SSJ (ESAMS)_Redacted.pdf

D E P A R T M E N T O F T H E N A V Y

HEADQUARTERS

NAVAL CRIMINAL INVESTIGATIVE SERVICE

27130 TELEGRAPH ROAD

QUANTICO VA 22134-2253

04 February 2026

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity. Naval Criminal Investigative Service-Headquarters (NCIS-HQ), Business

Operations Directorate, Acquisition Division

2. Description of the Action Being Approved. (Mark appropriate category.)

Award of a contract on a sole source basis for supplies/services.

Award of a contract on a brand name basis for supplies/services.

3. Description of Supplies/Services. (Identify supplies and services to be acquired, estimated value, and appropriation and funding amounts planned for the acquisition. Summarize long lists of items. Option quantities should be separately identified. Briefly address the period of performance or completion date).

The Naval Criminal Investigative Service (NCIS) requires Enterprise Safety and Management System (ESAMS) user license for 2500-4999 users. This includes support, maintenance and SF91 module for 2500-4999 users.

FISCAL YEAR APPROPRIATION AMOUNT

2026 OM&N

Period of Performance or Delivery Date: 05 March 2026 – 04 March 2027

4. Statutory Authority Permitting Other Than Full and Open Competition. (Select only one.)

10 U.S.C. 3204(a)(1), Only One responsible source and no other supplies or services will satisfy agency requirements.

10 U.S.C. 3204(a)(2), Unusual and compelling urgency.

10 U.S.C. 3204(a)(3), Industrial mobilization; engineering, developmental, or research capability; or expert services.

10 U.S.C. 3204(a)(4), International agreement.

10 U.S.C. 3204(a)(5), Authorized or required by statute.

10 U.S.C. 3204(a)(6), National Security.

10 U.S.C. 3204(a)(7), Public Interest.

5. Rationale Justifying Use of Cited Authority. The acquisition is being conducted under the procedures of FAR 13.106-1(b)(1)(i) – Soliciting from a single source. The justification rationale for restricting competition is:

HGW and Associates, LLC is the sole manufacture and only source for acquiring the ESAMS license support and maintenance. HGW does not have any authorized resellers. Please see below for further justification.

NAVAL CRIMINAL INVESTIGATIVE SERVICE

27130 TELEGRAPH ROAD

QUANTICO VA 22134-2253

6. Specific characteristics of the supplies or services that limit the availability to this/these source(s), i.e., unique features, form-fit-function, etc.). State why the requested material or service represents the minimum requirement(s) of the Government. Describe in detail why only this/these suggested source(s) can furnish the requirement(s) to the exclusion of other sources.

The agency's continued reliance on the Enterprise Safety Application Management System (ESAMS), and the services provided by HGW to support it, is a mission-critical necessity during the Department of the Navy's ongoing transition to the new Risk Management Information (RMI) system. While RMI is designated to become the single, consolidated Program of Record for safety, the phased migration of core ESAMS functionalities and historical data is not yet complete. A premature discontinuation of ESAMS would introduce significant operational gaps and unacceptable risks. Specifically, it would compromise the integrity and continuity of safety data, jeopardizing the agency's ability to adhere to congressionally mandated and Navy-wide safety and occupational health standards. Therefore, the continued operation of ESAMS serves as an essential bridge, ensuring seamless data migration and maintaining a stable, compliant safety management posture until RMI reaches full operational capability. This transitional period is vital to build upon the foundational data and processes established in ESAMS and prevent any degradation of the Navy’s and NCIS’s safety and readiness.

The primary justification for the continued use of ESAMS is its exclusive offering of specialized, web-based training modules critical to NCIS operations. No other system provides the required platform to develop, customize, and deliver safety courses tailored to the unique needs of our personnel. Furthermore, ESAMS is the sole system capable of officially recording training completion for all NCIS agents and staff, a fundamental requirement for demonstrating compliance with the OPNAV M-5100.23 CH-3, Navy Safety and Occupational Health Manual. The termination of ESAMS would immediately dismantle the agency’s ability to administer and document this mandatory training, leaving the agency in direct non-compliance with established Navy safety protocols. This would not only be detrimental to NCIS’ internal safety program, but would also expose the agency to unnecessary risk and liability. The system's role in ensuring every member of NCIS meets their required safety competencies cannot be overstated.

