SSJF Statewide Independent Living Council DHS-B-41864 Approved.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 6

Bulletin Reference Number 24-444DHS-CENOF-B-41864

Requesting Agency/University Illinois Department of Human Services

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Division of Rehabilitation Services

Need Identified Date: Feb 7, 2024 Supply/Service Need By Date: Jul 1, 2024

Project Title: Statewide Independent Living Council

Vendor: Statewide Independent Living Council

Provide a description of the supplies or services required:

The Statewide Independent Living Council (SILC) is the sole organization in Illinois, federally mandated to exist per The Rehabilitation Act of 1973, designated to develop and implement the federally required and approved State Plan for Independent Living (SPIL). SILC receives federal funds pursuant to CFDA 93.3699.

The implementation of the State Plan for Independent Living is required in order to receive federal formula funding through CFDA 93.369 from the Federal Department of Health and Human Services office of Administration for Community Living. Use of another procurement method will compromise receipt of federal funding.

Value: Estimated Value of Initial Term, this Change Order or Amendment: 236,528

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: Jul 1, 2024

Estimated Contract End Date: June 30, 2025

Number of Potential Renewals:

Length of Each Renewal in Months:

Total Value of All Renewals:

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Federal/State Grant Requires Contract with Vendor

Are there secondary justification(s) for this sole source? Yes No

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Bulletin Reference Number 24-444DHS-CENOF-B-41864

Requesting Agency/University Illinois Department of Human Services

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 07/01/2017 09/30/2017 49,981.24

Supports the establishment of a Statewide Independent Living Council of Illinois that meets the requirements of section 705 of the Rehabilitation Act and authorized to perform the functions outlined in section 705(c) of the Act of the State

46CWF00374 Exemption

2 10/01/2017 11/30/2017 54,000 Funding is used to implement objectives of the federally required SPIL 46CWFA0356 Small Purchase

3 01/08/2018 06/30/2018 183,925 Funding is used to implement objectives of the federally required SPIL 46CWFB0374 Sole Source

4 07/01/2018 06/30/2019 228,723 Funding is used to implement objectives of the federally required SPIL 46CXF00374 Sole Source

5 Jul 1, 2019 Jun 30, 2020 236,528 Funding is used to implement objectives of the federally required SPIL 46CYF00374 Sole Source

6 Jul 1, 2020 Jun 30, 2021 236,528 Funding is used to implement objectives of the federally required SPIL 46CZF00374 Sole Source

7 Jul 1, 2021 Jun 30, 2022 236,528 Funding is used to implement objectives of the federally required SPIL 4100140999 Sole Source

8 Jul 1, 2022 Jun 30, 2023 357,609 Funding is used to implement objectives of the federally required SPIL 4100157364 Sole Source

9 Jul 1, 2023 Jun 30, 2024 322,891 Funding is used to implement objectives of the federally required SPIL 4100176568 Sole Source

If more than 10, or if other comments, explain:

Fiscal Year 2018 was the first year that Statewide Independent Living wasn't obligated in the CSA Grants Tracking System as a Purchase of Care agreements. DRS has funded SILC upon its creation per federal Mandate and State Public Act

Section VI - Business Rationale

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Bulletin Reference Number 24-444DHS-CENOF-B-41864

Requesting Agency/University Illinois Department of Human Services

1. Provide a detailed explanation of the need for the supplies or services:

The Statewide Independent Living Council (SILC) is the sole organization in Illinois, federally mandated to exist per The Rehabilitation Act of 1973, designated to develop and implement the federally required and approved State Plan for Independent Living (SPIL). SILC receives federal funds pursuant to CFDA 93.3699.

SILC supports the operations of the 22 Centers for Independent Living (CIL) throughout the State of Illinois. CILs are organizations (also mandated by The Rehabilitation Act) that provide independent living services to individuals with disabilities.

Operation funds are allocated for extensive planning activities by the SILC to be done in conjunction with DRS, CILs, state agencies, state disability organizations, and organizations which provide services or influence service provisions affecting persons with disabilities. An important source of information is consumer input and involvement in the processes of assessing need and planning for future development of services by existing CILs, and establishment of new CILs. The operational management of these organizations will also ensure the implementation of the federally approved SPIL. The focus areas in the SPIL will address the quality of life improvement needed for people with disabilities in the areas of employment, healthcare, housing, transportation and CIL capacity development.

The implementation of the State Plan for Independent Living is required in order to receive federal formula funding through CFDA

93.369 from the Federal Department of Health and Human Services office of Administration for Community Living. Use of another procurement method will compromise receipt of federal funding.

2. Provide a list and describe in detail the specifications required to satisfy the need:

The Statewide Independent Living Council is federally mandated, through The Rehabilitation Act of 1973, to coordinate with state Centers for Independent Living and the Designated State Entity (IDHS DRS) the development and implementation of the State Plan for Independent Living. No other agency has the authority to meet this requirement.

