SOW Redacted.pdf

STATEMENT OF WORK

FOR

21ST CENTURY DIGITAL LIBRARY REVIEW AND RECONCILIATION SUPPORT

FOR THE NAVY EXPERIMENTAL DIVE UNIT (NEDU)

08 April 2020

1.0 SCOPE

The Navy Experimental Dive Unit (NEDU) has a requirement to ensure that the existing database containing the NEDU 21st Century Digital Library is reviewed and the data reconciled to guarantee copyright and information security standards have been met. This review must be conducted prior to embarking on a future phase of the NEDU 21st Century Digital Library, which involves moving the digital library from a standalone computer to a platform that allows for wider access. To date, 37,340 documents have been scanned and partial metadata recorded for each record. The review and reconciliation will consist of the completed digitization work to date, identifying digital documents which may be copyrighted, contain PII or HIPAA regulated information, or are subject to limited distribution. In addition, unpopulated metadata fields need to be filled and an inventory of the physical collection needs to be performed to identify other documents that were excluded from the first round of digitization but warrant inclusion in the collection. This review phase of the NEDU 21st Century Digital Library will ensure the integrity of information in the digital library before eventually being accessible by a wider user group. It will also serve as an assessment of current procedures and processes resulting in the correction of previous errors and implementation of necessary changes that will improve the quality of metadata collected, ultimately improving information discoverability by users.

2.0 APPLICABLE DOCUMENTS

None

3.0 REQUIREMENTS

3.1 Review and Reconciliation Requirements

3.1.1 The contractor shall perform a review of the existing digital documents, identifying documents that consist of copyrighted work, contain PII or HIPAA regulated information, and make note of records that lack a distribution statement.

3.1.2 The contractor shall conduct an inventory of the physical collection to identify documents in the library collection that can be added to the digital library.

3.1.3 Concurrently with the physical collection inventory, the contractor shall segregate relevant reports and documentation in preparation for metadata collection for the Diver

Thermal Matrix (separate resource sponsor).

3.1.4 The contractor shall participate in the review of the existing database and perform modifications based on the results of the audit and new requirements identified through the ongoing use assessment.

3.1.5 The contractor shall redact personally identifiable information (PII) and

Health Insurance Portability and Accountability Act (HIPAA) regulated information and apply copyright watermarks to digital documents (reconciliation).

3.2 Documentation Requirements

3.2.1 The contractor shall deliver an inventory of all un-scanned material and a subset that shall be added to the digital library.

3.2.2 The contractor shall properly process documents to include, when necessary, redaction, removal, or digital watermarking to comply with current laws and regulations.

3.2.3 The contractor shall deliver a segregated collection of documents ready to be processed for the Diver Thermal Matrix (separate resource sponsor).

3.2.4 The contractor shall deliver a complete set of metadata for existing database records.

3.3 Status Report

The contractor shall prepare a mid-year (6 months) status report that documents the status of contractor effort towards achieving contract objectives. The report shall identify accomplishments to date and difficulties encountered, and compare the status achieved to planned goals and the resources expended.

3.4 Contract Summary Report

The contractor shall prepare a final report that provides a brief summary of all work accomplished, to include both negative and positive results. The report shall also contain all conclusions, recommendations, and proposals for additional work (if needed).

3.5 Technical Points of Contact

The following individuals will be available during the performance of the contract to answer questions and provide pertinent Government furnished information:

4.0 GOVERNMENT FURNISHED INFORMATION

The Government will provide GFI beginning within five (5) days after award of this contract and throughout the contract period of performance. GFI shall consist of a wide variety of source materials including financial and billing records, personnel records, engineering blueprints, nautical charts, scientific studies, dive logs, task letters, task reports, and others. The contents of these documents have not yet been fully cataloged, but in addition to their importance as DoD/DoN government records, many of the documents are known to contain data of high value to the Navy diving and salvage and biomedical research communities. Disposition of GFI shall be made at contract completion.

4.1 Access to Government Facilities

The Naval Support Activity (NSA) and NEDU will provide the Contractor access to

Government facilities as required to complete this contract. Access will be provided during normal business hours (Monday through Friday, 0600 – 1800 hours).

5.0 DELIVERABLES

All data deliverables shall be submitted in accordance with the attached DD Form 1423.

