SSJF-AMSR Training-B-27109.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 5

Bulletin Reference Number 22-482DPH-HLTHP-B-27109

Requesting Agency/University Illinois Department of Public Health (IDPH)

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Office of Health Promotion/Division of Chronic Disease/Injury and Violence Prevention Program

Need Identified Date: Nov 30, 2021 Supply/Service Need By Date: Jan 14, 2022

Project Title: Suicide Assessment Training - Assessing and Managing Suicide Risk

Vendor: Education Development Center

Provide a description of the supplies or services required:

Suicide assessment training for health and behavioral healthcare professionals to build their core competencies that meet suicide care standards established by national organizations.

Value: Actual Value of Initial Term, this Change Order or Amendment: 173,908

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: Jan 14, 2022

Estimated Contract End Date: Feb 28, 2022

Number of Potential Renewals:

Length of Each Renewal in Months:

Total Value of All Renewals:

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Items are Copyrighted or Patented and the Items are Only Available from the Holder.

Are there secondary justification(s) for this sole source? Yes No

Another justification that this purchase is only available from a sole source is because it is:

Federal/State Grant Requires Contract with Vendor; Vendor is listed in IDPH's approved budget from US Centers for Disease and Control.

Another justification that this purchase is only available from a sole source is because it is:

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Bulletin Reference Number 22-482DPH-HLTHP-B-27109

Requesting Agency/University Illinois Department of Public Health (IDPH)

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

IDPH Violence and Injury Prevention Section received federal supplemental funding from U.S. Centers for Disease Control and Prevention to initiate, expand, or enhance approved activities to address COVID-19 injury and violence prevention activities. There is a great concern that the lack of mental health and risk of suicide will be one of the negative impacts of COVI-19. Health and behavioral health providers play a crucial role in preventing suicides. Studies have shown that a substantial proportion of people who have died by suicide had either been in treatment or had some recent contact with a mental health professional. Yet many providers report that they feel inadequately trained to assess, treat, and manage suicidal clients.

It will be imperative those at risk are identified and referred for professional help. Most behavioral health professionals have not been trained in assessing or treating a person at risk of suicide. If efforts are made to refer individuals, then it is imperative the professional they are referred to are trained to respond appropriately. For this reason, it is essential to train professionals in the core competencies to provide the safer care needed.

2. Provide a list and describe in detail the specifications required to satisfy the need:

The approved budget included purchasing the following Assessing and Measuring Suicide Risk (AMSR) trainings to be offered on-line to clinicians in Illinois:

a. AMSR-Outpatient - Assessing and Managing Suicide Risk: Core Competencies for Health and Behavioral Health Professionals Working in Outpatient Settings. The curriculum develops skills in the recognition, assessment, and management of suicide risk and the delivery of effective suicide-specific interventions. The audience is behavioral health clinicians working in outpatient settings who conduct suicide risk assessments, primarily those with a master’s degree or above. Outpatient providers can help patients with elevated suicide risk remain in their community setting and recover, by using the suicide risk identification, assessment, and management competencies taught in the AMSR-Outpatient training.

b. AMSR-Inpatient - Assessing and Managing Suicide Risk: Core Competencies for Behavioral Health Professionals Working in Inpatient Settings. The curriculum develops skills in the recognition, assessment, and management of suicide risk and the delivery of effective suicide-specific interventions. Behavioral health care professionals working in inpatient settings can help patients with elevated suicide risk by using the suicide risk identification, assessment, and management competencies taught in the AMSR-Inpatient training.

Delivering best practices in suicide care to patients with elevated suicide risk during inpatient treatment can offset the high-risk period they may experience post-discharge. The audience are behavioral health clinicians working in inpatient settings who conduct suicide risk and nursing assessments, primarily those with a master’s degree or above, including medical providers and registered nurses.

c. AMSR-Substance Use Disorder - Assessing and Managing Suicide Risk for Substance Use Disorder Treatment Professionals. The curriculum develops skills in the recognition, assessment, and management of suicide risk and the delivery of effective suicide-specific interventions. The training aims to provide participants with the background knowledge and practical skills that they need to address suicidal risk and behaviors in clients in care for substance use disorder treatment. Participants will have the opportunity to increase their knowledge and apply practical skills. The audience are professionals who offer any level of substance use treatment to individuals at risk for suicide. A Train the Trainer session for up to 25 professionals also will be offered.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

Assessing and Managing Suicide Risk (AMSR) fills the training gap by teaching the core competencies that meet suicide care standards established by national organizations including The Joint Commission, the National Action Alliance for Suicide Prevention, the Substance Abuse and Mental Health Services Administration, the Veterans Administration, and others.

AMRS is owned by the Education Development Center (EDC). The curricula were developed under EDC's direction by a panel of researcher/practitioners in public health, psychology, and suicide prevention. As owner of the trainings, EDC has the rights to engage sponsor organizations and hire trainers to conduct the trainings based upon the curriculum.

