SSJ - Chiller B16000 Repairs - CO Signed.pdf

CONTROLLED UNCLASSIFIED INFORMATION

Single Source Justification (Simplified Acquisition)

CONTROLLED UNCLASSIFIED INFORMATIONApril 2021 Page 1 of 2

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: 502 CONS/JBKAA 1655 Selfridge Ave Lackland AFB, TX 78236

Project/Program Name: LAK Bldg 16000 Chiller Copeland Scroll Compressor Replacements

Purchase Request / Local ID Number: F2M3CB4193A001

Estimated Contract Cost (including Options): $59,943.16

On 07August 2024, the Government received urgent notification from 502 Civil Engineering Squadron (502 CES) requesting to remove and replace two chiller compressors at building 16000, located at JBSA - Lackland, Texas. The cooling machines are functioning at 33% capacity and at this state are critically impacting the server rooms creating an imminent threat to the sensitive classified information housed therein.

The server room in Building 16000 is designed to be chilled by two primary chillers (Unit A & Unit B) located on the outside of the building and one backup chiller (Unit C) located inside the building. Chiller Unit A Circuits #1 and #2 are currently being bypassed due to non-functioning compressors. Chiller Unit B Circuit #2 has a leak that has been isolated and switched off. Currently, both primary chillers cannot sufficiently maintain the required operating temperature in the server room, therefore the backup chiller (Unit C) is solely functioning as the primary chiller. The chilling system was not designed to run long-term in this manner.

Should the backup chiller experience any malfunction, it would result in a catastrophic system failure of the servers housed within the facility. The prolonged stoppage could lead to potential threats against the Governments' war fighter capabilities. It is due to this critical factor that an urgent repair is warranted. A direct award to Texas Chiller Systems is in the best interest of the government as they have already provided a quote and assessment on the systems and are familiar and postured to make immediate repairs.

502 CONS strives to maximize competition by finding alternative solutions and capable sources. Based on preliminary market research, the intent was to go open market with this requirement as there are many small businesses registered under the requirements' NAICS code. Six small businesses were contacted via a sources sought inquiry to test commercial availability of replacement parts and zero responses were received. After confirming with 502 CES, it was determined the current system is functioning at 33% capacity, therefore causing substantial risk to critical missions located within Building 16000. Due to the urgency of the situation and the compelling need for removal and replacement of parts, this requirement requires immediate attention and cannot be completed without the additional risk of time and expense that it would take to locate and solicit an unfamiliar business.

Section A: General Contract Information

Section B: Description of the Supplies/Services Required

Section C: Justification for Soliciting from a Single Source or Brand Name

Section D: Efforts to Obtain Competition

Section E: Steps to Preclude Future Single Source or Brand Name Awards

CONTROLLED UNCLASSIFIED INFORMATION

Single Source Justification (Simplified Acquisition)

CONTROLLED UNCLASSIFIED INFORMATION April 2021 Page 2 of 2

502 CONS will continue efforts to maximize competition. For this requirement and situation, full and open competition is not a viable solution without incurring detrimental effects on the security of government.

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date Typed Name and Rank/Grade of Signature of

Date Typed Name and Rank/Grade of Signature of

Section F: Contracting Officer's Determination

FORBIS.CYNTHI

A.A.1132763670

Digitally signed by

FORBIS.CYNTHIA.A.1132763670

Date: 2024.08.21 15:25:40 -05'00'

8/21/2024

JOHNATHAN D. LEUELLEN