SSJ Movable Shelving Maint Redacted.pdf

CUI MFR Limiting Competition Under SAT

MICC-CB-2026-03

Movable Shelf Maintenance

CUI

Memorandum for Record Limiting Competition at or below the Simplified Acquisition Threshold

1. Requiring Activity: U.S. Army Heritage and Education Center (USAHEC), Carlisle Barracks, PA

2. Contracting Activity: Mission and Installation Contracting Command - Carlisle Barracks (MICC-CB), 314 Lovell Avenue Suite 1 Carlisle PA 17013-5072

3. Title of Action: USAHEC Movable Shelf Maintenance Service Contract

Nature of Requirement: ☐ New ☒ Follow-on ☐ Existing Requirement Contract Vehicle: N/A

Pricing/Contract Type: ☒ Fixed Price

Funds: ☒ Operations & Maintenance, Army (OMA) FY 26

Name of Proposed Contractor(s) and Address:

Diversified Storage Solutions, Inc 56 Buttonwood St, Norristown, PA 19401

Brand Name Buy: ☐ Yes ☒ No

4. Description of Services or Supplies: The contractor will provide bi-annual preventive maintenance and on-call repair of the SpaceSaver movable shelving in the archival and library storage bays.

Controlled by: U.S. Army Controlled by: MICC Carlisle Barracks

CUI Category: General Procurement and Acquisition Distribution/Dissemination Control: FEDCON

POC: John Thoman, 520-669-9067

MFR Limiting Competition Under SAT

MICC-CB-2026-03

5. Authority: Select the appropriate authority below:

☒ FAR 12.102(a) For acquisitions valued at or below the simplified acquisition threshold

6. Reasons for Authority Cited:

a. SpaceSaver is the biggest manufacturer of archival shelving systems, including the systems at USAHEC. They also specify that only authorized maintenance providers can work on the shelves, or the warranty of the entire system is void.

Diversified Storage Solutions Inc (DSS) is the authorized source for this requirement and has provided maintenance since the shelves were purchased.DSS is the only vendor in our geographic region who is authorized and can provide certified technicians to work on the shelving system.

b. If the government chose a vendor without certified technicians, it would void the warranty. Should the system fail, the entire shelving system would then have to be replaced. The government would have the financial burden of having the existing system tore down and removed and the cost of replacement that would have a negative impact on AHEC’s mission & day to day operations.

7. Publicizing Contract Actions:

a. The public display and synopsis requirements of FAR 5.101(a) and FAR 4.101(d):

☒ Apply and will be followed, or

b. Requirement to post the justification in accordance with FAR 6.301. FAR 8.405-

6(b)(3), or FAR 16.507-6(f)(1):

☒ Action is Not a brand name restriction and is under $350K, no posting required.

8. Market Research: Market research was conducted and based on a letter provided by the Manufacturer, dated 06 Jan 2026, this is the only available source authorized to perform the work. The letter states that DSS is the only authorized & licensed vendor on the east coast able to perform the work without voiding the warranty.

9. Other Facts: None.

MFR Limiting Competition Under SAT

MICC-CB-2026-03

10. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

11. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon techniques identified in FAR Part 12.203.

As a part of this basis, certified cost or pricing data is not required because the item being acquired is considered commercial.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.