PERFORMANCE WORK STATEMENT-Instrument Landing System Upgrade (DRAFT).pdf

DRAFT

1. Introduction

Effective and reliable Instrument Landing Systems (ILS) at Al Udeid Air Base (AUAB), Qatar are critical to the safe recovery of US and coalition aircraft during inclement weather conditions obstructing pilot visibility of the airfield. The 16L ILS system is 20-years old and has surpassed its’ 15-year life expectancy. As a result, it is becoming less reliable and increasingly more expensive to maintain.

Additionally, AUAB experiences significant fog during the winter months that exceeds the capabilities of the current Cat-I ILS. As a result, pilots must divert to an alternate host nation civilian airport at significant expense and security risk.

Replacing the current ILS with a Cat-II system will ensure AUAB has a cost effective, reliable and sustainable ILS that significantly reduces the need to divert aircraft.

2. Program Objectives/Description of Work

Replace the current Runway 16L Cat-I ILS with a fully functional and sustainable Indra Cat-II system.

ILS must be a turn-key reliable system capable of passing a Federal Aviation Administration (FAA) commissioning flight inspection. ILS system must be capable of remote monitoring, remote maintenance and remote flight inspection and include an interlock capability.

The Contractor shall maximize the use of state-of-the-art, commercial off-the-shelf (COTS) and/or Non-Developmental Item (NDI) equipment that when integrated together provides enhanced system capabilities, increased reliability, and decreased maintenance. The proposed system shall have an Operational Availability (Ao) threshold of 99% while continuously operating twenty-four (24) hours a day, 365 days a year.

The Contractor shall procure, install and integrate the Indra Cat-II ILS into existing and planned infrastructure and include all necessary interfaces, hardware and software. The Contractor shall coordinate site preparation, material shipments, travel, installation, utility connectivity, interoperability, testing and acceptance requirements with the AFCENT Program Manager and the AUAB project points of contact.

All work shall be performed In Accordance With (IAW) commonly accepted commercial practices unless a higher standard is required by manufacture’s technical data or Government Instruction.

3. Requirements/Specific Tasks

3.1 Install turn-key reliable, Indra Cat-II ILS systems at AUAB.

3.1.1 The Contractor shall procure, deliver, install, integrate, test and commission the ILS. This includes all associated system hardware, software, support equipment, minimum test equipment, on-site familiarization training as well as operational and maintenance manuals needed to integrate the ILS into an operationally safe, suitable and effective Air Traffic Control and Landing System at AUAB. Support equipment shall include separate maintenance and remote-status-display-unit (Windows-11) laptop computers. System must pass a Federal Aviation Administration (FAA) commissioning flight evaluation IAW FAAO 8200.1. See section 5.5 for additional specifics concerning requirement.

3.1.2 The ILS must be capable of remote status monitoring, remote maintenance and remote flight check via an included remote controllable flight check radio. The system must interface with the DoD Wide Area Network (WAN) and communicate effectively with AFCENT’s Regional Maintenance Center (RMC) via the Navigational Aids Remote Access System (NARAS). The current Indra Cat-I ILS is connected to the RMC via NARAS and functions as stated above. If compatible, the newly installed Indra Cat-II ILS shall utilize the same network infrastructure to fulfill this requirement. If not compatible, the Contractor must provide any specific devices/materials necessary for new ILS to interface with RMC via NARAS. Reference section 5.5 for addition specifics concerning requirement.

3.1.3 The Contractor shall procure ILS systems with commercial warranty support covering a period no less than fifteen (15) years. Contractor shall provide clearly defined warranty coverage, terms and procedures. The following paragraphs detail the desired warranty requirements for this contract. Finalized requirements subject to Government approval.

● The manufacturer warrants that mechanical and electrical components of the systems provided will be free of defects in materials and workmanship for the warranty period.

If a component fails, it will be repaired or replaced at the manufacturer’s expense.

Parts/pieces not covered by warranty must be clearly defined.

● The manufacture must provide a certified customer service section available twenty-four

(24) hours a day, seven (7) days a week that provides technical expertise, troubleshooting assistance and replacement component processing. The manufacturer must have a staff of Certified Customer Service Professionals from a known certification organization. If while troubleshooting the manufacturer directs testing or part replacements, and subsequent breakage of a part occurs as a result of such manufacturer directed actions, repair or replacement of the broken part will be covered under warranty.

