SSJ Redacted.docx

02 March 2020

MEMORANDUM

Subj: SOLE SOURCE MEMORANDUM TO ACQUIRE 21ST CENTURY LIBRARY DOCUMENT REVIEW AND RECONCILIATION SUPPORT FOR THE NAVY EXPERIMENTAL DIVE UNIT (NEDU) (ERP # 1300845605)

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Limited Source Justification.”

This is a sole source justification. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD), 110 Vernon Avenue, Panama City, FL 32407-7001 (Contracts Division Code 02).

2. Nature and/or description of the action being approved.

This action will award a WOSB sole source, firm fixed price purchase order pursuant to FAR 19.1506(b) to Premier Solutions Hi, LLC, 745 Fort Street, Suite 800, Honolulu, HI 96813. Continued contractor support is required to ensure that the existing database containing the NEDU 21st Century Digital Library is reviewed and the data reconciled to guarantee copyright and information security standards have been met.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

Contractor support is required for the review and reconciliation of the completed digitization work to date, identifying digital documents that are copyrighted, contain PII or HIPAA regulated information, or are subject to limited distribution. In addition, unpopulated metadata fields shall be filled and an inventory of the physical collection to identify other documents that were excluded from the first round of digitization but warrant inclusion in the collection. The Government’s minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. All services shall be completed within one (1) year after award of purchase order.

4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

10 U.S.C. 2304(c) (5), Authorized or required by statute, FAR 6.302-5(b) (7) – Sole source awards under the WOSB Program.

Pursuant to 10 U.S.C. 2304(c)(5), Premier Solutions Hi, LLC (PSHI) is a woman company that provided custom software development, document scanning services, and information technology (IT) support to NEDU for the last year via contract N61331-18- C-0005. Premier Solutions has dedicated U.S. Navy funds to deploy, customize, and implement an Enterprise Content Management (ECM) System capable of uploading and organizing Navy documents for easy search and retrieval. This system is now the 21st Century Digital Library.

Because of system development support acquired under N61331-18-C-0005, Premier Solutions is the only company that can conduct a review of the NEDU 21st Century Digital Library system and reconcile the data to ensure the integrity of information in the digital library before eventually being accessible by a wider user group. Premier Solutions is also the only company that can assess current procedures and processes resulting in the correction of previous errors and implementation of necessary changes that will improve the quality of metadata collected, ultimately improving information discoverability by users. The included inventory will allow the earmarking of supplemental documents that will be added to the digital library. Additionally, as a value-added outcome of this review and assessment, materials will be prepared for processing in support of the Diver Thermal Matrix, which will greatly increase on- demand access to crucial diving information for warfighters.

In summary, it is imperative that this purchase order is awarded to Premier Solutions so the 21st Century Library can enter into the next phase of development. Incomplete solutions, no matter how complete, are useless to the Government. As such, the Government does not expect significant savings through competition and does expects significant and unacceptable delays that will negatively impact this requirement.

Therefore, it is in the Governments’ best interest to award on a sole source basis to Premier Solutions.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 8.404(d).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

No additional market research was conducted because it is not practicable, for the reasons discussed in paragraph 4 above, for any company other than Premier Solutions to provide the required services. This requirement will be synopsized in the government point of entry beta.sam.gov because it is over $25,000.

7. Any other facts supporting the justification.

None

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 above, Premier Solutions is the only company that can provide the required equipment and services.