SSN 36C24426Q0594 - HAKO Citymaster Sweeper.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Brand Name or Equal HAKO Citymaster 1650 Sweeper Philadelphia VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 15215

SOLICITATION NUMBER* 36C24426Q0594

RESPONSE DATE/TIME/ZONE 05-27-2026 12:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 3825

NAICS CODE* 333120

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4 Commodities 1 1010 Delafield Rd Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Gabriella Byrne gabriella.byrne@va.gov

PLACE OF PERFORMANCE

ADDRESS Corporal Michael J. Crescenz VA Medical Center

3900 Woodland Avenue Philadelphia PA

POSTAL CODE 19104

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists.

Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1 is seeking information and potential qualified sources capable of providing the equipment listed below.

Please note that a preference will be given to US-manufactured equipment, and it will be required for all interested parties to include information where the product offered is manufactured.

STATEMENT OF WORK (SOW)

Acquisition of HAKO Citymaster 1650 Sweeper

Background: The Corporal Michael J. Crescenz VA Medical Center (CMCVMC) in Philadelphia, PA, operates two parking garages and an extensive road and walkway network. Both parking garages are aging and have not received adequate cleaning and maintenance, resulting in considerable debris and buildup. To enhance cleanliness, safety, and facility maintenance, the acquisition of a high-quality, multifunctional street sweeper is required. The HAKO Citymaster 1650 Sweeper or equivalent has been identified as the most suitable equipment for these needs due to its compact design, versatility, and attachment options.

Scope: This Statement of Work (SOW) outlines the requirements for supply, delivery, and warranty for the following:

• Brand Name or Equal HAKO Citymaster 1650 Sweeper with the Weed Removal option and Quick-change trolley.

Detailed Equipment Description

Item Description Part Number Qty

HAKO Citymaster 1650 Sweeper PBCM1650QP 1

Weed Removal Option PB701306 1

Quick Change Trolley Option PB99148612 1

Minimum Requirements:

• Sweeping Path: Suitable for garage and walkway cleaning.

• Weed Removal Option: Must effectively remove weeds from roadways and walkway edges.

• Quick-Change Trolley: For efficient attachment changeover.

• Engine Emissions: Must comply with local/state/federal environmental requirements.

Warranty Requirements: The Contractor shall provide a comprehensive manufacturer's warranty on the HAKO Citymaster 1650 Sweeper and all accessories, including but not limited to:

• Period: Minimum 1-year warranty on all parts and labor.

• Scope: Warranty covers repair/replacement of faulty components due to manufacturing or material defects, inclusive of travel and labor for on-site warranty service.

• Consumables: Minimum 12-month warranty on brushes, filters, and rubber components.

• Response Time: Contractor must respond to all warranty claims within three (3) business days of notification.

Lifecycle Support and Maintenance Services: Contractor must provide documentation and/or services for ongoing lifecycle support including:

• Operator and Maintenance Training: Onsite training for VA staff on operational use and preventative maintenance upon delivery.

• Technical Manuals: Complete operations, parts, and maintenance manuals (both digital and hard copy).

• Maintenance Schedule: Provide recommended preventive maintenance schedule. Contractor shall also be responsible for providing informal pricing information (not included in primary award) for a base + 4 year annual preventive maintenance contract including regular inspections, consumables, and minor repairs.

• Service Support: Include a list of certified service providers/technicians available for support within 100 miles of the Medical Center.

Delivery & Acceptance

• Delivery Address:

o Corporal Michael J. Crescenz VA Medical Center 3900 Woodland Avenue Philadelphia, PA 19104

• Delivery Hours: Monday – Friday, 7:30 am – 3:00 pm (excluding weekends and Federal Holidays).

• Notification: Contractor must coordinate delivery 24 hours in advance.

• Acceptance Inspection: CMCVMC personnel will inspect equipment and options upon delivery for completeness and function prior to formal acceptance.

Contractor Responsibilities

• Supply and deliver new, unused HAKO Citymaster 1650 Sweeper with specified options.

• Ensure all equipment and accessories are fully functional and free from damage on delivery.

• Provide all required manuals, warranty documents, and training.

• Remove and dispose of all packaging materials in compliance with Medical Center policies.

• Provide a point-of-contact for warranty and lifecycle service support.

Responses to this Sources Sought Notice should include answers to the following questions:

NAICS: 333120 Construction Machinery Manufacturing Size Standard: 1,250 employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service- Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted.

Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Gabriella Byrne, gabriella.byrne@va.gov Responses Due: Wednesday, May 27th, at 12:00 PM Eastern Time

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.

End of Document