SSN 75F40126SSN134475.pdf

THIS IS A SOURCES SOUGHT ANNOUNCEMENT, A MARKET SURVEY FOR

WRITTEN INFORMATION ONLY. THIS IS NOT A SOLICITATION

ANNOUNCEMENT FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED

FROM THIS ANNOUNCEMENT. NO REIMBURSEMENT WILL BE MADE FOR ANY

COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS

ANNOUNCEMENT OR ANY FOLLOW-UP INFORMATION REQUESTS. NO

TELEPHONE CALLS WILL BE ACCEPTED REQUESTING AN RFQ PACKAGE OR

SOLICITATION. THERE IS NO RFQ PACKAGE OR SOLICITATION. IN ORDER TO

PROTECT THE PROCUREMENT INTEGRITY OF ANY FUTURE PROCUREMENT,

IF ANY, THAT MAY ARISE FROM THIS ANNOUNCEMENT, INFORMATION

REGARDING THE TECHNICAL POINT OF CONTACT WILL NOT BE GIVEN AND

NO APPOINTMENTS FOR PRESENTATIONS WILL BE MADE.

The U.S. Food and Drug Administration (FDA), Office of Acquisitions and Grants Services (OAGS) issues this Sources Sought Notice (SSN) on behalf of Center for Biologics Evaluation and Research (CBER), the Office of Vaccines Research and Review (OVRR) in order to determine if there are existing small business sources capable of providing a contractor-supplied telemetry system with telemetry monitoring and delivery of a constant CO2 supply for a government owned external bulk CO2 tank located at the loading dock of Building 52 at the U.S. Food and Drug Administration, Federal Research Center White Oak Campus, 10903 New Hampshire Avenue, Silver Spring, MD 20993. The current contract for this service will expire on 09/17/2026 so a new contract for a Base plus four option years will need to begin on 09/18/2026.

Period of Performance: Base plus four option years, with the following periods of performance:

Base Year: 09/18/2026 – 09/17/2027 Option Year 1: 09/18/2027 – 09/17/2028 Option Year 2: 09/18/2028 – 09/17/2029 Option Year 3: 09/18/2029 – 09/17/2030 Option Year 4: 09/18/2030 – 09/17/2031

If your firm is considered a small business source under North American Industry Classification System (NAICS) 325120 – Industrial Gas Manufacturing; with a Small Business Size Standard of 1,200 employees, and you believe that your firm would be able to provide the FDA with the services described below, please submit an email to suzanne.martella@fda.hhs.gov.

Other than small business concerns are also encouraged to submit capability statements. The vendor shall include information about the company and demonstrate that it can meet all of the minimum performance requirements.

Minimum Technical Requirements for Carbon Dioxide Refills for the Telemetry System:

1. Telemetry System: Contractor shall include and install a telemetry tank monitoring system to monitor when a fill is required; in no case shall the tank have less than a 10-day reserve supply. The telemetry system shall be ready for use on the first day of the contract. A list of government personnel that require access to the telemetry system will be provided to the mailto:suzanne.martella@fda.hhs.gov contractor after contract award. The system shall include an appropriate back-up power supply and shall automatically maintain monitoring regardless of building power status. The contractor may utilize load trending to help plan scheduling, however, shall not rely exclusively on any set schedule as usage demand may fluctuate.

2. Fill Quantity/type: At each fill, tanks shall be filled to normal operating fill capacity. Fill quantity of 156 tons, Beverage grade or better, at least 99.9% pure.

3. Fill to Tank Requirements: The Bulk CO2 Storage Tank shall be filled in accordance with the operations manual for the model (Make: Chart Inc., Model: VS-6 Ton CC350, Serial Number 26714) which states the operation pressures shall remain above 165 psi to prevent formation of solid CO2.

4. Fluid Handling and Delivered Fluid Quality: Contractor shall deliver carbon dioxide that is Beverage grade or better (at least 99.9% pure), in accordance with the most current edition of ISBT (International Society of Beverage Technologists) Quality Guidelines and Analytical Procedures; with all gases/ cryogenic handled in accordance with appropriate procedures to prevent introducing contaminants. The contractor shall provide lot number and fluid quality with every delivery. Traceability records shall be maintained by the contractor in accordance with ISBT standards, where necessary. All materials utilized shall be compatible with the specified grade of fluid and shall be maintained clean and non-contaminating.

