SSN 36C25626Q1132.pdf

Department of Veterans Affairs

Network Contracting Office (NCO) 16

Sources Sought Notice (SSN)

DISCLAIMER:

This Sources Sought Notice (SSN) is issued solely for informational and market research purposes and does not constitute a solicitation. This notice shall not be construed as a commitment by the Government to award a contract, nor does it obligate the Government to any acquisition action. Responses to this notice are strictly voluntary; the Government will not reimburse any costs associated with responding. Respondents should not include proprietary or restricted information. If a solicitation is issued, it will be posted on SAM.gov. It is the responsibility of the interested parties to monitor this site for additional information pertaining to this SSN.

1. Title

Neptune Smart Docking Station

2. Purpose

The purpose of this SSN is to identify qualified and capable sources to assist in determining the appropriate acquisition strategy (e.g., small business set‑aside, unrestricted). Responses will support the VA’s market research for an anticipated requirement.

3. NAICS and PSC Information

Primary NAICS: 339113 – Surgical Appliance and Supplies Manufacturing. Small Business Size

Standard: 800 employees.

4. Required Vendor Responses

Vendors must provide complete responses to all items below to be considered responsive to this

SSN:

1. Where are the requested items/equipment manufactured? Provide the country of manufacture for the Stryker Neptune Smart Docking Station (model 0770‑100‑000). Attach supporting

OEM documentation (e.g., technical datasheet, FDA registration info).

2. Are the requested items/equipment manufactured by a small or large business under NAICS

339113? Include NMR compliance documentation.

3. Provide a current OEM authorization letter confirming your company is an authorized distributor of Stryker products, including:

• Ability to sell the Neptune Smart Docking Station

• Access to OEM parts, accessories, consumables, and warranty support

• Confirmation that no gray‑market equipment will be provided

• Letter must be current (no more than 1 year old) and issued directly by Stryker.

4. Provide contractor name, point of contact, address, phone number, email, business size, UEI and CAGE code.

5. Identify whether your company qualifies as SB, SDVOSB, VOSB, HUBZone, or 8(a).

Provide proof of certification (SDVOSB/VOSB must be SBA‑certified under the VetCert program).

6. Identify any GWAC, GSA Schedule (including SINs), IDIQ, or BPA under which these supplies/services are available, including contract numbers.

7. Confirm that you can provide ONLY the brand‑name item specified: Stryker Neptune Smart

Docking Station, 120V, Item #0770‑100‑000. State “YES, we can supply the exact brand‑name model” or “NO”.

8. Confirm that the docking station you offer:

• Is fully compatible with Neptune S and/or Neptune 3 rovers currently deployed at the

VA facility

• Requires no modifications to existing rovers, canisters, fittings, software, or workflow

• Provides full docking, emptying, and wash cycle interoperability per OEM specifications

• Attach OEM documentation verifying compatibility.

9. Confirm Warranty terms, response time for service calls, and access to genuine Stryker replacement parts.

10. Confirm the Stryker Neptune system is FDA listed, provided in its OEM-sealed packaging, and compliant with all IFU, safety standards, and FDA documentation requirements. Provide documentation.

5. Instructions for Responses

Questions regarding this SSN shall be submitted by 12:00 PM (CST), July28, 2026, to

William.Shaver@va.gov. Responses must be submitted by 16:00 (CST), July 29, 2026, in

Microsoft Word or PDF format to the same email address. Include the subject line: “VAMC

Neptune Smart Docking Station– SSN Response.”

6. Market Pricing

Vendors are encouraged to provide estimated market pricing. Pricing information provided will assist the VA in determining procurement strategy and is considered part of market research only.

7. Additional Information

Information provided will be used solely for market research and will not be released outside the

VA acquisition team. If no responses to this notice are received from an authorized distributor, then this action will be sole sourced to the manufacturer/authorized distributor.

8. Contact Information

William Shaver

William.Shaver@va.gov

9. Background - SOW

Please see the draft Statement of Work (SOW), provided as Attachment A, for additional background and technical information.

mailto:William.Shaver@va.gov