SSJ - FAR Part 12 (Exceeding SAT) (003).pdf

U.S. Department of Homeland Security Federal Emergency Management Agency (FEMA)

SSJ No.: 26-231

Sole Source Justification (SSJ) 41 U.S.C. 1901

Sole Source Justification (SSJ) February 2026

This sole source justification is provided in accordance with RFO 12.201-1, Simplified Procedures for commercial products and commercial services. 1

In accordance with the Federal Acquisition Regulation (FAR) 12.102, FAR Class Deviation 25-21 and FAR 6.103 (FAR Class Deviation 25-11 1) and in accordance with the requirements ofRFO 12.201, the justification for the use of the statutory authorities listed in the Table 12-1 under RFO

12.102 is justified by the following facts and rationale required under 12.201:

1. Agency and Contracting Activity

DHS/FEMA intends to procure radio systems with TSM waveform capability with an exception to fair opportunity.

2. Nature and/or Description of the Action being Approved.

The Department of Homeland Security, Federal Emergency Management Agency (FEMA), Office of National Continuity Programs (ONCP), Continuity Implementation Division (CID) intends to procure Trellisware brand radios on a sole source basis from:

Trellisware Technologies 10641 Scripps Summit Court, Suite 100 San Diego, CA 92131

This is Firm-Fixed-Price contract valued at $395,600 for fiscal year 2026. NOTE: Proprietary information precludes the disclosure of pricing information without written consent of Trellisware.

Items are as follows:

8 each TW Shadow™ 950 w/ Display 7 each TW Shadow™ 135 High Power Radio 10 each TW Ghost™ 875 Radio w/ Internal Battery

1 In this document, citations to RFO Part 5, RFO Part 6, RFO Part 8, RFO Part 10, RFO Part 12, RFO Part 15, RFO Part 19, RFO Part 25, and HSAR Part 3006 are citations specifically to Federal Acquisition Regulation (FAR) Class Deviation 25-17 for FAR Part 5, FAR Class Deviation 25-11 for FAR Part 6, FAR Class Deviation 25-20 for FAR Part 8, FAR Class Deviation 25-06 for FAR Pary 10, FAR Class Deviation 25-21, Revision 1, for FAR Part 12, FAR Class Deviation 26-08, Revision 1, for FAR Part 15, FAR Class Deviation 26-03, Revision 1 for FAR Part 19, FAR Class Deviation 26-09, Revision 1, for FAR Part 25, and Homeland Security Acquisition Regulation (HSAR) Class Deviation 25-01 for HSAR Part 3006, which were issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025.

U.S. Department of Homeland Security Sole Source Justification (SSJ)

Federal Emergency Management Agency (FEMA) February 2026

CID is responsible for directing and coordinating continuity planning and implementation across the Federal Executive Branch and within FEMA. This responsibility includes the sustained execution ofNEFs during all hazards. In addition to supporting federal interagency, CID also delivers services and capabilities to support national resilience outcomes to government and non governmental stakeholders. These services include planning, evaluation, and training as well as provision of innovative equipment, systems, and facilities solutions which mitigate impacts of threats to essential functions and assure government entities' responsibilities to alert and warn their respective communities.

3. Description of Supplies/Services.

CID requires twenty five (25) TSM waveform capable mobile ad-hoc network (MANET) radio devices with KA TANA waveform options. Seven radio devices must be configured for "remote" installation and operation within vehicles and must be capable of transmitting at least 1 OW of RF power. Ten radio devices must be configured as battery powered unattended relay nodes. Eight radio devices must be configured as "Tactical Operations Center" (TOC) kits.

All radio devices must be interoperable with current CID radios with TSM, WREN, KATANA or WREN-NB MANET waveforms. Radios must be capable of multi-net bridging and operating across VHF and UHF bands to include L and S bands. Relay node radios must be battery powered and must be able to be left unattended for an indefinite period.

4. Identification of Statutory Authority Permitting Other Than Full and Open Competition.

Please refer to the table below and provided under RFO 12.102.

12.201-1, Simplified rocedures

> SAT, :S $9 million

Table 12 -1 from RFO 12.102

41 U.S.C. 1901

5. Identification of Exception to the Buy American Statute

NIA

6. Demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited.

Only one source can provide the Trellisware MANET radios because the Trellisware KATANA waveform is proprietary and a unique item peculiar to the Original Equipment Manufacturer (OEM). The KATANA Narrowband Waveform Option (PIN: KATWF-OPT) is an ITAR restricted waveform that is not available through any vendor or reseller of Trellisware radios. It is installed on each of the radios from the factory. Shadow 145 Radio Head (PIN TW-145). This is a variant of the Trellisware product line, and Trellisware has not authorized any other vendor to sell this product. Trellisware Technologies is the only source available for the TW-145 Digital Radio Head.

The exact accessory must be used because the radios must integrate with existing CID radio networks and infrastructure through the TSM and Katana waveforms. Procuring an alternate product other than Trellisware will require complete infrastructure replacement and redesign with a significant increase in cost.