● Manufacturer provides multiple contact methods (email, telephone, and website).

● AFCENT shall contact manufacturer’s customer service to request technical support and/or replacement of a failed system component. If requesting replacement component, manufacturer will provide a Return Material Authorization (RMA) number.

● Manufacturer will expedite shipment (ex. FedEx/UPS/DHL) of replacement parts within twenty-four (24) hours of request. Manufacturer is responsible for shipping charges to the Government and must provide tracking information to AFCENT. Due to the critical nature of the AFCENT mission, shipment of replacement components from the manufacturer should not be delayed until receipt of the defective component. Replacement components, if available, must be shipped immediately.

● Once the replacement component is received and installed at the deployed location, AFCENT will properly package the failed item (reusing the original packaging) and return to the manufacturer.

● Any ancillary equipment installed by the contractor supporting the ILS and not covered by the aforementioned 15-year warranty shall include manufacturer’s warranty terms (if applicable) and those terms provided to the Government for review.

3.1.4 Equipment shelters shall be of a type easily transported by forklift, flatbed truck and military aircraft, see example in Attachment 8. They shall be able to withstand the harsh environmental conditions at AUAB. Each shelter shall include a 100% Heating, Ventilation, and Air Conditioning (HVAC) system capable of ensuring systems are operating well within their advertised safe operating temperature range. If one unit fails, a second shall automatically take over. HVAC systems can be the type that mount to the shelter or to the concrete pad upon which the shelter is installed. If using shelter mount type units as depicted in Attachment 8, they “must not” be installed/attached until after delivery to the installation site. This will simplify air transport and avoid potential damage to units and/or shelters.

3.1.5 The Contractor shall conduct a site survey at AUAB to evaluate any unique technical and logistical requirements, identify any required installation site infrastructure modifications, as well as gather all data necessary to prepare a comprehensive Project Support Plan (PSP). The Site Survey Report and PSP shall address requirements for the entire Cat-II ILS system and any ancillary systems associated with the installation.

3.1.6 The Contractor shall prepare a PSP that defines responsibility for all specific actions necessary to ensure the success of the project. The PSP shall define responsibilities to be accomplished by the Contractor, the Government and host base support functions. The PSP must include but is not limited to: siting and project installation data; technical drawings; mechanical, electrical and communications interface definitions; AUAB Civil Engineering support requirements (ex. concrete, primary/backup power, grounding, trenching, grading); AUAB C4 Systems support requirements (ex. fiber, network access); any on-site services or material handling (heavy) equipment required during installation; any limitations, restrictions, or constraints that may affect a successful project outcome. The PSP shall be prepared with assistance from and final approval by the Government.

3.1.7 The Contractor shall provide the Government all pertinent data identified in Attachment 9 for this specific Indra Cat-II ILS installation.

3.1.8 Prime and Standby Power:

● The government will provide Primary Power and engine generator Standby Power Systems for the Cat-II ILS IAW FAA Order JO 6950.2, Chapter 5.

● The Contractor shall include battery backup for the entire Cat-II ILS IAW FAA Order JO 6950.2, Chapter 5.

3.1.9 IAW FAA Order 6750.16, Chapter 1, Section 15, ILS facilities at opposite ends of the same runway must have an interlock to prevent simultaneous operation. The Contractor shall evaluate if currently installed interlock is functional and compatible with the Cat-II ILS. If so, the Contractor shall integrate the new ILS with the interlock and confirming it functions IAW the FAA Order. If an alternative is required, the Contractor shall provide a recommended solution for Government review/approval.

3.1.10 The Contractor shall provide manufacture’s System Acceptance Test (SAT) Procedures (subject to Government approval) designed to confirm system installation and performance specifications are within expected tolerances. SAT shall include appropriate data sheets for recording ILS system condition and reference data. Once system is installed and in an operational condition, the Contractor shall initiate testing procedures to confirm flight inspection readiness. After a passing flight inspection, SAT data must be reverified and recorded for future reference. The recorded data is required before Government acceptance of the installation.

3.1.11 The Contractor shall be present during FAA commissioning flight inspection to perform any final adjustments necessary to ensure the Cat-II ILS is fully certified IAW FAAO 8200.1. Contractor shall remain available until the flight inspection, facility data collection and project acceptance requirements are successfully completed, unless the Government approves alternate arrangements for any unsatisfactory results.

