Attachment A_Draft Statement of Work.pdf

STATEMENT OF WORK

Neptune Smart Docking Station

A. PURPOSE:

Provide, deliver, install, and commission Stryker Neptune Smart Docking Station that safely empties, contains, and cleans mobile OR surgical suction/waste units without manual handling of biohazardous fluids. The overall purpose of the Stryker Neptune Smart Docking Station is to safely empty, clean, and sanitize the mobile surgical suction units (called rovers) used during operations. The system eliminates the need for staff to manually change heavy waste canisters or dump biohazardous fluids

B. DELIVERY INSTRUCTIONS: All items/products that are purchased will be delivered to the address listed below no later than 60 days after contract award. Points of contact will be made available after contract award.

DELIVERY ADDRESS:

G.V. (Sonny) Montgomery VA Medical Center Warehouse

ATTN: Surgical Service/OR Department)

1500 E. Woodrow Wilson Ave

Jackson, MS 39216

C. BACKGROUND: The Neptune Smart Docking Station (120V) is a central hub for Strykert s Neptune Waste Management System. It drains hazardous surgical fluids from connected Neptune rovers, washes the canisters with detergent, and automatically powers the system's cloud-based Smart Equipment Management (SEM) data application

D. SUBSTITUTIONS OR ALTERNATE PRODUCTS: NONE/ NOT APPLICABLE. Only the Stryker Neptune docking station is physically/electronically interoperable with the facility’s existing Neptune rovers, ensuring hands free, closed path emptying and automated internal washing without modifying devices or SOPs.

E. SPECIFIC ITEMS TO BE PURCHASED:

Item # Item Description Quantity

0770-100-000 Neptune Smart Docking Station 120V 1

F. SCOPE:

The Neptune Smart Docking Station (120V) by Stryker is a stationary base unit that serves as the central hub for the Neptune S and Neptune 3 Waste Management Systems. Its scope involves the automated, hands-free disposal of biohazardous surgical fluid waste and surgical plume smoke

G. SPECIFICATIONS:

Product

Compatibility

The 120V Neptune Smart Docking Station securely docks and connects with the mobile rover units via an automated electromagnetic coupler

Software

Compatibility

SYSTEM

Features

The Stryker Neptune Smart Docking Station (120V) utilizes proprietary, closed-system software designed solely to operate the docking, washing. and fluid-disposal cycles.

It is software-compatible exclusively with Neptune 3 and Neptune S rover units

Amplifier

Features N/A

Analog

Specifications-

AC

Channels

The unit runs off a standard 120V AC wall outlet. Its core analog specifications and

AC/power features include:

1. Pover Requirements: Operates at 120V, AC, 3 amps.

2. Transfer (Coupling): The docking station uses electromagnetic/inductive couplers rather than physical plug-in channels to transfer power directly to the rolling waste unit (the Rover).

3. Electrical Specifications: Designed as a centrally located stationary unit with integrated safety features to handle biohazardous waste.

Digital

Specifications

1. Voltage & Power: 120V- AC, 60 Hz, 3.0A, single phase.

2. Connectivity: Enabled with Wi-Fi capability and Smart Equipment Management

(SEM) to transmit performance data, service metrics, and rover insights to the cloud.

3. Interface: Digital display and notification system for operation modes, alerts. and system tracking.

4. Wash Cycles: Digitally controlled cycles with approximate times:

• Quick Drain: -2 minutes

• Standard Wash: -5 minutes

• Extended Wash: -45-50 minutes

Analog

Specifications

N/A

Modes of

Operation

1. Quick Drain I Wash Cycle (Approx. 2 minutes): Designed for rapid O.R. tumaround between cases, this mode performs a fast empty and rinse.

2. Standard Cycle (Approx. 5 minutes): The default operational mode is designed to empty the collected waste fluids into the hospital's wastewater system while running internal rotating power washers and detergent through the rover's containers.

3. Extended Wash Cycle (Approx. 50 minutes): A deep-clean mode typically used at the end of the day to ensure the collection canisters and internal lines of the rover are thoroughly sanitized and flushed

Wireless

Specifications

1. Wireless Standards: Standard Wi-Fi connectivity for wireless internet connection.

2. Data Transfer: Transmits real-time rover insights (location, maintenance needs. run-time) to the cloud at the end of eve!)' docking cycle.

3. Local Communication: Uses infrared and electromagnetic couplers to automatically engage and communicate directly with the mobile Rover unit during docking.

4. Security: Data transmitted is strictly diagnostic; no Patient Health Information (PHI) is included.

5. Hardwire Options: Also includes physical Ethemet and USB ports for software upgrades, maintenance, and localized troubleshooting.