ESAMS currently serves as the established and functional system of record for the electronic submission of the Standard Form 91 (SF91), Motor Vehicle Accident Report, for all NCIS-related incidents. While the RMI system is slated to eventually assume this responsibility Navy-wide, this specific functionality remains in a protracted development phase with no definitive timeline for completion. As it stands, RMI is not a viable alternative for this critical reporting requirement. A premature transition away from ESAMS would leave NCIS without a reliable or approved method for documenting vehicle accidents, severely hampering our ability to manage risk, process claims, and maintain accurate records as required. The continuity of this function is paramount, and ESAMS is the only system currently capable of delivering it.

The use of ESAMS is not merely a matter of preference but a mandatory requirement for all entities operating within Navy installations. Commander, Navy Installations Command (CNIC) has designated ESAMS as the exclusive approved safety training program for all Navy Facilities. As NCIS relies on Base Operations Services (BOS) provided by CNIC, the agency’s adherence to this directive is non-negotiable. The operational synergy between NCIS and CNIC is dependent on shared systems and standards. ESAMS is the thread that connects NCIS safety protocols with the broader installation safety framework. No other program can satisfy the mandatory requirements

NAVAL CRIMINAL INVESTIGATIVE SERVICE

27130 TELEGRAPH ROAD

QUANTICO VA 22134-2253

imposed by CNIC, and the agency’s continued access to essential base services is contingent upon NCIS’ use of this system. Therefore, the continuance of the ESAMS program is paramount to the uninterrupted operation of NCIS across all naval installations.

On 20 January 2026, Acquisitions confirmed with HGW and Associates that ESAMS is a proprietary application owned solely by HGW with system support and help provided by HGW staff only. HGW is the sole provider and support of the ESAMS application. No other vendors are authorized to provide software maintenance, programming, or technical support for ESAMS.

7. Determination of fair and reasonable pricing.

Basis of award will be determined based on fair and reasonable pricing using techniques at FAR 13.106-3(a), as applicable.

8. Brief description of Market Research conducted and results or why market research was not conducted.

Acquisitions market research is based on searching the open market for sources of supply. The required sources UNICOR, AbilityOne, and DoW ESI, as well as the preferred source NASA SEWP, do not have ESAMS Software. ESAMS is only available via one source, HGW and Associates, on a GSA Federal Supply Schedule and is the sole proprietor of the software. Data was analyzed by reviewing the customer’s procurement package, which included the Independent Government Estimate (IGE) based on a market research price estimate from HGW and Associates, and reviewing historical contract information. Only one source, HGW and Associates, can provide the required ESAMS software licenses. The vendor has a GSA schedule and is the sole source provider of this software.

9. Any other factors supporting use of other than full and open ex., National Security, etc.:

N/A

10. Listing of sources (Name, Address, POC) (original equipment manufacturer (OEM) or provider and any authorized distributors or resellers):

Manufacturer:

HGW and Associates, LLC 9729 Cogdill RD

STE 200

Knoxville, TN 37932

CAGE: 1FZS7

UEI: DYN5HCFUVXC3

SB – Under NAICS 513210 Size Standard $47M

Kim Peterson

(865) 288-7899 kpeterson@hgwllc.com

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

A market review for similar products or services will be conducted on any future procurements to ensure there are opportunities to maximize competition or to reassess the mission needs with the best solution for the Government.

NAVAL CRIMINAL INVESTIGATIVE SERVICE

27130 TELEGRAPH ROAD

QUANTICO VA 22134-2253

APPROVALS/CERTIFICATIONS