3.1.12 The Contractor shall provide systems orientation/familiarization training to personnel responsible for maintenance and operation of equipment.

3.1.13 The Contractor shall deliver commercial warranty documents and system manuals to support operation and maintenance of all installed systems, including ancillary systems and shelters. Publications must include all technical documentation needed to support operation and maintenance of the new equipment at the 99% Ao threshold. The publications shall include detailed instructions to obtain supply support and technical assistance directly from the appropriate vendor. At the completion of the installation, the Contractor shall prepare and deliver “as built” drawings representing the final installed system configuration.

3.1.14 The Contractor shall provide a list (with pricing) of manufactured “recommended” line replaceable spares and test equipment for all systems. Finalized procurement list of recommended items is subject to Government approval.

3.2 Reports

3.2.1 The Contractor shall provide monthly status reports (MSR) no later than fifteen (15) days after the close of each month. The format and content of this report may vary based on program mission needs as identified by the COR. The reports must be submitted electronically IAW Table-1. Additionally, the MSR will include task identification, work accomplished and significant events, deliverables, quality control reports, problem areas, planned activity for next reporting period, travel requirements, and itemized labor hours and costs (current reporting period and cumulative).

3.2.2 As required, the Contractor shall provide customized technical reports that may include such items as engineering plans, site survey results, inspection reports, test result documentation, updated drawings, technical orders, technical manuals, certifications and inspection approvals.

3.2.2.1 Engineering Plans/Site Survey Results. The Contractor shall include the following items:

● Criteria identified in section 4.1.6.

● Civil and infrastructure improvements required to be performed by the

Government prior to installation and other special considerations or restrictions as applicable.

3.2.2.2 Inspection Reports. Inspection reports will be submitted on an “as required” basis for this task.

3.2.2.3 Test Result Documentation. Test result documentation will be submitted on an “as required” basis for this task. If required, test result documentation will be available for site inspection and acceptance.

3.2.2.4 Updated Drawings and Technical Data/Orders/Manuals. Updated drawings and technical information will be submitted on an “as required” basis for this task.

3.2.2.5 Certifications, Inspection, and Acceptance Approvals. Certifications and inspection approvals will be submitted on an “as required” basis for this effort.

Final Government acceptance of the installation requires, but is not limited to:

● FAA documentation confirming a successfully flight certified system.

● Completed AFTO Form 747 (no exceptions) and appropriate signature in section 12 of the form.

4. Operational Requirements

4.1 Skills, Knowledge and Qualifications

4.1.1 Required:

● Program/Project Management

● System Development

● Facilities Planning, Management, and Operations

● Network System Design, Management, and Support

● Computer Systems Administration, Management and Maintenance

● Computer Assisted Design (CAD) Support

● Systems Installation and Integration

● Production Support

● Data and/or Media Management

4.1.2 Desired:

● Detailed and extensive background, knowledge, and experience with air traffic control navigational aids and specifically with Indra systems.

● Experience working with the USAF with regards to policies, procedures, and operations

● Experience installing ILS systems on USAF bases and specifically in volatile areas.

● Experience integrating NAVAIDs with AFCENT’s Navigational Aids

Remote Access System (NARAS).

● Experience with the US Military Airlift system as well as an understanding of the procedures, documentation and markings required to transport shipments via the Military airlift system.

● Eligibility for U.S. Government Common Access Card (CAC)

5.1 Instrument Landing System Specifications

5.1.1 AFCENT requires Indra specific systems to meet critical details in Section 4. At a minimum, Cat-II ILS shall include Localizer, Glideslope, Distance Measuring Equipment (DME), appropriate monitors, and Windows-11 compatible 2238 Remote Control Status Unit (RCSU) with small form factor (laptop) Remote Status Display Unit.

5.1.2 AFCENT remotely monitors and maintains theater NAVAIDS from a single Regional Maintenance Center (RMC) located on AUAB. As required in Section 4.1.3, Indra ILS components are remote maintainable (RM), as well as remote flight check capable.

Both are compatible with the Indra Microsoft Windows-10 based 2238 RCSU, which is the only certified and accredited interface approved to connect AFCENT RM NAVAIDs to the DoD WAN via NARAS.