The SILC is committed to the following Goals and Objectives which relate to the operations of its resource plan:

Goal 1: Increase the capacity of the independent living network to serve individuals with disabilities more effectively in Illinois.

Goal 2: Increase awareness of emergency procedures that will help ensure that individuals with disabilities can be served and live safely in their community during a disaster, such as but not limited to a natural disaster, civil unrest, global pandemic, acts of terrorism or an environmental emergency.

Goal 3: Increase employment options, opportunities, and support for individuals with disabilities.

Goal 4: Increase affordable, accessible, safe, and integrated housing for individuals with disabilities in the community.

Goal 5: Promote systems change in Illinois that will ensure individuals with disabilities can obtain and maintain independence in their communities.

Goal 6: Increase transportation options for marginalized communities, including individuals with disabilities.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

SILC is only the federally designated entity eligible to develop and submit the State Plan for Independent Living (SPIL or the plan) and authorized under Federal and State law to support the provision of Independent Living Services throughout the state by Centers for Independent Living (CIL).

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

The Statewide Independent Living Council (SILC) is the only agency that meets the requirements of section 705 of the Rehabilitation Act of 1973, and is authorized to perform the functions outlined in section 705(c) of the Act in the State of Illinois.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

The Statewide Independent Living Council (SILC) is the only agency within the state that meets the requirements of section 705 of the federal Rehabilitation Act and is authorized to perform the functions outlined in section 705(c) of the Act in the State of Illinois. No other vendors or agencies have the legal authority to fulfill these requirements.

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Bulletin Reference Number 24-444DHS-CENOF-B-41864

Requesting Agency/University Illinois Department of Human Services

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

The IDHS Division of Rehabilitation Services serves as the Designated State Unit (DSU), that on behalf of the State, receives, accounts for and disburses via grants, federal funding received under Subpart B of the federal Rehabilitation Act of 1973 (https://www2.ed.gov/ policy/speced/leg/rehab/rehabilitation-act-of-1973-amended-by-wioa.pdf), in addition to state GRF funds. Funding is used to support the 22 existing Centers for Independent Living within Illinois. Centers for Independent Living (CILs) are non-residential, consumer controlled, community-based, not-for-profit organizations which provide services to individuals with disabilities as well as systems advocacy to create options and choices for independent living. More than 50 percent of each CIL’s administrative and program staff, and board of directors, must be comprised of persons with disabilities.

This federal and state funding is used to support the federally mandated Statewide Independent Living Council (SILC). There can exist only one SILC per state; and its members are appointed by the Governor of each state, per 29 USC 796d. IDHS DRS, as the DSE, has an ex-officio seat on the SILC Board of Directors. The SILC is federally mandated to develop a three-year State Plan for Independent Living (SPIL) which governs the provision of independent living services throughout the state, per 29 USC 796c. In order to receive federal Subpart B funding from the USDHHS Administration on Community Living (the grantor of funds designated for independent living services under the Rehabilitation Act), Illinois must have the SILC established and a current SPIL in place (29 USC 796c(a)(1)). There are no allowances for other vendors, or agencies, to competitively bid to become the SILC and develop the SPIL.

Funding for the SILC for SFY25 included $175,698 of the total federal Subpart B funds provided to Illinois per above. Additionally, DHS provides the SILC with $60,830 in federal program income funds to support its efforts.

Note the following about the budget:

- The salaries and fringe benefits are commensurate based on similar positions in Central Illinois

- Travel is based on historical travel figures using the State's current mileage rate

- Furniture and equipment is based on actual replacement of repair costs

- Contractual Services are based on actual service contracts required

- Consultant fees are based on actual fees paid to an interpreter and CART reporter. Amounts are consistent with prior year use based on required meeting to meet the SPIL

- Rent and insurance cost are commensurate with accessible lease space in Central Illinois

- Training Education requirements support the training required outlined in the federally approved SPIL

- Misc Costs are consistent with day to day operational costs mandated by the Council and are consistent with historical use

- SPIL Activities are federally required activities outlined in the Plan approved for Illinois

Prior to approving funding associated with the SILC, staff responsible for the oversight and monitoring of the agreement use their experience in approving the programmatic budgets for Centers for independent Living to compare operational costs to determine the appropriateness of the SILC allocation.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

The State will be forced to relinquish federal funds authorized under CFDA 93.3699

10. Is there any additional information you would like to add to justify this sole source?

http://www.federalregister.gov/documents/2015/11/16/2015-28888/independent-living-services-and-centers-for-independent-living#h-33 Federal Register for Independent Living Services and Centers for Independent Living http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=098-0076&GA=98 Illinois General Assembly Public Act 098-0076

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Bulletin Reference Number 24-444DHS-CENOF-B-41864

Requesting Agency/University Illinois Department of Human Services

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Mar 6, 2024

Printed Name Fintan Fassero E-mail Address fintan.fassero@illinois.gov

Phone Number 217-557-7613

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address stacy.howlett@illinois.gov

