SSP 26_031 ELECTRO-HYDRAULIC WINCH SYSTEM.pdf

USM SSP 26_031 Notice of Proposed Sole Source Purchase of Electro-Hydraulic Winch.

http://www.ms.gov/dfa/contract_bid_search/Bid

RFx: 3150006897

Comments/objections will be received as required per Section 31-7-13 (C) of the Mississippi Code until

8:00 a.m. (Central Time) on July 17, 2026.

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity shall submit a written notice to:

Jacob Cochran

Director of Procurement & Contracts 118 College Dr. Box 5003 Hattiesburg, MS 39406 bids@usm.edu

Phone: 601-266-4131

Subject Line must read "Sole Source Objection USM SSP 26_030"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement.

Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the proposed sole source request can be provided by another person or entity, then USM will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then USM will appeal to the Public Procurement Review Board. USM will have the burden of proving that the commodity is only provided by one (1) source.

Run Dates: 7/2, 7/9

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 26_031

The University of Southern Mississippi anticipates purchasing the item(s) listed below as a sole source purchase. Anyone objecting to this purchase shall follow the procedures outlined below.

1. Description of the commodity that USM is seeking to procure:

Okeanus Model DT3125-200-028072-EHLW Electro-Hydraulic Winch (Quote #261038_B, dated 06/16/2026, revised configuration). This includes: Standard Model DT3125-200-028072- EHLW Winch with Soft Starter, Heat Exchanger, and 50 Meter Tethered Remote Control;

UNOLS Compliant Maximum Capability Document for UNOLS Appendix A & B; and a custom slip ring configuration and modified levelwind assy. Base price for this configuration (excluding custom slip ring adjustment): $324,465 (Ex Works Houston, TX). Full original quote and specification sheet attached.

2. What efforts were made by the Agency to determine that the proposed provider is the only entity that can provide the commodity needed?

Market research was conducted on major oceanographic winch manufacturers. Only Okeanus Science & Technology offers the exact Model DT3125-200-028072-EHLW with the required drum capacity (6,600 m of 0.680" OD cable), hydro-active level wind system (standard configuration), integrated power and control features, and full UNOLS Appendix A & B compliance documentation. No other vendor provides this precise combination of specifications required for USM’s mROV operations.

3. What efforts were made to ensure the best possible price for the commodity was obtained?

A formal quote was obtained directly from the manufacturer, Okeanus Science & Technology.

Pricing for comparable high-capacity electro-hydraulic winches from other suppliers was reviewed; however, no other manufacturer could meet the exact technical specifications and UNOLS compliance requirements. The quoted base configuration (with levelwind upgrade) represents the best available price for a fully compliant system.

4. Why is the commodity the only one that can meet the needs to the Agency?

The Okeanus DT3125-200-028072-EHLW is the only winch that meets all of USM’s technical requirements for the mROV program, including:

5. 20,000 lb maximum line pull and 150 ft/min line speed

6. Specific drum dimensions (28" core, 72" width, 56" flange) and 6,600 m capacity for

0.680" cable

7. Standard hydro-active level wind system

8. UNOLS Appendix A & B compliance documentation

9. Slip ring configuration (power and data transmission)

10. Soft starter, heat exchanger, and tethered remote control Other available winches lack this exact combination of drum capacity, performance specifications, and UNOLS compliance necessary for safe, standards-compliant ROV operations on UNOLS vessels.

11. Why is the amount expended for the commodity reasonable?

The base price of $324,465 (plus the cost of the add ons listed on the price sheet) is reasonable because it covers a fully engineered, high-specification capital equipment item built to ABS and UNOLS standards with multiple specialized features (soft starter, heat exchanger, custom slip ring, and UNOLS documentation). The quote includes a 14–16 week lead time and a 1-year warranty. This is a one-time purchase essential for the mROV Operating Budget and represents the lowest cost to obtain a compliant system meeting all project specifications.

Advertisement Schedule Date

1st scheduled 7/2/26

2nd scheduled 7/9/26

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity shall submit a written notice by July 17, 2026, 8:00 AM CST, to:

Jacob Cochran

Director of Procurement & Contracts

Jacob.Cochran@usm.edu

Subject Line must read "Sole Source Objection 26_XXX"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement. Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the proposed sole source request can be provided by another person or entity, then USM will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then

USM will appeal to the Public Procurement Review Board. USM will have the burden of proving that the commodity is only provided by one (1) source.