SSJ_36C255-26-AP-0001 VOCERA SUPPORT KC_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items

Effective Date: 11/15/24 Page 1 of 5

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Acquisition ID#: 36C255-26-AP-0001

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C255-26-AP-0001

1. Contracting Activity:

Network Contracting Office (NCO) 15, 3450 S. 4th Street Trafficway, Leavenworth, KS 66408 in support with the Department of Veterans Affairs (VA), Veterans Integrated Service Networks (VISN) 15 Facilities, in support of Kansas City VA Medical Center, 4801 East Linwood Boulevard Kansas City, MO 64128-2226.

Purchase Request Number: 589-26-1-1837-0001

2. Nature and/or Description of the Action Being Processed:

This is a firm-fixed-price Brand Name justification for Vocera Software Licenses and Support Services n accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR

13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. This justification is for a new base and four (4) 12-month option periods.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the software licenses and support services for the currently installed Vocera Communication system at the Kansas City VAMC.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

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8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

In accordance with FAR 25, this is a service-based contract and FAR Part 25 is not applicable to this requirement.

As described in Section 6 above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

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11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be continued surveillance to monitor the industry for new entrances to the market place.

Furthermore, as the equipment nears the end of its life expectancy, the equipment team will reevaluate their facility's needs with the current industry capabilities and the VA's long term strategic planning to maximize competition to the extent practical.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Michael Decker Supervisor, BISS Kansas City VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Veronica (Betty) Flores Contracting Officer Medical Services and Equipment Network Contracting Office (NCO) 15

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Acquisition ID#: 36C255-26-AP-0001

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Randall D. Combs Supervisory Contract Specialist Division Chief, Division II Network Contracting Office (NCO) 15

Andrew J. Raiber, CPCM Director of Contracting Network Contracting Office (NCO) 15

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($750K to $7.5 million (or $15.0 million for acquisitions described in FAR 13.500(c)) for other than full and open competition.

Daryl A. Berg Executive Director, RPO Central Head of Contracting Activity