Phone Number 312-771-3893 Date 03/06/2024

Printed Name Stacy Howlett

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number (217)494-1351 Date 3/6/2024

Printed Name Adrienne Grover E-mail Address adrienne.grover@illinois.gov

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Bulletin Reference Number 24-444DHS-CENOF-B-41864

Requesting Agency/University Illinois Department of Human Services

Sole Source Justification Form - Part II Section I - General Information

Project Title Statewide Independent Living Council

Vendor Statewide Independent Living Council

Initial Date of Procurement Bulletin Posting 3/6/2024

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 217-558-9298

Printed Name Ellen H. Daley Date

CPO E-mail Ellen.H.Daley@illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@illinois.gov

The implementation of the State Plan for Independent Living is required in order to receive federal formula funding through CFDA 93.369 from the Federal Department of Health and Human Services office of Administration for Community Living. Use of another procurement method will compromise receipt of federal funding.

SILC supports the operations of the 22 Centers for Independent Living (CIL) throughout the State of Illinois. CILs are organizations (also mandated by The Rehabilitation Act) that provide independent living services to individuals with disabilities.

Operation funds are allocated for extensive planning activities by the SILC to be done in conjunction with DRS, CILs, state agencies, state disability organizations, and organizations which provide services or influence service provisions affecting persons with disabilities. An important source of information is consumer input and involvement in the processes of assessing need and planning for future development of services by existing CILs, and establishment of new CILs. The operational management of these organizations will also ensure the implementation of the federally approved SPIL. The focus areas in the SPIL will address the quality of life improvement needed for people with disabilities in the areas of employment, healthcare, housing, transportation and CIL capacity development.

The implementation of the State Plan for Independent Living is required in order to receive federal formula funding through CFDA 93.369 from the Federal Department of Health and Human Services office of Administration for Community Living. Use of another procurement method will compromise receipt of federal funding.

Q2Answer: The Statewide Independent Living Council is federally mandated, through The Rehabilitation Act of 1973, to coordinate with state Centers for Independent Living and the Designated State Entity (IDHS DRS) the development and implementation of the State Plan for Independent Living. No other agency has the authority to meet this requirement.

The SILC is committed to the following Goals and Objectives which relate to the operations of its resource plan:

Goal 1: Increase the capacity of the independent living network to serve individuals with disabilities more effectively in Illinois.

Goal 2: Increase awareness of emergency procedures that will help ensure that individuals with disabilities can be served and live safely in their community during a disaster, such as but not limited to a natural disaster, civil unrest, global pandemic, acts of terrorism or an environmental emergency.

Goal 3: Increase employment options, opportunities, and support for individuals with disabilities.

Goal 4: Increase affordable, accessible, safe, and integrated housing for individuals with disabilities in the community.

Goal 5: Promote systems change in Illinois that will ensure individuals with disabilities can obtain and maintain independence in their communities.

Goal 6: Increase transportation options for marginalized communities, including individuals with disabilities.

This federal and state funding is used to support the federally mandated Statewide Independent Living Council (SILC). There can exist only one SILC per state; and its members are appointed by the Governor of each state, per 29 USC 796d. IDHS DRS, as the DSE, has an ex-officio seat on the SILC Board of Directors. The SILC is federally mandated to develop a three-year State Plan for Independent Living (SPIL) which governs the provision of independent living services throughout the state, per 29 USC 796c. In order to receive federal Subpart B funding from the USDHHS Administration on Community Living (the grantor of funds designated for independent living services under the Rehabilitation Act), Illinois must have the SILC established and a current SPIL in place (29 USC 796c(a)(1)). There are no allowances for other vendors, or agencies, to competitively bid to become the SILC and develop the SPIL.

Funding for the SILC for SFY25 included $175,698 of the total federal Subpart B funds provided to Illinois per above. Additionally, DHS provides the SILC with $60,830 in federal program income funds to support its efforts.

Note the following about the budget:

- The salaries and fringe benefits are commensurate based on similar positions in Central Illinois

- Travel is based on historical travel figures using the State's current mileage rate

- Furniture and equipment is based on actual replacement of repair costs

- Contractual Services are based on actual service contracts required

- Consultant fees are based on actual fees paid to an interpreter and CART reporter. Amounts are consistent with prior year use based on required meeting to meet the SPIL

- Rent and insurance cost are commensurate with accessible lease space in Central Illinois

- Training Education requirements support the training required outlined in the federally approved SPIL

- Misc Costs are consistent with day to day operational costs mandated by the Council and are consistent with historical use

- SPIL Activities are federally required activities outlined in the Plan approved for Illinois

Prior to approving funding associated with the SILC, staff responsible for the oversight and monitoring of the agreement use their experience in approving the programmatic budgets for Centers for independent Living to compare operational costs to determine the appropriateness of the SILC allocation.

Federal Register for Independent Living Services and Centers for Independent Living http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=098-0076&GA=98 Illinois General Assembly Public Act 098-0076