SSJF Williams Consent Decree DHS-B-47463 approved.pdf

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Sole Source Justification Form Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@illinois.gov

Her duties will include:

-Review and Evaluate data and information involved with the Colbert v. Pritzker Consent Decree, -Evaluate Defendants' compliance with the Decree, -Identify actual and potential areas of non-compliance with the Decree, -Mediate disputes between the Parties of the Decree and bring issues and recommendations for dispute resolution to the Court.

- Convene monthly meeting with the Parties' to review the status of implementation and any related critical issues or challenges.

- Convene ongoing discussions with key legislators, GOMB, the Governor's Office related to fiscal implications and impact in complying with the Court's expectations of the settlement.

- Convene periodic meetings with key stakeholders, consumers, trade associations and others to obtain feedback on implementation strategies, challenges, outcomes and barriers.

- Identify actual and potential areas of non-compliance with the Decree. Work with Parties to identify corrective actions.

- Mediate disputes between the Parties.

- Serve as principle conduit to bring issues and recommendations for dispute resolution to the attention of the Court.

- Prepare a formal Semi-Annual report at the end of the fiscal year for submission to the Court and an Annual Report within 60 days after the end of the year of calendar year, regarding compliance with the Decree.

- File additional reports, as necessary or upon request by the Court.

- Prepare monthly travel related expenses Invoices from Home/Headquarters to Illinois, that include (a) ground/air/rail transportation, (b) lodging, (c) per diem and (d) return transportation.

- Prepare monthly expense reports related to time served in preparation by reading, reviewing and processing information pertaining to the Consent Decree and implementation, and communication with key sources,

- Prepare monthly expense reports related to incurred cost for operating office space, if applicable.