6. Power & Compliance: Requires a 120V (120 VAC, 60 Hz, 12 A) electrical connection and is engineered for medical electromagnetic compatibility (IEC 60601-1 Q) to prevent RF signal interference in the operating room

User Interface N/A

PC Interface N/A

Amplifier

Mechanical

1. Pover Couplers (Wireless Transfer): The system uses electromagnetic power couplers rather than traditional pin-and-socket plugs. It acts like a transformer, where the primary winding is in the Docking Station and the secondary winding is in the Rover. When docked, the two transformer halves align, allowing safe, inductive transfer of power.

2. Hands-Free Cleaning & Emptying: Once the motorized Rover unit connects with the docker, automated pumps and valves engage to drain the surgical fluid waste directly into facility plumbing. It then rinses the internal canisters with clean water and Neptune Docking Detergent 0700-001-026.

3. Mechanical Auto.Down Safety: The Rover features a motorized IV pole that rises and falls. In the event of a power loss or emergency, an internal return spring and brake mechanism engage. If the pole drops mechanically, the motor is back-driven to act as a speed-limiting electrical generator

Operating

Parameters

Electrical Requirements

• Voltage: 120V AC

• Frequency: 60 Hz

• Amperage: 3.0 Amps (single phase)

• Grounding: Requires a protective earth ground

Plumbing & Water Requirements

• Water Pressure Range: 50 to 120 psi

• Temperature Range: 40 to 110 ‘F (4.4 to 43.3 ‘C)

• Connection Type: Accepts standard garden-hose style fitting

• Water Usage: -9 to 11 gallons (34 to 42 liters) per rinse cycle

• Drain Connection: 1.0-inch PVC hose connected to a floor drain or permanent service within 8ft of the docking station

Regulatory

Compliance

FDA Regulations: The core system falls under FDA product codes and regulations for surgical waste and plume management devices. The regular and safe operation of these devices is heavily tied to adhering to the manufacturer’s Instructions for Use.

H. SALIENT CHARACTERISTICS

1. Hands-Free Operation: Uses electromagnetic couplers to automatically engage with the rover for fluid emptying and cleaning—requiring no manual canister dumping or hose insertion.

2. Self-Cleaning Cycles: Employs internal rotating power washers and automated detergent injection to sanitize the rover's internal canisters. Typical wash cycles include a 2-minute quick drain, a 5-minute wash, and an extended 45—50 minute cycle.

3. Cloud Connectivity & SEM: Equipped with WI-Fi connectivity and Smart Equipment Management (SEM). It transmits performance metrics, rover locations, and maintenance needs directly to the cloud to drive compliance and remote error reporting.

4. Electrical Specifications: Operates on 120V power for data transmission, magnetic coupling, and automated wash controls.

5. Utility Requirements: Requires a facility's fresh water supply line (typically 50 to 120 PSI) and a direct waste outlet/drain.

6. Compatibility: Centralized station designed to service both the high-capacity Neptune 3 and the compact Neptune S rovers

l. SYSTEM REQUIREMENTS

Contractor shall provide a projected schedule in terms of days from the time of award, addressing (at a minimum) the following milestones: verification that all system quantities and configurations are accurate; manufacture/assembly of all parts and/or equipment; delivery to identified locations.

J. MAINTENANCE

The Contracting Officer Representative (COR) or designated alternate is the Contractor's reporting and contact official for all service calls required.

The contractor wili provide a 1 year warranty for parts and service. If Contractor is unable to repair the equipment to its normal operational state the Contractor shall replace the electromyogram system.

K. REPORTS/DOCUMENTATION

For any services performed on site, upon arrival at the Medical Center, the Contractor representative shall check in with the COR before performing any warranty, repairs and/or maintenance services. This check-in is mandatory. After completing the services, the contractor's field service representative shall document services rendered on Contractor' service report form. A legible signed service report shall be provided directly to the COR following completion of each call and shall include equipment identification (i.e. serial number), date and time of service call, list of parts replaced, results of inspections and/or calibrations, and a description of work accomplished. The report shall be signed by the COR or authorized representative.

L. TRAINING: NOT REQUIRED.

M. GOVERNMENT ACCEPTANCE TEST: The Government Acceptance Test shall be performed to test Universal ReVue Plus (brand) electroencephalogram review station on arrival to the facility by the MEDVAMC Biomed Service. Upon completing the Government Acceptance Test successfully, Biomed shall document the success per policy. Failure of the Government Acceptance Test will result in the equipment being returned to the contractor for replacement at the contractor's expense.

N. INSTALLATION: All work and installation will be coordinated with the COR, Biomedical Engineering group, and TeleHealth OIT Specialist. Phasing and work schedule will be provided and coordinated with the COR. A detailed installation schedule will be provided during a project implementation kick-off meeting.

The vendor will confine operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer and/or COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. Working space and space available shall be as determined by the COR.

O. DEFINITIONS: NONE