SSA70016Q0005.pdf

Embassy of the United States of America Riyadh, Saudi Arabia January 11,2016

Contracting Office Embassy ofthe United States of America P.O. Box 94309 Riyadh 11693, Saudi Arabia

To: Prospective Quoters

Subject: Request for Quotations number SSA70016QOOOS

Enclosed is a Request for Quotations (RFQ) for Catering Services for the Annual National Day Ceremony for the Embassy of the United States of America, Riyadh, Saudi Arabia. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting a technically acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by Thursday, January 28, 2016 on or before 1700 hrs.

Sincerely, ~%;a

Enclosure

Catering and Decoration Services for the National Day 2016 Celebration

Solicitation No. SSA 700-16-Q-0005 Page20f43

SOLICITATION

DOCUMENT

Catering Services for the Annual National Day Ceremony for the Embassy of the United States of America, Riyadh, Saudi Arabia on February 14,2016

Embassy of the United States of America P.O. Box 94309 Riyadh 11693 Saudi Arabia

Catering and Decoration Servicesfor the

Solicitation No. SSA 700-16-Q-0005 Page 3 of43

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS I. REQUISITION PAGE 3 OF 43

OFFEROR TO COMPLETE BLOCKS 12,17,23,24, & 30 NUMBER PR4983869

2. CONTRACT NO. 3.AWARDIEFFECTIVE 4. ORDER NUMBER 5.SOLICITATION 6. SOLICITATION ISSUE DATE

DATE NUMBER January II, 2016

./7/ ",.,~ // SSA70016QOO05

7. FOR SOLICITATION a. NAME _t(p/Yn J?J., !%/#_./~A.' b. TELEPHONE NUMBER(No 8. OFFER DUE DA TEl

INFORMATION CALL KevinM. Phillips, Co;tfucting Officer collect calls) LOCAL TIME 1700Hours +966-11-488-3800 January 28,2016

9. ISSUEDBY 10.THIS ACQUISITION IS II. DELIVERY FOR FOB 12.DISCOUNT TERMS

Contracting Officer 181 UNRESTRICTED DESTINATION UNLESS

Embassy of the United States of America o SET ASIDE: % FOR BLOCK IS MARKED

Diplomatic Quarter, Riyadh, Saudi Arabia o SMALLBUSrNESS o SEE SCHEDULE

TeI:+966- 11-488-3800 0 HUBZONE SMALL o !3a. THIS CONTRACT IS A RATED ORDER

Fax: +966-11-488-7939 BUSrNESS UNDER DPAS (IS CFR 700)

Email: Riyadhcontracting@state.gov o 8(A) 13b. RATING

NAlCS: 485410 14. METHOD OF SOLICITATION SIZE STD: 181 RFQ DIFB o RFP

IS. DELIVER TO CODE 16. ADMINISTERED BY CODE I

U.S. Embassy, Riyadh, Saudi Arabia Same as block # 9, above

I7a.CONTRACTOR/ CODE I 1FACILITY 18a. PAYMENTWILL BE MADE BY CODE IOFFEROR CODE Financial Management Center Embassy of the United States of America, Riyadh, Saudi Arabia

TELEPHONE NO.

D 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

SUCH ADDRESS IN OFFER BLOCK BELOW IS CHECKED IZI SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLlES/SERVICES QUANTiTY UNIT UNIT PRICE AMOUNT

Catering for the annual National Day ceremony on Sunday, February 14,2016. The Embassy of the United States of America will host an informal light hors d'oeuvre reception. The reception 1200 Person usually lasts from about 07:00 p.m. to 10:00 p.m., and must accommodate approximately 1,200 adult guests.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

181 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1,52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA 181ARE 0 ARENOT ATTACHED.

o 27b. CONTRACTIPURCHASEORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA 0 ARE 0 ARENOT ATTACHED.

1:8:1 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN J. COPIES TO o 29. AWARD OF CONTRACT: REF. OFFER DATED ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET YOUR OFFER ON SOLICITATION (BLOCK 5), FORTH OR OTHERWlSE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN. HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATUREOF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNA TURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (tYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

KevinM, Phillips, Contracting Officer

AUTHORIZED FOR LOCAL REPRODUCTION

Computer Generated

STANDARD FORM 1449 (REV 4/2002) PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

STANDARD FORM 1449 (REV. 4/2002) BACK

Solicitation No. SSA 700-16-Q-0005 Page 40f43

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQNumber SSA70016Q0005, Prices, Block 23

• Continuation To SF-1449, RFQ Number SSA70016Q0005, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

Solicitation No. SSA 700-16-Q-0005

SECTION 1

THE SCHEDULE

CONTINUATIONTO SF-1449

RFQNUMBER SSA70016Q0005

PRICES, BLOCK 23

Catering for the annual National Day ceremony on Sunday, February 14, 2016. The Embassy of the United States of America will host an informal light hors d'oeuvre reception. The reception usually lasts from about 07:00 p.m. to 10:00p.m., and must accommodate approximately 1,200 adult guests.