5.1.3 Non-Indra systems are incompatible with the 2238 and therefore negate our ability to remotely manage systems over the DoD WAN. This would degrade the CENTCOM flying mission requiring significant time and expense to resolve. Reference Attachment 7 for NARAS architecture details.

5.1.4 IAW section 4.1.4, Indra meets our 15-year warranty requirement. Because commercial NAVAID systems are proprietary, repair and replacement parts are only available from the manufacturer. The 15-year warranty ensures the Government has the support necessary to keep the system operational for its’ expected lifespan.

5.1.5 AFCENT currently operates (9) Indra NAVAID systems in theater. Adding similar Indra systems ensures compatibility and interchangeability with current inventory of contingency spare parts and avoids complicating the logistics chain by adding other manufacturers. In addition, RMC technicians are trained to maintain Indra systems.

5.2 Deliverables/Milestones

In addition to the above tasks, the Contractor will provide the following deliverables and reports:

• Monthly Status Reports

• Quality Control Plan

• Project Support Plan

• Technical Reports

• Trip Reports

5.2.1 Delivery Instructions

The Contractor shall deliver each report to the appropriate Government personnel IAW the direction in Table-1, Section 5.1. Deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents.

Classified or controlled information shall not be included in any deliverable.

5.2.2 Inspection and Acceptance of Services

All reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period of time in accordance with FAR 52.212-4 and the acceptance criteria are set forth in Table 1, Section 5.1 in the section titled “Performance Threshold” column. Further inspection and acceptance details are outlined in the QASP. (QASP: Attachment 3).

Only the COR, their designated alternate, or Contracting Officer (CO) has the authority to inspect, accept, or reject all deliverables. Final acceptance of all deliverables will be provided in writing, or in electronic format, to the COR or CO within thirty (30) days from the end of the contract.

5.2.3 Contractor Quality Control Requirements

This contract is for performance-based commercial services. The Contractor shall develop and maintain a quality process to ensure all services provided are performed in accordance with commonly accepted commercial practices and existing quality control systems throughout the life of the contract.

The Contractor shall develop and implement procedures to identify, prevent and ensure non- recurrence of defective services. However, the Government reserves the right to perform inspections on services provided to the extent deemed necessary to protect the Government’s interests. The Contractor must control the quality of the services and deliverables provided in support of this task; the Contractor must maintain substantiating evidence that services conform to contract quality requirements and furnish such information to the Government if requested.

The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the services are performed in accordance with PWS and commonly accepted commercial practices, throughout the life of the contract. The Contractor shall submit the QCP for Government review within thirty (30) days after contract award.

5.3 Man Hours/Labor Categories

All labor necessary for completion of this effort shall be performed under the Firm Fixed Price.

5.3.1 Personnel

● Contractor Employee Guidelines

The Contractor shall not employ persons on this award if such employees are identified to the Contractor by the COR, PM and/or CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The employee(s) should be removed immediately and replaced with an employee(s) that can provide the same level of service and approved by the CO, to ensure the labor category is similar or the same.

5.4 Travel

Contractor employees will be required to travel overseas for the purpose of NAVAIDS site survey, installation, setup, coordination as required, etc. CONUS travel may be required for meetings/testing as required. Travel shall be a Time & Materials (T&M) expense, and no G&A or other administrative fees shall be allowed on travel. The Government will pay up to the rates specified in the applicable regulation shown in FAR 31.205-46. Total travel costs are estimated at the levels described in Table 2 below:

5.4.1 Travel Requirements/Trip Reports

For all travel required under the terms of this PWS, the Contractor shall submit Trip Reports when submitting monthly invoices after completion of a trip for all long-distance travel and for local travel when requested by Government Task Lead. Trip reports shall be submitted on the 15th working day after trip completion.

The Trip Report shall include the following information:

● Personnel traveled

● Dates of travel

● Destination(s)

● Purpose of Trip; contract effort supported and contract number; Government Agency supported (if applicable); explain the benefits of the travel to the Government.

● Actual Trip Costs

● Approval Authority

● Summary of events to include work accomplished and significant events, discussion of activities, and conclusion/recommendation.

5.4.2 Approval for Travel

Travel shall be approved in advance via the Consent to Purchase (CTP) form (Attachment 4). The Contractor shall submit and route the CTP request form and travel breakdown to the COR for approval at least two (2) weeks in advance. A cost breakdown shall be provided to support all travel expenses. The COR and CO must review and approve/disapprove or request a revision to the CTP.