6.0 PERIOD OF PERFORMANCE

The period of performance shall be from date of award of purchase order until 31 March

2021.

7.0 SECURITY

This contract effort involves access to CONTROLLED UNCLASSIFIED

INFORMATION (CUI). Performance under this purchase order shall not require access to nor the generation of classified information.

Contractor personnel performing work under this contract must have Secret Clearance eligibility at time of the proposal submission, and must maintain the level of security required for the life of the contract. Contract personnel will be using an NMCI networked computer and shall have access to CUI in an RDT&E environment.

7.1 Release of Information

(a) Release of information shall be in accordance with Section I, DFARS

Clause 252.204-7000, Disclosure of Information.

(b) All technical data provided to the contractor by the Government will be protected from public disclosure in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the appropriate NSWC

PCD authority. Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers;

advertising; or any other proposed public release. The contractor shall provide adequate physical protection to such information to preclude access by any person or entity not authorized such access by the

Government.

7.2 Controlled Unclassified Information (CUI)

Controlled unclassified information (CUI) is official information that requires the application of controls and protective measures for a variety of reasons and has not been approved for public release, to include technical information, proprietary data, information requiring protection under the Privacy Act of 1974, and Government-developed privileged information involving the award of contracts. CUI is a categorical designation that refers to unclassified information that does not meet the standards for National Security Classification under Executive Order 13526, but is (a) pertinent to the national interest of the United States or to the important interests of entities outside the Federal Government, and (b) under law or policy requires protection from unauthorized disclosure, special handling safeguards, or prescribed limits on exchange or dissemination.

7.3 Minimum Requirements for Access to Controlled Unclassified Information

(CUI)

Prior to access, Contractor personnel requiring access to Department of the Navy (DON) controlled unclassified information (CUI) or "user level access to DON or DoD networks and information systems, system security and network defense systems, or to system resources providing visual access and/or ability to input, delete or otherwise manipulate sensitive information without controls to identify and deny sensitive information" contractors must have clearance eligibility, or submit an Electronic Questionnaire for Investigation Processing (SF 86) to Premier Solutions HI, LLC, for processing and subsequent adjudication by the DoD Central

Adjudications Facility.

7.4 Minimum Protection Requirements for Controlled Unclassified Information

Security classification guides and unclassified limited documents (e.g., For Official Use Only

(FOUO), Distribution Statement Controlled) are not authorized for public release and, therefore, cannot be posted on a publicly accessible webserver or transmitted over the Internet unless appropriately encrypted.

7.5 For Official use Only (FOUO)

FOUO is a document designation, not a classification. This designation is used by

Department of Defense (DoD) and a number of other federal agencies to identify information or material, which although unclassified, disclosure to the public of the information would reasonably be expected to cause a foreseeable harm to an interest protected by one or more provisions of the Freedom of Information Act (FOIA). This includes information that qualifies for protection pursuant to the provisions of the Privacy Act of 1974, as amended. FOUO must be marked, controlled and safeguarded in accordance with DoDM 5200.01, Vol. 4, DoD

Information Security Program: Controlled Unclassified Information (CUI), February 24, 2012

7.6 Security of Unclassified DoD Information on Non-DoD Information Systems

(DoDI 8582.01) DoD Policy

Adequate security shall be provided for all unclassified DoD information on non-DoD information systems. Appropriate requirements shall be incorporated into all contracts, grants, and other legal agreements with non-DoD entities.

Information Safeguards are applicable to unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems, to the extent provided by the applicable contract, grant, or other legal agreement with the DoD.

7.6.1 Information Safeguards

Unclassified DoD information that has not been cleared for public release may be disseminated by the Contractor, grantee, or awardee to the extent required to further the contract, grant, or agreement objectives, provided that the information is disseminated within the scope of assigned duties and with a clear expectation that confidentiality will be preserved. Examples include:

a. Non-public information provided to a Contractor (e.g., with a request for proposal).

b. Information developed during the course of a contract, grant, or other legal agreement (e.g., draft documents, reports, or briefings and deliverables).

c. Privileged information contained in transactions (e.g., privileged contract information, program schedules, contract-related event tracking).