1. The National Day Even will be held on Sunday, February 14,2016.

1. PERFORMANCE WORK STATEMENT

A. The purpose ofthis firm fixed price purchase order is to for National Day Catering Services in accordance with scope of work and Exhibit A.

B. The contract will be for the National Day 2016 event only

QUALITYASSURANCE AND SURVEILLANCEPLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Performance Threshold Paragraphs

Services.

7 thru 12

All required services are Performs all National Day Catering performed and no more than Services set forth in the scope of three (3) customer complaint iswork. received during the event.

Catering and Decoration Services/or the National Day 2016 Celebration Solicitation No. SSA 700-16-Q-0005

Page 60/43

II. PRICING

Description Quantity Unit Unit Price Grand Total National Day Event catering 1200 Person services

All the prices must be in Saudi Riyals.

III. VALUE ADDED TAX

VAT VERSION B

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the u.s. Embassy has a tax exemption certificate from the host government.

Solicitation No. SSA 700-16-Q-0005 Page 70f43

CONTINUATIONTO SF-1449,

RFQNUMBER SSA70016Q0005

SCHEDULEOF SUPPLIES/SERVICES,BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORKSTATEMENT

SCOPE OF WORK

Attachment A - Overall Contract Statement of Work/Schedule of Deliverables

I. BACKGROUND

The Embassy of the United States of America will hold its annual national day celebration on Sunday, February 14, 2016. This event will consist of a reception with a state fair theme beginning at 1900 hours and ending at 2200 hours. on the grounds of the Residence of the U.S.

Ambassador to Saudi Arabia (Quincy House), located within the Diplomatic Quarter in Riyadh.

The reception must accommodate approximately 1,200 guests. The successful vendor will be responsible for providing catering service.

II. RECEPTION

Buffet Service

The Offeror must be ready to serve food at the start of the reception. There are six separate serving locations designated Food Station A through F. The caterer will provide the following menus that shall feed 1,200 adults at these designated locations:

Food Station A

~ Mini Chicken Burgers ~ Mini BeefBurgers ~ Buffalo Bones Beef Ribs

Note: The vendor must prepare items using a gas or charcoal grill at this food station. The vendor will be responsible for providing equipment to barbecue/grill food on-the-spot.

Food Station B

~ Shrimp/Chicken/Beef Tacos ~ Chicken wings (Buffalo and Hot)

Food Station C

~ Mac & Cheese Cup Cake ~ Mini Beef Sliders (Shredded beet)

Food Station D ~ Mini Chicken Kabob

Solicitation No. SSA 700-16-Q-0005 Page 80f43

~ Mini Beef Kabob ~ Mini Taouk Kebab

Food Station E

~ Deep Fried Ice Cream ~ Cream Puffs

Food Station F: Cold & Refreshing

~ Mini Strawberry and LemonMargarita Drinks (Non-Alcoholic)

Special Requirements for the food service:

• The food shall be prepared using a recipe from the United States. Sources of recipes can be a cookbook, American television program (e.g. Food Network), or a reliable internet source. Dishes shall be as authentic as possible. If the caterer is not familiar with a food item, the Embassy will provide a recipe upon request.

• All food items must be presented in a fashion that would make them edible by hand (i.e.

finger food), causing the least amount of mess for our guests. The caterer may improvise on the delivery method. The Embassy will conduct a taste prior to the award of a contract. The caterer shall ensure that the presentation of a food item matches the final presentation on the day of the event. All food items will be photographed to ensure compliance.

• All food items must be labeled with the name of the dish and major ingredients in English and Arabic.

o If any of the eight common food allergens -- milk, eggs, fish, crustacean shellfish, tree nuts, peanuts, wheat, or soybeans are contained in the food item, the ingredients must be specifically listed under the major ingredients. The name of the food source of a major food allergen must appear next to the name of the ingredient: Examples: "lecithin (soy)," "flour (wheat)," and "whey (milk)."