Emergency requirements shall be defined/initiated and approved/validated by the CO on a case-by-case basis.

In the event lodging is not available at the published lodging rates (or below the published rates), the Contractor shall submit with the CTP a complete explanation of the circumstances, and the backup documentation from at least three (3) hotels in the TDY location to substantiate the unavailability claim. The CTP shall be reviewed and approved/rejected by the COR and CO in advance. Travel charges over and above allowable lodging rates and/or per diem without proper approval and support documentation from three (3) lodging facilities, shall be paid at the expense of the Contractor. The Contractor shall make every effort to save Government dollars, to stay at hotels that are below the Government rate, negotiate the lowest airfares and car rentals, and shall plan travel in as far advance as possible.

After travel is incurred, documentation/receipts shall be included with the invoice submittals. NO PAYMENT WILL BE MADE WITHOUT

DOCUMENTATION/RECEIPTS.

NOTE: The Government reserves the right to audit, thus; the Contractor shall keep on file all backup support documentation for travel made on behalf of the Government under the terms of the contract.

6 Performance Specifics

6.1 Performance Time/Days

Days Per Week: Normal operating hours can be maintained for the contractor when working in the Continental United States (CONUS). If the contractor is performing in outside the Continental United States (OCONUS) and in the area of responsibility (AOR) associated with AUAB, the contractor may be required to work extended duty hours and weekends depending on mission requirements and installation site accessibility. The Government requires support Monday-Friday CONUS; 7-days per week OCONUS depending on mission requirements and installation site accessibility.

All tasks must be completed timely and at the level of quality identified herein.

6.2 Government Property

The Government will provide the necessary items as listed in Attachment 1 of this PWS, titled Government Furnished Property, Equipment and Services. A Government Property Management Plan shall be active, current and in force at all times during the performance period of this effort.

7. Attachments

Attachment 1: Government and Contractor Furnished Property, Equipment, and Services Document

Attachment 2: Definitions and Acronyms

Attachment 3: Quality Assurance Surveillance Plan (QASP)

Attachment 4: Consent to Purchase Form (CTP)

Attachment 5: AFTO Form 747 Cyberspace Infrastructure Systems Acceptance

Attachment 6: USAFCENT Navigational Aids Remote Access System (NARAS) Architecture/System Description Document

Attachment 7: Example of shelters typically used by AFCENT

Attachment 8: Instrument Landing System (ILS) Data Form Instructions

Attachment 9: Points of Contact

ATTACHMENT 1

GOVERNMENT and CONTRACTOR FURNISHED

PROPERTY, EQUIPMENT, AND SERVICES

A1. GOVERNMENT FURNISHED ITEMS AND SERVICES:

The Contractor shall specifically identify in their proposal the type, amount, and time frames required for any Government resources, excluding those listed below. The Government will provide the following:

● Initial familiarization/orientation will be provided by the User Agency.

● Standard Operational Procedures, regulations, manuals, texts, briefs and other materials associated with the project and the hardware/software noted throughout this PWS will be available to the Contractor at the place of performance.

The Contractor shall comply with documented procedures when performing services awarded in response to this solicitation. The latest revision of any documentation listed in the solicitation will be accessible to the Contractor. Additional documents may be identified in the individual project assignments and will be made available to the Contractor if needed.

Government Furnished Contractor Support: The Government will provide the appropriate level of services to contractors while on AUAB. Services will be provided to contractors at the same level they’re provided to military and DoD civilian personnel.

Services: During installation at AUAB, the Government will provide escort to the Contractor as needed to perform tasks outlined in the PWS.

Facilities: During installation at AUAB, the Government will provide the necessary workspace for the Contractor to include desk space, telephones, and NIPR network access.

Utilities: During installation at AUAB, the Government will provide utilities for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

Equipment: During installation at AUAB, the Government will provide the material handling (heavy) equipment needed to perform tasks outlined in the PWS.

Materials: At the installation site only:

The Government will arrange/schedule an FAA commissioning flight inspection for the Cat-II

ILS.

The Government will provide all ILS operating frequencies and identifier codes.

The Government will provide technical details and procedures associated with NARAS as needed.

