SSM 2025-114 Single Source posting.pdf

PUR 7776 (Revised 07/2022)

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and

Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81112200 Software maintenance and support

81112204 Operating system software maintenance

81112210 System management software maintenance

Quantity or Term (as appropriate):

3 years

Requestor (division, bureau, office, individual, as appropriate):

Andre Smith, Deputy Commissioner, Division of Technology, and Innovation

Performance and/or Design Requirements (e.g., intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The FDOE Florida Schools Safety Portal (FSSP) enacts the Marjory Stoneman Douglas Commission’s recommendation to improve access to timely, complete, and accurate information by authorizing school threat assessment teams to swiftly identify, assess, and provide intervention services for individuals whose behavior may pose a threat to themselves or others. In 2019, in response to this recommendation, FDOE was required to provide a centralized integrated data portal to improve the threat assessment teams’ access to timely information from a variety of data sources, including but not limited to those in § 1001.212(6), F.S. from the 2018 and 2019 legislative sessions and Executive Order 19-45.

The Department competitively selected the most qualified vendor under GSA Schedule 70 to implement the Centralized Integrated Data Repository (CIDR) solution as required by subsection 1001.212(6)-(9), Florida Statutes (F.S.). The solution was procured by Versaterm (formerly known as Synnex), and ongoing maintenance for this system is proprietary.

AGENCY: Florida Department of Education, Division of Technology, and Innovation

TITLE: Florida School Safety Portal Annual Maintenance and Support

Short description of the commodity or service desired: Florida School Safety Annual Hosting, School Safety Annual Maintenance and FocalPoint Annual Maintenance and Support.

CONTACT

Name: Rhonda Forbes

Address: 325 West Gaines Street, Suite 344, Tallahassee, FL 32399

Telephone: 850-245-0075

Email: rhonda.forbes@fldoe.org

Internal tracking number, if any: SSM 2025-114

Date posted:6/6/2025 @ 3:30 P.M Last day for receipt of information: 6/27/2025 @ 3:30 P.M.

PUR 7776 (Revised 07/2022)

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

The request for single source purchase is for the continuation of the maintenance below:

• School Safety Annual Hosting (5PS-FP-CIDRFLDOE-74-1B) - Deliverable 1B

• School Safety Annual Maintenance (5PS-FP-CIDRFLDOE-74-13) - Deliverable 13

• FocalPoint Annual Maintenance and Support (5PS-FSSP-AAS-SAAS) - Deliverable 11

Intended Single Source:

Versaterm Public Safety US, Inc.

Estimated Dollar Amount:

$2,358,000.00

Justification for single source acquisition (what is necessary and unique about the product, service, or source; steps taken to confirm unavailability of competition, as appropriate):

The maintenance requested is proprietary: Versaterm Public Safety US, Inc. (Versaterm) is the sole source provider of support and maintenance services for Versaterm’s School Safety, School Safety Hosting, and

FocalPoint public safety software. Versaterm’s software solutions strive to give public safety organizations of all sizes and types the tools they need to staff, manage, and respond to emergencies and manage their operations. Our public safety software systems provide a beginning-to-end solution to help departments handle incidents before, during, and after they occur. Versaterm is the sole owner of the School Safety, School Safety Hosting, and FocalPoint software and has not authorized any third party to deliver maintenance, edit, or modify the source code.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Andre Smith, Deputy Commissioner of Technology and Innovation

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section

120.57(3), F.S.