transactions, quality control documentation, ensure organizations properly prepare property, transport property. Provide initial and recurring training to sub-custodians. ECs will complete annual refresher training. Ensure R14 and Commander’s Visibility Report R15 (equivalent) laboratory equipment is received and processed within seven (7) business days. The Contractor shall use DPAS to track and manage equipment accountability and process equipment transactions. The Contractor shall provide a quarterly status report for all transactions to the AFRL/APO.

1.6.4.2. The Contractor shall ensure pictures of all accountable equipment are available to each sub custodian and accessible for use by account.

1.6.4.3. Appointment of EC and Alternate/Sub EC’s. The Contractor shall ensure ECs will be branch chief or equivalent and Alternative/Sub ECs will be assigned by the ECs. The EC and Alternative/Sub ECs must conduct an annual inspection on non-local purchase items yearly, but Local Purchase (LP) items can be conducted every three (3) years.

1.6.4.4. Technical Transfer Accountability: Review all EPAs, Cooperative Research and Development Agreements (CRADAS) and Commercial Test Agreements (CTA) to ensure all equipment is loaned or donated properly IAW AFI 61-301. Contractor shall ensure all loaned or donated property is processed through LMCA to include ITAM. Annually review lease, loan and donation agreements of Government equipment to Non- Government Agencies (NGA).

1.6.4.5. Equipment Turn-in: Contractor shall process all equipment turn-ins within 45 days of receiving the item. The Contractor shall turn-in equipment to base supply, Defense Logistics Agency Disposition Services (DLADS) or other recipients as identified. The Contractor shall not accept any equipment that contains hazardous materials. All turn-ins must have the proper certifications stating the equipment is free from contamination. (SS-L02)

1.6.4.6. Ensuring Accountability of CA/CRL: The Contractor shall enter applicable information for L/P assets and controlled items (COMSEC, etc.) into DPAS. LMCA may retain unofficial records in DPAS for internal purposes. Ensure accountable items are listed on the CA/CRL Inventory (R14), or if applicable, the Organizational Visibility List (R15), obtain an updated and signed Custodian Authorization/Custody Receipt Listing (CA/CRL) annually, upon change of custodian, and/or when requested by the equipment custodian. Identify the COMSEC items that must be tracked within the COMSEC Material Control System (CMCS) and follow procedures for accountability. Ensure all COMSEC items are authorized under ASC 658. Maintain a list of primary and alternate /sub-custodians and due dates of annual inventory inspections to include completion dates IAW AFI 23-101.

1.6.4.7. The Contractor shall also conduct an annual equipment custodian account walk-through for a random 10% of all accountable asset inspection for each subaccount. The Contractor shall document the scheduling and completion.

1.6.4.8. Equipment Documentation: The Contractor shall prepare an AF Form 2005, Issue/Turn-in Request, AF Form 601, Equipment Action Request, or other local process, obtains required signatures, enters the request on AF 126, Custodian Request Log. LMCA will process the transaction(s), ensure the item is entered in the DPAS catalog, and return a completed copy to the sub-custodian. The Contractor shall ensure correct disposition of these files IAW AFI 33-322, Records Management and Information Governance Program. Review and screen DPAS for accuracy and discrepancies; follow-up and take corrective actions.

1.6.4.9. Account Transfers, Consolidations and Management: The Contractor shall perform requests to consolidate or merge equipment accounts, or transfer of equipment items from one account to another. Transfer shall be accomplished within five (5) workdays of request.

1.6.4.10. Government-Furnished Equipment/Contractor-Acquired Property (GFE/CAP): The Contractor shall manage GFE/GFP and CAP IAW DAFMAN 23-119 and AFRLI 61-101 and will also follow Federal Acquisition Regulations. GFE/GFP and CAP Accountable equipment must be maintained in DPAS.

1.6.4.11. Unique Item Identification: The contractor will Assign a Unique Item Identification (UII) asset ID number to all accountable property and apply appropriate label.

1.6.5. Material Handling Unit (MHU) Function

1.6.5.1. Holding Areas:

1.6.5.1.1. Temporary Storage Area - The Contractor shall store supplies and equipment in assigned storage areas. Perform inventories and warehouse surveillance for Temporary Storage Areas, operate and maintain storage areas, holding areas and flammable storage cabinets if applicable.