The Government will provide concrete pads (per Contractor’s specification) to mount ILS assemblies. If anything must be imbedded in the concrete or placed in ground prior to pouring concrete, the Contactor shall inform the Government and ensure those details are included in the Contractor provided PSP. In addition, the Contractor shall provide materials to be installed in or underneath concrete, unless otherwise specified.

To support the NARAS requirement in Section 4.1.3, the Government will provide network connectivity to each ILS shelter’s external termination point as well as the

RCSU.

If the Government is furnishing Government Property in support of this contract, the Contractor shall comply with FAR 52.245-1 and its alternates as appropriate. All Government Furnished Property shall be properly controlled/inventoried per the terms of this PWS.

A1.1 CONTRACTOR FURNISHED or ACQUIRED ITEMS AND SERVICES

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not specifically assigned to another agency in this PWS of the finalized PSP.

● Contractor Personnel Supporting U.S. Armed Forces Deployed Outside the United States (DFARS 252.225-7040)

• Section (c) Support.

(3) Contractor personnel must have a Synchronized Pre-deployment and Operational Tracker (SPOT)-generated letter of authorization signed by the Contracting Officer in order to process through a deployment center or to travel to, from, or within the designated operational area. The letter of authorization also will identify any additional authorizations, privileges, or Government support that Contractor personnel are entitled to under this contract. Contractor personnel who are issued a letter of authorization shall carry it with them at all times while deployed.

• (e) Preliminary Personnel Requirements.

(1) The Contractor shall ensure that the following requirements are met prior to deploying:

• (i) All required security and background checks are complete and acceptable.

• (iii) Deploying personnel have all necessary passports, visas, and other documents required to enter and exit a designated operational area and have a Geneva Conventions identification card, or other appropriate DoD identity credential, from the deployment center.

• (iv) Special area, country, and theater clearance is obtained for all personnel deploying. Clearance requirements are in DoD Directive 4500.54E, DoD Foreign Clearance Program. For this purpose, CAAF are considered non-DoD contractor personnel traveling under DoD sponsorship.

• Section (g) Personnel data.

(1) The Contractor shall use the Synchronized Pre-deployment and Operational Tracker (SPOT) web-based system, to enter and maintain the data for all CAAF and, as designated by the Under Secretary of Defense (Acquisition and Sustainment) or the Combatant Commander, non-CAAF supporting U.S.

Armed Forces deployed outside the United States as specified in paragraph (b)(1) of this clause.

(2) The Contractor shall enter the required information about their contractor personnel prior to deployment and shall continue to use the SPOT web-based system at https://spot.dmdc.mil to maintain accurate, up-to-date information throughout the deployment for all Contractor personnel. Changes to status of individual Contractor personnel relating to their in-theater arrival date and their duty location, to include closing out the deployment with their proper status (e.g., mission complete, killed, wounded) shall be annotated within the SPOT database in accordance with the timelines established in the SPOT Business Rules.

Note: Above list is an excerpt of DFARS 252.225-7040. See entire clause for all applicable requirements.

● Common Access Card (CAC): Contractors supporting this effort are required to have a Government issued CAC. IAW DTM 08-003 Attachment 3, para 3.a.(2), CAC eligibility for other populations, including DoD contractors, non-DoD Federal civilians, State employees, and other non-DoD affiliates, is based on the DoD government sponsor’s determination of the type and frequency of access required to DoD facilities or networks that will effectively support the mission. To be eligible for a CAC, the access requirement must meet one of the following criteria:

● (a) The individual requires access to multiple DoD facilities or access to multiple non-DoD Federal facilities on behalf of the Department on a recurring basis for a period of 6 months or more (this requirement is applicable to DoD contractors only).

Estimated period of performance for this effort is 2-years. Contractor will need frequent access to the installation EOSS, ECS and ECES facilities as well as the control tower, flight line and airfield- which are highly sensitive and controlled areas.

Services: Contractor is responsible for delivering project equipment and materials to the nearest Government approved port (CONUS or OCONUS) for airlift to the installation site. Contractor is responsible coordinating acceptance of materials with port receiving office.

Contractor must properly prepare materials for airlift to include completion of all necessary tasks and forms required to transport assets on DoD aircraft. Prepare the cargo and documentation IAW the Defense Transportation Regulation (Part II) and package and mark pieces IAW MIL STD 129. Hazardous cargo must be packaged, marked, and labeled according to AFMAN 24-604. The Government will provide references upon request.