• The caterer must provide disposable flatware and dishware for use by the guests (e.g.

plates, cups, cutlery, etc.). At a minimum, the caterer shall ensure that there is enough disposable flatware and dishware for 2,000 guests - since guests shall not reuse these items during the event.

• The servers shall report to the venue at least two hours before the event to familiarize themselves with the layout.

National Day 2016 Celebration Solicitation No. SSA700-16-Q-0005

Page 90f43

III. CEREMONIAL CAKE CUTTING

Size: Full Sheet Cake: Chocolate Sponge Cake Filling: Raspberry Buttercream Frosting/Covering: White (Vanilla or Lemon Buttercream) Design: Picture of an American Flag Pole or American Flag

Special Requirements for the Ceremonial Cake Cutting:

• The caterer shall provide a sword or ceremonial knife that the Ambassador and the Guest of Honor will use to jointly slice the first piece of cake.

• The cake must be on a cart that is able to be wheeled into the ceremony.

• Once the official ceremonies conclude, the cake should be cut up into individual slices and added to at least (2) of the buffet tables.

IV. BEVERAGE SERVICE

The reception will have two (2) beverage stations throughout the grounds of Quincy House providing an assortment of beverages for our guests. The caterer shall provide:

Saudi Champagne Non-Alcoholic Beers Carbonated Beverages (e.g. Coca Cola, Pepsi, Sprite, Mountain Dew, etc.)

Slice of Lemon/Lime Coffee or Tea Ice

Special Requirements for the beverage stations:

• Each beverage station must be staffed by no less than two (2) servers.

V. VIPROOM

A VIP room will be established in the Library of Quincy House. The room will be utilized infrequently throughout the event and the caterer shall provide the following:

Arabic Coffee Assorted Juices Dates

Special Requirements for the VIP Room:

• There shall be one (1) server dedicated to the VIP room for the duration of the event.

Solicitation No. SSA 700-16-Q-0005 Page 10 of43

VI. BUFFET & COCKTAIL TABLE RENTALS

The caterer shall provide the following for the event:

• Six (6) buffet tables with a white tablecloth with red satin skirting. The buffet tables shall have a 3 ft. space in the center left vacant for centerpiece that the contractor shall provide that matches the theme of the event.

• Twenty (20) cocktail tables with a red tablecloth and blue bow. The contractor shall include a centerpiece in accordance with Exhibit A.

• Two (2) rectangular tables for beverage service. These tables shall be covered with a white tablecloth with red satin skirting.

VII. OTHER EQUIPMENT

The caterer must provide:

• "Back of the house" tables and equipment for preparing/holding/warming/serving the food.

• Screens to hide the food/catering staging area from the view of the guests.

• Cooking and heating equipment. There is no kitchen available for use on site; however, electrical outlets are available.

o The caterer shall inform the Contracting Officer of its power requirements no later than three weeks prior to the event date. The request shall include the number of outlets and the voltage requirement of each piece of equipment. The United States Government will not be held responsible for any damage caused by our electrical systems and the caterer assumes all liability.

VIII. SCHEDULE

The caterer must deliver and setup most of this equipment (everything except perishables) the day prior to the event, Saturday, February 13, starting at 09:00 a.m. and finishing by 05:00 pm so that the equipment is set-up and ready for the next evening by 06:00 pm (an hour before the 07:00 p.m. start time).

On the day of the event, Sunday, February 14, catering equipment and material must be removed by 11:59 p.m. Any items left behind by the caterer after the day of the event will be treated as abandoned, and as such, disposed of at the cost of the caterer.

Special Requirements for scheduling:

• The Embassy of the United States reserves the option to reschedule the event at no additional costs and/or penalties provided that the caterer receives written notification four (4) calendar days in advance of the event.

IX. STAFF

The caterer must provide the staff necessary to deliver the equipment, setup the day before the event, serve/maintain the buffet tables, remove trash during and after the event, and breakdown/load-out.

Special Requirements for the Staffing:

• The caterer shall have a supervisor on site that speaks fluent English to communicate with staff from the United States Government.

• On the day of the event, the staff must be dressed appropriately for a business setting in black pants with a button-down white shirt with a black bowtie. The staff must be ready to serve one hour before the official start time.

• For security reasons, the caterer must provide identification information for each staff member and vehicle entering our facilities at least two weeks in advance of the setup and the event. The caterer will not be allowed to change vehicle or staff information forty eight (48) hours prior to the start of the event. Details will be provided.