5. Complete Service: The Contractor shall be responsible for providing all materials and competent labor as required to comply with the requirements of this contract.

6. Compliance: The Contractor shall identify and comply with all applicable laws, rules regulations and directives governing the transportation, storage, safety, qualification, and certification of gas and tanks necessary to perform the contract.

7. Low Supply Emergency Response: In the event of any low tank status which is less than 30%- or 458-gallons of CO2 (whether reported by the telemetry system or notification from the government), the contractor shall respond within 2 hours to restore tank supply so as to avoid any disruption to facility operations, but in no case shall tank remain low for a period greater than 24 hours from the time first reported, regardless of time or calendar day. Where a malfunction is observed in government equipment as the cause of such low supply condition, the contractor shall immediately report the condition to the authorized government representative and shall maintain an available supply for immediate tank refill as required.

8. Inspection, Cryogenic Bulk Tank and Near Tank Equipment: Prior to each bulk tank fill, and again after fill and prior to leaving the site, the contractor shall perform a visual inspection to confirm the tank and apparatus is in safe condition, relief valves and safety devices are at an appropriate status to receive a system fill. Upon completion of each fill, the contractor shall perform a visual inspection to ensure all manipulated valves and components have been restored to the proper, safe operating position. Where any deficiency is observed but was not caused by the vendor, the contractor shall immediately report the observed condition to the government. All valves and fittings shall be inspected quarterly for leaks or other conditions that could result in malfunctions.

9. Inspection, Reserve Manifold: At each tank fill, the contractor shall inspect the gaseous back-up manifold for proper pressure and operation and shall record the data. In the event of any apparent loss of gas supply or apparent manifold malfunction, the contractor shall immediately report the condition to the government.

10. Inspection, Valves and Fittings: All valves and fittings shall be inspected for leaks or conditions that could result in malfunctions.

11. Telemetry System Maintenance: The contractor shall be responsible for testing, verifying, and maintaining the proper operation of the telemetry system, including provision of any required service parts, components, and back-up batteries. At no time shall the bulk CO2 supply not be monitored.

12. Building Systems: The contractor shall not adjust any government owned equipment without authorization.

13. Preservation of Government Owned Equipment: All work shall be executed utilizing the means and materials in accordance with best industry practices, and fully in conformance with bulk tank and near-tank equipment manufacturer requirements. The means and methods utilized shall be applied in such a manner as to preserve manufacturer warranties for government-owned equipment.

14. Material Safety Data Sheets: (MSDS): The contractor shall prepare an MSDS for each hazardous item as prescribed in Federal Standard 313, and ensure that the contract number, part number/trade name, National Stock Number (NSN) or Local Stock Number (LSN), Temporary Stock Number (TSN), Activity Control Number (ACN) and complete specification reference, including type, grade and class, are included on the MSDS. This applies to all items that are classified as hazardous in Federal standard No. 313 or in the OSHA Hazard Communication Standard (29 CFR, PART 1910.1200, SUBPART H) and Health Administration (OSHA) under the authority of the Occupational Safety and Health Act of 1970 (29 U.S.C. § 651 et seq.).

15. Safety: The contractor shall be responsible for the safe and proper execution of all work and compliance with all federal safety standards. At all times for each tank refill, the contractor shall: 1) inspect the reserve manifold for proper pressure and operation, record the data, and provide it to designated POCs upon request; 2) visually inspect before refilling to confirm that the tank and connected equipment are in safe condition, relief valves and safety devices are at appropriate status to receive a system fill; 3) follow OEM instructions and applicable safety procedures for refilling; 4) monitor and adjust the pressure to the tank’s system to ensure safe operation; 5) have applicable personal protective equipment (PPE) ready to be donned to address possible refill issues; 6) visually inspect all manipulated tank components and connected equipment have been restored to the proper position for safe tank operation after refilling is complete; and 7) immediately report any malfunctions or deficient conditions to designated POCs.

16. Approvals: The contractor is responsible for obtaining/maintaining all required certifications, licenses, and state and municipal locale approvals, as specified herein, during the contract period.

17. Site Conditions: The contractor shall maintain site conditions and shall not perform any action which may compromise security or integrity of the bulk supply.