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Bulletin Reference Number 22-482DPH-HLTHP-B-27109

Requesting Agency/University Illinois Department of Public Health (IDPH)

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

AMSR meets providers’ need for research-informed, skills-based training by presenting five of the most common dilemmas faced by providers and the best practices for addressing them. We provide a framework to determine patients’ risk and how to make relevant and meaningful treatment decisions. Teaching and skill-building methods include:

» Expert teaching » Video demonstrations » Group discussion » Documentation practice » Reflection

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

The approved budget and work plan designated the purchasing of the AMSR trainings to be offered on-line to clinicians in Illinois. The funding required the trainings by offered in an on line format.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

By offering the trainings virtually, the number of participants was increased leading to more clinicians being trained for the same prices.

Virtual trainings also cut travel costs.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

The impact of not approving this sole source would mean the program does not fulfill the requirement in their federal grant agreement and there will be a loss of funding. It also puts the program in jeopardy of being eligible for future funding.

10. Is there any additional information you would like to add to justify this sole source?

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Bulletin Reference Number 22-482DPH-HLTHP-B-27109

Requesting Agency/University Illinois Department of Public Health (IDPH)

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Jan 25, 2022

Printed Name Karen Mancera Cuevas E-mail Address karen.mancera-cuevas@illinois.gov

Phone Number 217-299-2257

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address sarina.omalley@illinois.gov

Phone Number 217-782-4044 Date Jan 26, 2022

Printed Name Sarina O'Malley

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-622-4035 Date Jan 26, 2022

Printed Name Dwayne Curry E-mail Address dwayne.curry@illinois.gov

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Bulletin Reference Number 22-482DPH-HLTHP-B-27109

Requesting Agency/University Illinois Department of Public Health (IDPH)

Sole Source Justification Form - Part II Section I - General Information

Project Title

Vendor

Initial Date of Procurement Bulletin Posting

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone

Printed Name Date

CPO E-mail

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229

It will be imperative those at risk are identified and referred for professional help. Most behavioral health professionals have not been trained in assessing or treating a person at risk of suicide. If efforts are made to refer individuals, then it is imperative the professional they are referred to are trained to respond appropriately. For this reason, it is essential to train professionals in the core competencies to provide the safer care needed.

Q2Answer: The approved budget included purchasing the following Assessing and Measuring Suicide Risk (AMSR) trainings to be offered on-line to clinicians in Illinois:

a. AMSR-Outpatient - Assessing and Managing Suicide Risk: Core Competencies for Health and Behavioral Health Professionals Working in Outpatient Settings. The curriculum develops skills in the recognition, assessment, and management of suicide risk and the delivery of effective suicide-specific interventions. The audience is behavioral health clinicians working in outpatient settings who conduct suicide risk assessments, primarily those with a master’s degree or above. Outpatient providers can help patients with elevated suicide risk remain in their community setting and recover, by using the suicide risk identification, assessment, and management competencies taught in the AMSR-Outpatient training.

b. AMSR-Inpatient - Assessing and Managing Suicide Risk: Core Competencies for Behavioral Health Professionals Working in Inpatient Settings. The curriculum develops skills in the recognition, assessment, and management of suicide risk and the delivery of effective suicide-specific interventions. Behavioral health care professionals working in inpatient settings can help patients with elevated suicide risk by using the suicide risk identification, assessment, and management competencies taught in the AMSR-Inpatient training. Delivering best practices in suicide care to patients with elevated suicide risk during inpatient treatment can offset the high-risk period they may experience post-discharge. The audience are behavioral health clinicians working in inpatient settings who conduct suicide risk and nursing assessments, primarily those with a master’s degree or above, including medical providers and registered nurses.

c. AMSR-Substance Use Disorder - Assessing and Managing Suicide Risk for Substance Use Disorder Treatment Professionals. The curriculum develops skills in the recognition, assessment, and management of suicide risk and the delivery of effective suicide-specific interventions. The training aims to provide participants with the background knowledge and practical skills that they need to address suicidal risk and behaviors in clients in care for substance use disorder treatment. Participants will have the opportunity to increase their knowledge and apply practical skills. The audience are professionals who offer any level of substance use treatment to individuals at risk for suicide. A Train the Trainer session for up to 25 professionals also will be offered.

Q3Answer: Assessing and Managing Suicide Risk (AMSR) fills the training gap by teaching the core competencies that meet suicide care standards established by national organizations including The Joint Commission, the National Action Alliance for Suicide Prevention, the Substance Abuse and Mental Health Services Administration, the Veterans Administration, and others.

AMRS is owned by the Education Development Center (EDC). The curricula were developed under EDC's direction by a panel of researcher/practitioners in public health, psychology, and suicide prevention. As owner of the trainings, EDC has the rights to engage sponsor organizations and hire trainers to conduct the trainings based upon the curriculum.

Q4Answer: AMSR meets providers’ need for research-informed, skills-based training by presenting five of the most common dilemmas faced by providers and the best practices for addressing them. We provide a framework to determine patients’ risk and how to make relevant and meaningful treatment decisions. Teaching and skill-building methods include:

» Expert teaching » Video demonstrations » Group discussion » Documentation practice » Reflection