• Catering staff shall demonstrate compliance with all applicable laws of the Kingdom of Saudi Arabia related to safety, health, sanitation, and use of food service areas and equipment.

• When catering personnel are performing work at our facilities, they shall comply with all rules and regulations ofthe facility, including, but not limited to, rules and regulations governing security, controlled access, personnel clearances and conduct with respect to health and safety and to property at the site.

• The catering and its employees shall only conduct business covered by the acquisition during periods paid for by the Embassy of the United States, and will not conduct any other business on agency premises.

• Caterer staff shall immediately respond to and take corrective action for, all emergencies associated with the services, including but not limited to chemical spills, or fuel/motor oil spill. Caterer staff will ensure that there is no danger to the public health, safety or welfare due the services provided.

• The caterer shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity. The caterer is also responsible for ensuring that its employees do not disturb papers on desks, open desk drawers or cabinets, or use United States Government property (such as, but not limited to, telephones or copiers) except as authorized.

The Caterer will be responsible for the pickup and removal of all trash during the event. This includes waste that may have been generated by another vendor or in-kind donor. At the

Solicitation No. SSA 700-16-Q-0005 Page 12 of43 conclusion of the event, the caterer will remove all trash from the property and ensure the grounds are free ofliter (e.g. cigarette butts, etc.).

Solicitation No. SSA 700-16-Q-0005 Page 13of 43

SECTION2

CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERICAL ITEMS (MAY

2014), is incorporated by reference (see SF-1449, Block 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (OCT 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g).

_Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)"(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.c. 4704 and 10U.S.C. 2402).

_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.c.

3509)).

_ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of2009.)

_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JuI2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

_ (5) [Reserved].

_ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 ofDiv. C).

_ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 ofDiv. C).

_ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JuI2013) (41 U.S.C. 2313).

_ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

_ (l1)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

_ (ii) Alternate I (Nov 2011) of 52.219-3.

_ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

_ (ii) Alternate I (Jan 2011) of 52.219-4.

_ (13) [Reserved] _ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

_ (ii) Alternate I (Nov 2011).

_ (iii) Alternate II (Nov 2011).

_ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

_ (ii) Alternate I (Oct 1995) of52.219-7.

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Solicitation No. SSA700-16-Q-0005 Page IS 0/43

_ (iii) Alternate II (May 2014) of 52.225-3.

_ (iv) Alternate III (May 2014) of 52.225-3.

_ (42) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19U.S.c. 3301 note).

_ (43) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

- (44) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10U.S.C. 2302 Note).

- (45) 52.226-4, Notice of Disaster or EmergencyArea Set-Aside (Nov 2007) (42 U.S.c. 5150).

- (46) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

- (47) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10U.S.C. 2307(f)).

- (48) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10U.S.C. 2307(f)).

_ (49) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (luI 2013) (31 U.S.C. 3332).

_ (50) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (luI 2013) (31 U.S.C. 3332).

_ (51) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

_ (52) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

- (53)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10U.S.C. 2631).

_ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[ContractingOfficer check as appropriate.] _ (1) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

- (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.c. 206 and 41 U.S.C. chapter 67).

- (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

_ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

_ (7) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O.13495).

_ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

_ (9) 52.237-11, Accepting and Dispensing of$1 Coin (Sept 2008) (31 U.S.c. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final

Solicitation No. SSA 700-16-Q-0005 Page 16 of43 payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(l) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3», in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (JuI2014) (38 U.S.C. 4212).

(vi) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-37, Employment Reports on Veterans (JuI2014) (38 U.S.C. 4212)

(viii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(ix) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(x) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g).

_Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g).

(xi) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xiii) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xiv) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008;_10U.S.C. 2302 Note).

(xv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xvi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.252-2

Solicitation No. SSA700-16-Q-0005 Page 17of43

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSESNOT PRESCRIBED IN PART 12

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://www.acquisition.gov/far! or http://farsite.hill.afmil/vffara.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition Website at http://www.statebuv.state.govto see the links to the FAR. You may also use an internet "search engine" (for example, Google, Yahoo, Excite) to obtain the latest location of the most current

FAR.