1.6.5.1.2. In-Transit Property Areas (IPA). The Contractor shall use and IPAs to store equipment and supplies awaiting Turn-In, Operate and maintain IPA.

1.6.5.1.3. Project Holding Areas (PHA). The Contractor shall use a PHA for staging supplies/materials in advance of starting a specific research project.

1.6.5.2. The Contractor shall use TSA, IPA and PHA and all materials must be segregated/not co-mingled and clearly marked. The items must be properly tagged to identify noun, condition, and identification and listed on a report. This report must be posted within the immediate area or made available easily upon request. The items must be stored properly to prevent damage and safe handling. The Contractor shall notify the Branch Chief if item deteriorates into an unsafe condition. Maintain disposition status for items in the TSA/IPA. Document all movement of materials in and out of the holding areas with the appropriate forms. For example, using AF Form 1297. The Contractor shall document the movement by marking the location of each item that is moved to/from a holding area.

1.6.5.3. Release of Equipment: The Contractor shall release property received to the appropriate equipment custodian or equipment control officer and obtain signed receipt documentation. Ensure all APSR items that meet accountability property record requirements are processed and loaded into DPAS upon delivery. The Contractor shall submit a DPAS Cataloging Action Request within five workdays. Perform an inspection of the item for damage and match against requisition document. Notify purchaser if there is any damage or discrepancy. Ensure items marked as Electrostatic Discharge (ESD) sensitive are opened within the proper environment by ESD trained personnel.

1.6.5.4. Central Receiving Point: The Contractor shall establish a central receiving point to receive supplies and equipment ordered by the RQ-West and received from any source to include on-site Contractors and GPC orders.

1.6.5.5. Pick-up and deliver items/equipment from/to alternate equipment custodians IAW local policy.

1.6.5.6. Disposal of Scrap and Waste and Excess Equipment: The Contractor shall coordinate delivery and removal of waste disposal units with the Government representative when the amount of waste/scrap in the warehouse/yard exceeds the capacity of one waste disposal unit. Ensure no hazardous material is contained within the equipment and that clean certificates are provided with the items being turned in.

1.6.5.7. Check if serviceable excess/surplus equipment is found to ensure there isn’t a requirement with the organization/site. Record action and results in the Custodian Log (AF Form 126) if applicable and annotate R14/R15. Ensure serviceable assets are advertised for 30 days based on the date the item was marked as excess in APSR. Equipment without storage facilities and other unique limitations may advertise excess for a minimum of seven (7) workdays. If the item is required by another organization, then will follow the Shipment/ Redistribution Orders (RDO) procedures or if the item is not required or is unserviceable unserviceable/obsolete equipment and excess/surplus non-accountable property or scrap, then will follow the TIN/Disposal procedures.

The Contractor shall prepare applicable electronic DD Form 1149 and annotate the authority of purpose and will file the appropriate DD Form 1149 in the sub-custodian equipment folder and place a copy in the loan jacket or other suspense file until the asset is returned.

1.6.5.8. Receipt Processing: The Contractor shall process receipts for items received and distribute signed copies of the documentation. The Contractor shall process invoices for direct procurement property using a DD Form 1155, Order for Supplies or Services, DD Form 250, Material Inspection and Receiving Report, or vendor invoice form.

1.6.5.9. Incoming Property:

1.6.5.9.1. The Contractor shall offload, sign for and check-in incoming property as it arrives. The Contractor shall uncrate and dispose of packing material, if appropriate, and verify quantity and condition of incoming property within eight hours of receipt. The Contractor shall obtain signatures of the carrier's agent acknowledging shortages, damages or other discrepancies. The Contractor shall prepare and process a Supply Deficiency Report.

1.6.5.10. Property Loans and Donations: The Contractor shall ensure loans are managed with CRADAs (EPAs) and IAW AFI 61-301, The Domestic Technology Transfer Process and the Offices of Research and Technology Applications. Annually inspect to ensure there is a proper active agreement and process the asset in DPAS using the “On LOAN/GFE” option. The Contractor shall coordinate or ship the asset to the organization upon return the Contractor shall update DPAS when the item is returned to the Government, enter the date returned into DPAS using the DPAS ON_LOAN information screen and enter appropriate information to make the asset on hand in DPAS.

1.6.6. Document Control Unit Function:

1.6.6.1. Quality Control: The Contractor shall be the processing point for all transactions to ensure documents are valid. The Contractor shall correct errors and add omitted data as the document passes from one unit to the other.