CID conducted market research on the following products: L3Harris PRC-163, Thales MBITR PRC-148D, Persistent Systems MPU5, Silvus Streamcaster. The results of the market research indicate that Persistent Systems and Silvus products lacks the specific waveform compatibility required and do not meet, or cannot be modified to meet, the needs of FEMA and are unable interconnect using RF waveform and function with current CID network architecture.

The L3Harris and Thales products do have compatibility with the specific waveforms, however those radio systems are classified as Controlled Cryptographic Items (CCI), must be handled and stored with a high level of security, and cannot be left unattended as relay nodes in the manner CID requires.

7. Description of Efforts Made to Ensure that Offers are Solicited from as Many Potential Sources as is Practicable.

An announcement is planned for posting in SAM.gov on the estimated date of 08/14/2026.

8. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable.

The contracting officer determines that the anticipated price(s) will be fair and reasonable based on direct price quote comparison.

9. Description of Market Research.

CID conducted internet research on TSM MANET radio systems compatible with TSM and WREN NB waveforms using the terms; "TSM waveform radio", "WREN NB radio". CID searched the DHS TACCOM II contract vehicle. CID searched the SAM.gov website for "TSM" and "WREN" waveforms. CID also spoke with other government and military communications professionals that use MANET radio systems extensively.

CID found the following other industry standard MANET radios that were not compatible with TSM, WREN, KATANA, or WREN-NB waveforms:

• Persistent Systems MPU5

• Silvus Streamcaster

CID found and reviewed the following systems that were compatible with TSM, WREN, KAT ANA, or WREN-NB waveforms:

• Trellisware TW-950/TW-145/TW-875

• L3Harris AN/PRC-163

• Thales PRC-148C/D MBITR

While the L3Harris AN/PRC-163 and Thales MBITR radios could operate with the TSM or WREN waveforms, CID learned that they are Controlled Cryptographic Items (CCI) which has strict security handling and storage requirements. Because of this CID would not be able to implement those radios for this project. Additionally, configuring the PRC-163 and MBITR radios to transmit above 1 OW would require additional amplifier equipment.

10. Any Other Facts Supporting the Use of Other Than Full and Open Competition.

None.

11. A Listing of the Sources, if Any That Expressed, in Writing, an Interest in the Acquisition.

None

12. A Statement of the Actions, if Any, the Agency May Take to Remove or Overcome Any Barriers to Competition Before Any Subsequent Acquisition for Supplies or Services Required.

NIA

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13. Contracting Officer's Certification. I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

MICH A EL C Bo N Ds Digitally signed by MICHAEL C BONDS Date: 2026.08.17 12:40:48 -05'00'

Contracting Officer Date

14. Technical/Requirements Personnel Certification. I certify this requirement meets the Government's minimum need and that the supporting data, which forms a basis for this justification, is complete and accurate.

Digitally signed by PATRICKJ

PATRICK J LEPPER LEPPER

Date: 2026.08.17 07:58:36 -04'00'

Technical Representative Date

APPROVAL:

MICHAEL C BON Ds Digitally signed by MICHAEL C BONDS Date: 2026.08.17 12:41 :40 -05'00'

Contracting Officer Date

Note: The Contracting Officer is the final approving official when the action does not exceed $900K.

Procuring Activity Advocate for Competition Date

Note: The Procuring Activity Advocate for Competition (PAAC) is the final approving official when the action exceeds $900K but is less than or equal to $20M.

Approval by the PAAC is not required if the J&A is reviewed and approved by an official designated by the Component who is a member of the armed services at the general or flag officer level or a civilian in a grade above the GS-15 ( or equivalent) level. However, this exception does not apply to justifications citing that cite RFO 6.103-2 Unusual and Compelling Urgency as the authority.

Federal Emergency Management Agency (FEMA)

Head of Contracting Activity Date

Note: The HCA is the approving official when the action exceeds $20M but is less than or equal to $90M (less than or equal to $150M for USCG). The HCA is not required to approve the justification if the Component P AAC is a member of the armed services at the general or flag officer level or is a civilian in a grade above the GS-15 (or equivalent) level. HCA may also delegate approval to a member of the armed services at the general or flag officer level or a civilian in a grade above the GS-15 or equivalent level. However, this exception does not apply to justifications that cite RFO 6.103-2 Unusual and Compelling Urgency as the authority per HSAR 3006.104-270 (HSAR Class Deviation 25-01).

Chief Procurement Officer Date

Note: The Chief Procurement Officer is the final approving official when the action exceeds $90M ( exceeds $150M for USCG) and must also sign the justification when it results in the invocation of the exception to the Buy American statute at RFO 25.103(b)(2) or 25.202(a)(2), regardless of dollar amount. When CPO approval is required only because RFO 25.103(b)(2) or 25.202(a)(2) is applicable to the procurement, the J&A shall be routed for review and approval using the Buy American Reporting Tool in OCPO's Enterprise Reporting Application.

February 2026