The following Federal Acquisition Regulation (FAR) clauses are incorporated by reference:

CLAUSE

52.204-9

52.204-12

52.204-13

52.225-14

52.228-4

52.228-5

52.229-6

52.232-34

52.232-39

52.232-40

TITLEAND DATE

PERSONAL IDENTITYVERIFICATIONOF CONTRACTOR PERSONNEL

(JAN 2011)

DATA UNIVERSALNUMBERING SYSTEMNUMBER MAINTENANCE

(DEC 2012)

SYSTEM FOR AWARD MANAGEMENTMAINTENANCE (JULY 2013)

INCONSISTENCYBETWEEN ENGLISH VERSIONAND TRANSLATION

OF CONTRACT (FEB 2000)

WORKER'S COMPENSATIONAND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984)

INSURANCE - WORK ONA GOVERNMENT INSTALLATION (JAN 1997)

FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

PAYMENT BY ELECTRONIC FUNDS TRANSFER -- OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

UNENFORCEABILITYOF UNAUTHORIZEDOBLIGATIONS (JUNE 2013)

PROVIDINGACCELERATED PAYMENTS TO SMALLBUSINESS

SUBCONTRACTORS (DEC 2013)

The following DOSAR clause(s) is/are provided in full text:

Solicitation No. SSA 700-16-Q-0005 Page 18 of43

CONTRACTOR IDENTIFICATION(JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. "John Smith, Office of Human Resources, ACME Corporation Support Contractor");

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

The Government shall use one of the following forms to issue orders under this contract:

(a) The Optional Form 347, Orderfor Supplies or Services, and Optional Form 348, Order for Supplies or Services Schedule - Continuation; or,

(b) The DS-2076, Purchase Order, Receiving Report and Voucher, and DS-2077, Continuation Sheet.

(End of clause)

Solicitation No. SSA 700-16-Q-0005 Page 19 of43

652.232-70 PAYMENT SCHEDULEAND INVOICE SUBMISSION (FIXED-PRICE) (AUG

1999)

(a) General. The Government shall pay the contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The contractor shall submit invoices in an original and one copie to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

Attn: Financial Management Center Embassy of the United States of America, Riyadh P.O. Box 94309 Riyadh - 11693 Kingdom of Saudi Arabia Tel: 011-488-3800, Ext, 4366, 4557, 4864, 4512

(c) Contractor Remittance Address. The Government will make payment to the contractor's address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(APR 2004)

(a) The Department of State observes the following days as holidays:

New Year's Day, Martin Luther King's Birthday, Washington's Birthday, Memorial Day, Independence Day, *SaudiNational Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, Thursday, December 01,2015 Sunday, January 17, 2016 Sunday, February 14,2016 Sunday,May 29,2016 Sunday, July 4,2016 Thursday, September 22, 2016 Sunday, October 9,2016 Thursday,November 10,2016 Thursday,November 24,2016 Sunday,December 25,2016

*Saudi Holidays:

*Eid-al-FitriRamadanI436H, Sunday-Tuesday, July 5-11, 2016 Labor Day, Sunday, September 4,2016 *Eid-al-AdhalHajj1436H, Tuesday- Sunday, September 11-15,2016

(b) When any such day falls on a Friday or Saturday, the following Sunday is observed. Observance of such days by Government personnel shall not be cause for additional

Solicitation No. SSA 700-16-Q-0005 Page 20 of43 period of performance or entitlement to compensation except as set forth in the contract. If the contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed.

However, the contractor agrees to continue to provide sufficient personnel to perform round-the clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the Contracting Officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any "Excusable Delays" clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractor's accounting policy.

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is Nogaye Ndao-Fall (Maya), Visit & Event Coordinator

Solicitation No. SSA 700-16-Q-0005 Page 21 of43

652.225-71 SECTION 8(A) OF THE EXPORT ADMINISTRATIONACT OF 1979, as amended (AUG 1999)

(a) Section 8(a) of the U.S. Export Administration Act of 1979, as amended (50 U.S.C.

2407(a», prohibits compliance by U.S. persons with any boycott fostered by a foreign country against a country which is friendly to the United States and which is not itself the object of any form of boycott pursuant to United States law or regulation. The Boycott ofIsrael by Arab League countries is such a boycott, and therefore, the following actions, if taken with intent to comply with, further, or support the Arab League Boycott of Israel, are prohibited activities under the Export Administration Act:

(1) Refusing, or requiring any U.S. person to refuse to do business with or in Israel, with any Israeli concern, or with any national or resident of Israel, or with any other person, pursuant to an agreement of, or a request from or on behalf of a boycotting country;

(2) Refusing, or requiring any U.S. person to refuse to employ or otherwise discriminating against any person on the basis of race, religion, sex, or national origin of that person or of any owner, officer, director, or employee of such person;

(3) Furnishing information with respect to the race, religion, or national origin of any U.S. person or of any owner, officer, director, or employee of such U.S. person;