It is recognized that adequate security will vary depending on the nature and sensitivity of the information on any given non-DoD information system. However, all unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems shall minimally be safeguarded as follows:

a Do not process unclassified DoD information on publically available computers (e.g., those available for use by the general public in kiosks or hotel business centers).

b. Protect unclassified DoD information by at least one physical or electronic barrier (e.g., locked container or room, logical authentication or logon procedure) when not under direct individual control of an authorized user.

c. At a minimum, overwrite media that have been used to process unclassified DoD information before external release or disposal.

d. Encrypt all information that has been identified as CUI when it is stored on mobile computing devices such as laptops and personal digital assistants, compact disks, or authorized removable storage media such as thumb drives and compact disks, using the best encryption technology available to the Contractor or teaming partner.

e. Limit transfer of unclassified DoD information to subcontractors or teaming partners with a need to know and obtain a commitment from them to protect the information they receive to at least the same level of protection as that specified in the contract or other written agreement.

f Transmit e-mail, text messages, and similar communications containing unclassified DoD information using technology and processes that provide the best level of privacy available, given facilities, conditions, and environment. Examples of recommended technologies or processes include closed networks, virtual private networks, public key-enabled encryption, and transport layer security.

g. Encrypt organizational wireless connections and use encrypted wireless connections where available when traveling. If encrypted wireless is not available, encrypt document files (e.g., spreadsheet and word processing files), using at least application-provided password protected level encryption.

h. Transmit voice and fax transmissions only when there is a reasonable assurance that access is limited to authorized recipients.

i. Do not post unclassified DoD information to website pages that are publicly available or have access limited only by domain or Internet protocol restriction. Such information may be posted to website pages that control access by user identification and password, user certificates, or other technical means and provide protection via use of transport layer security or other equivalent technologies during transmission. Access control may be provided by the intranet (vice the website itself or the application it hosts).

j. Provide protection against computer network intrusions and data exfiltration, minimally including:

(1) Current and regularly updated malware protection services, e.g., anti-virus, anti-spyware.

(2) Monitoring and control of both inbound and outbound network traffic

(e.g., at the external boundary, sub-networks, individual hosts), including blocking unauthorized ingress, egress, and exfiltration through technologies such as firewalls and router policies, intrusion prevention or detection services, and host-based security services. Prompt application of security-relevant software patches, service packs, and hot fixes.

k. Comply with other current Federal and DoD information protection and reporting requirements for specified categories of information (e.g., medical, proprietary, Critical Program

Information (CPI), personally identifiable information, export controlled) as specified in contracts, grants, and other legal agreements.

l. Report loss or unauthorized disclosure of unclassified DoD information in accordance with contract, grant, or other legal agreement requirements and mechanisms.

m. Do not use external IT services (e.g., e-mail, content hosting, database, document processing) unless they provide at least the same level of protection as that specified in the contract or other written agreement.

7.7 Operations Security

Operations Security (OPSEC) is concerned with the protection of critical information:

facts about intentions, capabilities, operations, or activities that are needed by adversaries or competitors to bring about failure or unacceptable consequences of mission accomplishment.

Critical information includes information regarding:

Operations, missions, and exercises, test schedules or locations;

Location/movement of sensitive information, equipment, or facilities;

Force structure and readiness (e.g., recall rosters);

Capabilities, vulnerabilities, limitations, security weaknesses;

Intrusions/attacks of DoD networks or information systems;

Network (and system) user identifications and passwords;

Movements of key personnel or visitors (itineraries, agendas, etc.); and

Security classification of equipment, systems, operations, etc.

The Contractor, subcontractors and their personnel shall employ the following countermeasures to mitigate the susceptibility of critical information to exploitation, when applicable:

Practice OPSEC and facilitate OPSEC awareness;

Immediately retrieve documents from printers assessable by the public;

Shred sensitive and Controlled Unclassified Information (CUI) documents when no longer needed;

Protect information from personnel without a need-to-know;

When promulgating information, limit details to that essential for legitimacy;

During testing and evaluation, practice OPSEC methodologies of staging out of sight, desensitization, or speed of execution, whenever possible.

8.0 DISTRIBUTION LIMITATION STATEMENT

Technical documents generated under this task order shall be marked with Distribution

Limitation Statement A. Word processing files shall have the statements included on the cover page of any resultant hard copy.

DISTRIBUTION A. Approved for public release: distribution unlimited.