1.6.6.2. Quality Control Stamp: The Contractor shall be responsible for final quality and validation of documents. After reviewing all documents supporting the request the Contractor shall mark or stamp the documents with Quality Control (QC). The Contractor shall be responsible ensuring all documentation is filed in the appropriate system and inspection ready.

1.6.6.3. Verification and Validation: The Contractor shall ensure all documentation and processes are in compliance with SOP and all appropriate regulations.

1.6.6.4. Provide Unit Records Professional services and manage inventory of records (file plans) IAW AFI 33-322, Records Management and Information Governance Program, AFRL supplement and local written guidance.

1.6.7. Information Technology Asset Management (ITAM)Support

1.6.7.1. ITAM Support:

1.6.7.1.1. The Contractor shall provide support to the Information Technology and Logistics Branch in managing all ITAM or IT assets IAW DAFMAN 17-1203, Information Technology Asset Management. Support shall include, but is not limited to:

data maintenance, data processing, report generating, and reconciliation of the applicable databases pertaining to ITAM assets.

1.6.7.1.2. The Contractor shall support the Equipment Control Officer (ECO) for Information Technology Asset Management (ITAM)and manage the Information Technology (IT) Asset Management system, which includes but is not limited to updating accounts, updating item status, sending advanced notifications of inventory due dates (e.g., 45 days), and filing records. The Contractor shall also keep a record of the location of all and IT hardware assets.

1.6.7.2. ITAM Inventories:

1.6.7.2.1. Contractor shall ensure all Information Technology Property Custodians (PCs) annually conduct a complete book-to-floor/floor-to-book inventory.

1.6.7.2.2. The Contractor shall manage and coordinate an annual inspection and inventory of all managed asset accounts including both ITAM.

1.6.7.2.2.1. For these purposes, the Contractor may be assigned as an ECO and/or ITEC for one or more accounts.

1.6.7.3. ITAM Reports

1.6.7.3.1. The Contractor shall generate a monthly report providing at a minimum the following information:

1.6.7.3.1.1. Status of all accounts to include account tracking number, number of assets, due date for annual inventory, assigned equipment custodians, and pending actions (e.g., ROS, new EC, account freeze);

1.6.7.3.1.2. Status of all the Report of Surveys IAW DoD 7000.14-R, Financial Management Regulation, Volume 12, Chapter 7 & Department of the Air Force Reports of Survey (ROS) Guidance.

1.6.7.3.1.3. Total number of assets added to accounts;

1.6.7.3.1.4. Total number of assets pending excess and removed from inventory;

1.6.7.3.1.5. Total number of inventory records modified by ECO entry.

1.6.7.4. ITAM Turn-In

1.6.7.5. ITAM assets designated for turn-in/ excess will be properly cleared/sanitized, processed according to DAFMAN 17-1203, and scheduled for DLADS pickup within 45 days of designation.

(SS-L02)

1.6.7.6. Munitions Section Administrative Support: (includes Munitions Section Operations Support, HTA, Fuels and Hazardous Materials)

1.6.7.7. The Contractor shall provide administrative support of Munitions Section office activities to include: respond to business related inquires and direct to appropriate Section or Element personnel or coordinate to ensure efficient response to customer, prepare, assemble, coordinate and track official documents, letters, reports and packages and manage and coordinate official email traffic from various organizational mailboxes. In addition, support shall include preparing, transcribing, transferring, systematizing, and preserving both written and computerized communications and records and gathering and distributing other business-related information as necessary.

1.6.7.8. Use spreadsheet trackers in ‘Schedule’ file to track due dates of official correspondence, technical documents and operating instructions in Government systems and initiate and coordinate reviews/updates and signature requirements.

1.6.7.9. The Contractor shall schedule/coordinate all Munitions Section hazardous operations with AFRL Site Operations Control Center (SOCC) and other test agencies as necessary.

1.6.7.10. The Contractor may be tasked to provide a Weekly Activity Report (WAR) to the GPM each Thursday by 1200hrs. The WAR shall report on the initiation/progress of Section/element activities, service numbers, material/logistics processes, policy/program updates, training/meeting conclusions, facility/equipment issues, trends and new and updated items to address.

1.6.7.11. The Contractor shall monitor unit and site personnel…