(4) Furnishing information about whether any person has, has had, or proposes to have any business relationship (including a relationship by way of sale, purchase, legal or commercial representation, shipping or other transport, insurance, investment, or supply) with or in the State ofIsrael, with any business concern organized under the laws of the State of Israel, with any Israeli national or resident, or with any person which is known or believed to be restricted from having any business relationship with or in Israel;

(5) Furnishing information about whether any person is a member of, has made contributions to, or is otherwise associated with or involved in the activities of any charitable or fraternal organization which supports the State of Israel; and,

(6) Paying, honoring, confirming, or otherwise implementing letter of credit which contains any condition or requirement against doing business with the State of Israel.

(b) Under Section 8(a), the following types of activities are not forbidden "compliance with the boycott", and are therefore exempted from Section 8(a)'s prohibitions listed in paragraphs (a)(l) through (6) above:

(1) Complying or agreeing to comply with requirements:

(i) Prohibiting the import of goods or services from Israel or goods produced or services provided by any business concern organized under the laws of Israel or by nationals or residents of Israel; or,

(ii) Prohibiting the shipment of goods to Israel on a carrier of Israel, or by a route other than that prescribed by the boycotting country or the recipient of the shipment;

(2) Complying or agreeing to comply with import and shipping document requirements with respect to the country of origin, the name of the carrier and route of shipment, the name of the supplier of the shipment or the name of the provider of other services, except that no information knowingly furnished or conveyed in response to such requirements may be stated in negative, blacklisting, or similar exclusionary terms, other than with respect to carriers or route of shipments as may be permitted by such regulations in

Solicitation No. SSA 700-16-Q-0005 Page 22 of43 order to comply with precautionary requirements protecting against war risks and confiscation;

(3) Complying or agreeing to comply in the normal course of business with the unilateral and specific selection by a boycotting country, or national or resident thereof, of carriers, insurance, suppliers of services to be performed within the boycotting country or specific goods which, in the normal course of business, are identifiable by source when imported into the boycotting country;

(4) Complying or agreeing to comply with the export requirements of the boycotting country relating to shipments or transshipments of exports to Israel, to any business concern of or organized under the laws of Israel, or to any national or resident of Israel;

(5) Compliance by an individual or agreement by an individual to comply with the immigration or passport requirements of any country with respect to such individual or any member of such individual's family or with requests for information regarding requirements of employment of such individual within the boycotting country; and,

(6) Compliance by a U.S. person resident in a foreign country or agreement by such person to comply with the laws of that country with respect to his or her activities exclusively therein, and such regulations may contain exceptions for such resident complying with the laws or regulations of that foreign country governing imports into such country of trademarked, trade named, or similarly specifically identifiable products, or components of products for his or her own use, including the performance of contractual services within that country, as may be defined by such regulations.

(End of clause)

652.242-73 AUTHORIZATIONAND PERFORMANCE (AUG 1999)

(a) The contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph

(a) of this clause.

Page 23 of43

SECTION 3

SOLICITATIONPROVISIONS

Instructions to Offeror. Each offer must consist of the following:

FAR 52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (APR

2014), is incorporated by reference (see SF-1449, Block 27A)

ADDENDUM TO 52.212-1

A Summary of Instructions. Each offer must consist of the following:

AI. A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1has been filled out.

A2. Information demonstrating the offeror's/quoter's ability to perform, including:

[Note to Contracting Officer: Revise, add to, or delete from the following list, as needed]

(1) Name of a Project Manager (or other liaison to the U.S. Embassy/Consulate) who understands written and spoken English;

(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;

1. List of clients over the past five (05) years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). lfthe offeror has not performed comparable services in Saudi Arabia then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client's contact person.

In addition, the client's contact person may be asked to comment on the offeror's:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror's capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror's work experience. The Government may also use this data to evaluate the credibility of the offeror's proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

2. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

Solicitation No. SSA700-16-Q-0005 Page 24 0/43

3. The offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided

6. The offeror's strategic plan for National Day Event 2016 services to include but not limited to:

(a) A work plan taking into account all work elements in Section 1, Performance Work Statement.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(d) (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

52.252-1 1998)

Solicitation No. SSA 700-16-Q-0005 Page 25 of43

ADDENDUM TO SOLICITATIONPROVISIONS

FAR AND DOSAR PROVISIONSNOT PRESCRIBED IN PART 12

SOLICITATIONPROVISIONS INCORPORATED BY REFERENCE (FEB

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.