18. Workmanship: Unless otherwise specifically provided herein, the quality of all items rendered shall conform to applicable industry standards, including but not limited to recommendations of the Compressed Gas Association (CGA) and ISBT.

Deliverables: Service Records and Reports: The Contractor shall, commensurate with the completion the preventive maintenance service visit, provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced, a detailed description of the work performed, the test instruments or other equipment used to perform the service, the name(s) and contact information of the technician who performed the service, and for information purposes, the on-site hours expended, and parts/components replaced. In addition, the Contractor shall provide a written report to the FDA Contracting Officer’s Representative (COR) and Contract Specialist, summarizing all activities (including any warranty work) each time servicing is performed.

Place of Performance

The equipment is located and servicing shall be performed at the Center for Biologics Evaluation and Research (CBER) at the following address:

US FDA / CBER

Federal Research Center White Oak Campus Loading Dock

BLDG 52/72

10903 New Hampshire Avenue Silver Spring, MD 20993

Responses to this Sources Sought shall unequivocally demonstrate that the respondent is regularly engaged in the sale of same or substantially similar services. Though the target audience is small business vendors or small businesses capable of supplying a U.S. product/service of a small business vendor or producer, all interested parties may respond. At a minimum, responses shall include the following:

• Business name and bio, Unique Entity ID (SAM) number, business address, business website, business size status (i.e., SB, VOSB, SDVOSB, HUBZone SB, SDB, WOSB, LB), point of contact name, mailing address (if different from business address), phone number and email address. Provide this same information again if responding to provide a service offered by another firm.

• Descriptive literature, brochures, marketing material, etc. detailing the preventive-corrective maintenance services which the responding firm is regularly engaged in providing, including providing a telemetry system with telemetry monitoring and carbon dioxide refills bulk carbon dioxide. Capability statements must provide sufficient information that unequivocally demonstrates that the technical requirements and/or delivery time identified above can be met.

• Past Performance (within the last 3 years) information for the sale of same or substantially similar product/service to include date of sale, description of services provided, contract dollar value, client name, client address, client contact name, client point of contact mailing address (if different from that provided for client), client point of contact phone number, client point of contact email address, and name of the manufacturer (to include Unique Entity ID (SAM) number and size status) if not the respondent.

• The offeror shall furnish sufficient technical information necessary for the Government to conclusively determine that the offered services meet the technical requirements identified above.

• The offeror’s capability to initiate service within the two-day response-time requirement from original notification.

• If applicable, identification of the firm’s GSA Schedule contract(s) by Schedule number and SINs that are applicable to this potential requirement are also requested.

• If applicable, identification of Best in Class (BIC) contract information or other Government-wide or HHS-wide contracts that the equipment/service is available on.

• If a large business, provide whether subcontracting opportunities exist for small business concerns.

• Standard commercial warranty and payment terms.

• Provide place of manufacture or any other applicable information to enable review and analysis pertaining to the Buy American statute and requirements relating to Made in America in the event a nonavailability waiver request through the MIAO Digital Waiver Portal is needed.

• Though this is not a request for quote, informational pricing for the products would be helpful for market research purposes.

The Government is not responsible for locating or securing any information not identified in the response.

Interested Contractors must respond with capability statements which are to be submitted by email only to the point of contact listed below on or before 3:00 pm (Central Time in Jefferson AR) on May 27, 2026 to Suzanne Martella, email suzanne.martella@fda.hhs.gov. Reference:

75F40126SSN134475.

mailto:suzanne.martella@fda.hhs.gov

Disclaimer and Important Notes

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.

Responses with weblinks will not be opened or viewed.

Responses must demonstrate capability, not merely affirm the respondent’s capability (i.e. the response must go beyond the statement that, “XYZ company can provide the instrument, technical support etc.”).

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

After a review of the responses received, a pre‐solicitation synopsis or combined synopsis/ solicitation may be published in SAM.gov – Contracting Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality and Proprietary Information

No proprietary, classified, confidential, or sensitive information should be included in your response.

The Government reserves the right to use any non‐proprietary technical information in any resultant solicitation(s).

Additional Notes:

If the stated requirements appear restrictive, please submit comments detailing the concern. Though this is not a request for quote, informational pricing for the service would be helpful.