Materials: Unless otherwise stated, the Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS. The Contractor shall comply with FAR 52.245-1 and its alternates as appropriate. All contractor acquired property shall be properly controlled/inventoried per the terms of this PWS.

ATTACHMENT 2

DEFINITIONS and ACRONYMS

A2. DEFINITIONS AND ACRONYMS:

A2.1. DEFINITIONS:

A2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

A2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

A2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

A2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

A2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

A2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

A2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

A2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

A2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

A2.1.10. QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

A2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity-of-contract with the subcontractor.

A2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

A2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

A2.2. ACRONYMS:

Ao Operational Availability

APM Acquisition Project Manager

CAT Category

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CO Contracting Officer

CONUS Continental United States (excludes Puerto Rico, Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

CR Client Representative

DFARS Defense Federal Acquisition Regulation Supplement

DME Distance Measuring Equipment

DOD Department of Defense

FAA Federal Aviation Administration

FAS Federal Acquisition Services

FAR Federal Acquisition Regulation

FY Fiscal Year

HIPAA Health Insurance Portability and Accountability Act of 1996

HVAC Heating, Ventilation and Air-Conditioning

ILS Instrument Landing System

NAVAID Navigational Aid

NARAS Navigational Aids Remote Access System

NDI Non-Developmental Item

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Puerto Rico, Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PM Project Manager

PRS Performance Requirements Summary

PS Project Start

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

RCSU Remote Control Status Unit

RMC Regional Maintenance Center

SOP Standard Operating Procedures

TE Technical Exhibit

UPS Uninterruptable Power Supplies

WBS Work Breakdown Structure

ATTACHMENT 3

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1. Purpose

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

● What will be monitored?

● How monitoring will take place.

● Who will conduct the monitoring?

● How monitoring efforts and results will be documented.

This QASP does not detail how the Contractor accomplishes the work. Rather, the QASP is created with the premise that the Contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a ―living document‖ and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the Contractor.

Updates shall ensure that the QASP remains a valid, useful, and enforceable document.

Copies of the original QASP and revisions shall be provided to the Contractor and Government officials implementing surveillance activities.

2. Government Roles and Responsibilities

The following personnel shall oversee and coordinate surveillance activities.

● Contracting Officer (CO) - The CO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship.

The CO shall also assure that the Contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

● Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between your customer organization and their requesting program office, as well as liaison between your customer organization and the supporting contracting office.

● Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the Contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the CO, the COR shall provide documentation to the CO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Contractor shall refer any changes they deem may affect contract price, terms, or conditions to the CO for action.

3. Performance Standards

Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary, Section 5.1, Table 1 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance.

4. Frequency of Measurement

During the contract performance, the PM and COR shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed and may increase/decrease frequency accordingly.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. The QASP shall be incorporated as a separate document attached to this

PWS.

Contract Performance Evaluation: Effective January 15, 2019, the Past Performance Information Retrieval System (PPIRS.gov) was officially retired to conclude its merger with the Contract Performance Assessment Reporting System (CPARS.gov). As a result, the PPIRS name will only appear in the FAR. CPARS.gov is now the official source for past performance information.

In accordance with FAR 42.15, the Government will provide and record past performance information for acquisitions over the simplified acquisition threshold utilizing the Contractor Performance Assessment Reporting System (CPARS) CPARS.gov. The CPARS process allows contractors to view and comment on the Government's evaluation of the Contractor's performance before it is finalized.

The Contractor is required to register in CPARS, so that the Contractor may review and comment on past performance reports submitted through the CPARS.

CPARS https://www.cpars.gov/ https://www.cpars.gov/

ATTACHMENT 4

CONSENT TO PURCHASE (CTP) FORM

(provided as a separate attachment)

A4 CTP.pdf

ATTACHMENT 5

AFTO Form 747 Cyberspace Infrastructure Systems Acceptance

A6 AFTO Form 747.pdf

ATTACHMENT 6

USAFCENT Navigational Aids Remote Access System (NARAS) Architecture/System Description Document (provided as a separate document)

ATTACHMENT 7

Example of shelters typically used by AFCENT.

Example shows air-conditioning units mounted to shelter.

Attachment 8

Instrument Landing System (ILS) Data Form Instructions

A9 Instrument Landing System (ILS)