Attachment_I_-_Instructions_To_Offerors.doc

Instructions to Offerors

(SSA-RFQ-15-0147)

1.1 Format of Quote

All quotes submitted shall include a cover letter, signed and dated by the Offeror, and which identifies the quote, the Offeror, and the solicitation number (SSA-RFQ-15-0147). Offerors shall supply the number of hard copies listed below and one (1) in electronic format. Volume I must not contain more than 50 pages, including diagrams, tables, and other non-price information. There are no page limitations for Volume II. Each complete quote shall consist of two separate volumes, with each volume submitted in a separate bound and labeled volume:

· Volume I ‑ Technical Approach (1 electronic, and 3 hard copies)

· Volume II – Business and Price Response (1 electronic and 1 hard copy) The Offeror shall label all of the volumes with the volume number/volume title/copy number (i.e., Volume 1 ‑ Technical Approach/Copy 1), the Offeror’s corporate name, and the solicitation number. The Offeror shall provide only the specific information requested in the solicitation.

All page limits for volumes are based upon single side page printing, a font size of 12 point, use of single spacing, “portrait page” orientation, and a one-inch page margin on all sides. Offerors may use 11x7, “landscape page” orientation for Work Breakdown Structures, Gantt Charts, network diagrams, and milestone deliverable charts. Offerors may also provide electronic copies, in .pdf format, of any architectural diagrams that are not legible within an 11x7, “landscape page” orientation. Offerors shall employ “Times New Roman” font at a size no smaller than font size 12 for their quote, except for headings, legends and text associated with figures and tables, except as expressed below. Text for headings may be greater than font size 12 and use of a font other than Times New Roman is allowable. Text for figures and tables may be developed using a font size no smaller than 8. Use of a font other than Times New Roman is allowable, if all such fonts used in figures and tables are legible and clear to the unaided eye. The Offeror shall number all page numbers in all volumes in sequential order. Each volume must contain a Table of Contents. The electronic copy of Volume I – Technical Approach must include a methodical and organized “Navigation Pane,” as well as, an interactive Table of Contents, similar to this Solicitation document. The agency will not evaluate any information submitted that exceeds the page limitation stated above.

1.2 Volume I – Technical Approach

The Technical Approach Volume responds to the specific technical requirements of the Statement of Work (SOW) located at Section 1.0, Description of Services.

First, the Offeror shall provide a statement that it will comply with all requirements stated in Section 1.3, Service Requirements, and that it takes no exceptions to these requirements.

Second, for all requirements listed in Section 1.3, 1.4, 2.1, and 2.2, the Offeror shall submit a technical description of the supplies, services, and approaches offered in sufficient detail to evaluate compliance with the requirements in the Solicitation. Offerors merely proposing to provide supplies and services in accordance with the solicitation document will not be eligible for award.

The Offeror shall present information regarding the requirements in Section 1.4, 1.5, and 1.6 in a format similar to the following:

1.4 Infrastructure Design

Third, the Offeror’s Technical Approach must separately address the following three plans:

· Transition Plan

· Preventative Maintenance Plan

· Corrective Action Plan

Each plan must have its own section within Volume I. For each plan, the Offeror must thoroughly describe its technical solutions proposed in narrative form. The Offeror’s technical narrative must be sufficiently specific, detailed, and complete to clearly and fully demonstrate the techniques and procedures the Offeror will employ to meet all of the requirements within each plan. Further, the Offeror shall comply with the specific instructions in each section below:

1.2.1 Transition Plan

The Offeror shall submit a draft Transition Plan, detailing an installation schedule for the build out of the cable distribution system. The Transition Plan must include tasks, resources, and durations for the cable installation, integration of insertion channels, and cable cutovers from the existing tap ports to the Contractor’s taps. The Transition Plan must demonstrate these tasks, resources, and durations for each building within the HQ Campus.

1.2.2 Preventative Maintenance Plan

The Offeror shall submit a draft Preventative Maintenance Plan. The Preventative Maintenance Plan must identify all activities required to perform preventative maintenance, including activities that are required outside of the PPM. The Offeror shall include any periodic OEM firmware updates, software updates and wear factor adjustments, such as calibration settings or tuning corrections in the plan.

1.2.3 Corrective Action Plan

The Offeror shall submit a draft Corrective Action Plan. The Corrective Action Plan must identify the notification process, points of contact, and escalation procedures for the agency to follow for reporting service problems.

1.3 Volume II – Business and Price Response Volume II provides the pricing for all the requirements listed in solicitation SSA-RFQ-15-0147.

Volume II - Business and Price Response shall include the following information herein:

(a) The Solicitation number;

(b) The time specified in the solicitation for receipt of quotations;

(c) The name, address and telephone number of the Offeror;

(d) “Remit to” address, if different than mailing address;

(e) Dun and Bradstreet Number (DUNS);

(f) Teaming Arrangements – The Vendor shall document any teaming arrangements in accordance with FAR Section 9.603. Included with this identification, the Vendor shall disclose the company relationships.

(g) Offeror shall submit completed pricing tables listed in Attachment III in this part of the submission. In addition, the Vendor shall break out any additional costs that are not incorporated into the tables, but are required to meet the requirements contained in the RFQ.