SSN-NOI_Hurco VMX64 and VMX24-CO Comments.docx

NIST Document Type: Sources Sought/Notice of Intent Procurement Identifier: NIST-AMD-F-FTO-SSN-26-0004 Title: Hurco Service Repair and Upgrade

PSC: J034 Maintenance, Repair, and Rebuilding of Equipment- Metalworking Machinery NAISC: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

BACKGROUND:

The National Institute of Standards and Technology (NIST) is seeking information from sources that may be capable of providing repair, maintenance, and training on Hurco VMX64 and VMX24 computer numerical control (CNC) machines. If no alternate sources are identified, the Government intends to issue a Sole Source Award to Hurco Companies Inc. (One Technology Way, Indianapolis, IN 46268 USA) UEI NJ7KYK6V3PL9, under the authority of FAR 12.102. The North American Industry Classification System (NAICS) code for this acquisition is 811310.

The Fabrication Technology Office (FTO) at The National Institute of Standards and Technology (NIST) provides engineering, fabrication, and technical services to support the creation of unique measurement instruments and scientific apparatus for NIST scientists and research staff. The FTO delivers mission-critical engineering and manufacturing expertise to produce specialized parts and subassemblies for one-of-a-kind instruments. A team of skilled engineers, instrument makers, and technicians offers single job/prototype work, short production runs, mechanical engineering design, optics and glass fabrication, and technical solutions for electromechanical devices.

The Hurco VMX64 and VMX24 CNC machines are located at the Gaithersburg, MD campus. Both machines are critical to NIST’s precision manufacturing research and development activities. This procurement is a standalone project to restore full functionality and enhance the machines’ capabilities with an upgraded probing system on the VMX64 and repaired spindle on the VMX24. To meet mission requirements, the FTO seeks to procure P/N 416 0607 903 I/O-IF board and associated services to activate the probing system on the Hurco VMX-64, as well as parts and services for the repair of the Hurco VMX-24, including spindle replacement. The probing system on the VMX-64 enhances workflow efficiency by enabling precise probing functionality, improving measurement accuracy, and reducing setup time for machining operations. From a safety perspective, the tool touch ensures accurate positioning, minimizes human error, and enhances operator safety by reducing manual intervention in the probing process. For the VMX-24, the spindle repair addresses bearing issues to restore full operational condition, ensuring precision and reliability for NIST’s manufacturing research.

NIST conducted market research and only the original equipment manufacturer (OEM) Hurco Companies Inc can provide the services. The results of that market research revealed that only Hurco Companies Inc. UEI NJ7KYK6V3PL9, appears to be capable of meeting NIST’s requirements.

No other source can provide the same repair maintenance and training of the Progress VP and CUT1000 EDM other than GF Machining Solutions.

Requirement: The contractor shall provide all OEM parts and labor to repair the HURCO VMX-64 and HURCO VMX-24. The work includes replacing the Y-axis ballscrew and bearings on the VMX64, installing new way cover gaskets, installing an I/O-IF board (P/N 416 0607 903) to activate the probing system, calibrating the probes, thoroughly cleaning the coolant system, and replacing coolant filters in the Barnes chip conveyor. For the VMX24, the work includes diagnosing bearing issues, removing the old spindle, installing a new spindle assembly, and calibrating the machine.

Required Tasks:

· -Replace the Y-axis ballscrew and bearings on the VMX-64.

· · Install new way cover gaskets on the VMX-64.

· · Install the I/O-IF board and wire the probing system on the VMX-64.

· · Calibrate probes and check operation on the VMX-64.

· · Thoroughly clean the coolant system on the VMX-64.

· · Install new filters in the Barnes chip conveyor on the VMX-64.

· · Provide a coolant filter for the chip conveyor on the VMX-64.

· · Allocate additional labor time for deep cleaning the coolant system on the VMX-64.

· · Diagnose bearing issues, remove the old spindle, install a new spindle assembly, and calibrate the VMX-24.

HOW TO RESPOND TO THIS NOTICE

In responding to this notice, please DO NOT PROVIDE PROPRIETARY INFORMATION. Please include only the following information, readable in either Microsoft Word 365, Microsoft Excel 365, or .pdf format, in the response. Submit the response by email to the Primary Point of Contact and, if specified, to the Secondary Point of Contact listed at the bottom of this notice as soon as possible, and preferably before the closing date and time of this notice.

· Provide the complete name of your company, address, name of contact for follow-up questions, their email, their phone number and, if your company has an active registration in https://sam.gov, your company’s Unique Entity ID (UEI).

· Details about what your company is capable of providing that meets or exceeds NIST’s minimum requirements.

· Whether your company is an authorized reseller of the product or service being cited and evidence of such authorization.

· Identify any aspects of the description of the requirements in the BACKGROUND section above that could be viewed as unduly restrictive or create unnecessary barriers that adversely affect your firm’s ability to fully participate in a procurement for such services and explain why. Please offer suggestions for how the requirements could be organized or structured to encourage the participation of small businesses.

· For the NAICS code

· Indicate whether your company is (a) a small business or (b) other than small business. See the Table of Small Business Size Standards and the associated .pdf download file for small business size standards and additional information.

· If you believe the NAICS code listed in this notice is not the best NAICS code for the type of product addressed in this notice, identify an alternative NAICS code that you believe would be more appropriate for the planned procurement.

· If your firm has existing Federal Supply Schedule contract(s) or other contracts for products or services against which the Department may be able to place orders, identify the contract number(s) and other relevant information.

· Describe your firm’s experience (as a prime, subcontractor, or consultant) providing the products or services described in Background section.

· Provide any other information that you believe would be valuable for the Government to know as part of its market research for this requirement.

· Please let us know if you would like to engage to get a better understanding of the requirement or need additional information about the Government’s requirement for the products or services described in the Background section.

QUESTIONS REGARDING THIS NOTICE

Questions regarding this notice may be submitted via email to the Primary Point of Contact and the Secondary Point of Contact listed in this notice. Questions should be submitted so that they are received by 11:00 a.m. Eastern Time on April 27, 2026. Questions will be anonymized and answered via sources sought notice amendment following the question submission deadline.

IMPORTANT NOTES

The information received in response to this notice will be reviewed and considered so that the NIST may appropriately solicit for its requirements in the near future.

This notice should not be construed as a commitment by the NIST to issue a solicitation or ultimately award a contract.

This notice is not a request for a quotation. Responses will not be considered as proposals or quotations.

No award will be made as a result of this notice.

NIST is not responsible for any costs incurred by the respondents to this notice.

NIST reserves the right to use information provided by respondents for any purpose deemed necessary and appropriate.

Thank you for taking the time to submit a response to this request!