SSA70016M0383.pdf

ORDER FOR SUPPLIES OR SERVICES

IMPORTANT: Mark all packages and papers with contract and/or order numbers. PAGE OF PAGES

1. DATE OF ORDER

03 Feb 2016

2. CONTRACT NO.(If any) 6. SHIP TO:

RIYAD19008

3. ORDER NO.

SSA70016M0383

4. REQUISITION/REFERENCE NO.

PR5057339

a. NAME OF CONSIGNEE

AMERICAN EMBASSY RIYADH

5. ISSUING OFFICE (Address correspondence to)

P.O. BOX 94309 ATTN: GSO/PROCUREMENT

RIYADH,

11693 Contact Name: Zaheer Karamat Phone: 966-1-488-3800 x 4830 Email: KaramatZA@state.gov

b. STREET ADDRESS

WADI ARQAA

ATTN: GSO/WAREHOUSE (ANNEX)

c. CITY

RIYADH

d. STATE

e. ZIP CODE 11693

f. SHIP VIA

7. TO: 8. TYPE OF ORDER

a. NAME OF CONTRACTOR

NADER CHAHINE

DUNS NUMBER

534637615

CONTACT PHONE NUMBER

802-8020

E-MAIL:

nader.chahine@ritzcarlton.com

FAX:

802-8999

a. PURCHASE ORDER

REFERENCE YOUR: _______

Please furnish the following on the terms and conditions specified on both sides of this order and on the attached sheet, if any, including delivery as indicated.

b. DELIVERY ORDER -- Except for billing instructions on the reverse, this delivery order is subject to instructions contained on this side only of this form and is issued subject to the terms and conditions of the above-numbered contract.

b. COMPANY NAME The Ritz- Carlton, Riyadh

c. STREET ADDRESS

P.O. BOX 13048

MAKKAH ROAD

d. CITY

RIYADH

e. STATE

f. ZIP CODE 11493

10. REQUISITIONING OFFICE

ATTN: GSO

9.ACCOUNTING AND APPROPRIATION DATA

1900-2016--19___X88210000-4470-NEA-447001-2151-44706R1902-2582-

----- $32,000.00USD

Funds Certification Officer Signature:

11. BUSINESS CLASSIFICATION (Check appropriate box(es)) 12. F.O.B. POINT Destination

a. SMALL b. OTHER THAN SMALL c. DISADVANTAGED

d. WOMEN-OWNED e. HUBZone f. SERVICE-DISABLED VETERAN-OWNED

g. WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER

THE WOMEN-OWNED SMALL BUSINESS PROGRAM

h. EDWOSB

13. PLACE OF 14. GOVERNMENT B/L NO.

15. DELIVER TO F.O.B. POINT ON OR BEFORE (Date) 14 Feb 2016

16. DISCOUNT TERMS

a. INSPECTION

b. ACCEPTANCE

17. SCHEDULE (See reverse for Rejections)

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

QUANTITY ACCEPTED

(g)

SEE LINE ITEM DETAIL

SEE BILLING

INSTRUCTIONS ON

REVERSE

18. SHIPPING POINT 19. GROSS SHIPPING

WEIGHT

20. INVOICE NO. 17(h) TOT.

(Cont. pages)

21. MAIL INVOICE TO:

a. NAME

AMERICAN EMBASSY RIYADH

b. STREET ADDRESS (or P.O. Box)

COLLECTOR ROAD M, RIYADH DIPLOMATIC QTR

ATTN: Financial Management Center

120,000.00SAR

17(i)

(GRAND TOTAL)

c. CITY

RIYADH

d. STATE e. ZIP CODE

22. UNITED STATES OF AMERICA BY (Signature)

03 Feb 2016

23. NAME Typed Kevin M. Phillips

TITLE: CONTRACTING/ORDERING OFFICER

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

OPTIONAL FORM 347(REV. 9/2012)

Prescribed by GSA/FAR 48 CFR 53.213(f)

Page: 1 of 6

ORDER FOR SUPPLIES OR SERVICES

SCHEDULE - CONTINUATION

PAGE NO.

IMPORTANT: Mark all packages and papers with contract and/or order numbers.

DATE OF ORDER

03 Feb 2016

TITLE

National Day Catering Services -FY16

CONTRACT NO.

ORDER NO.

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

QUANTITY

ACCEPTED

(g)

0001 The Contractor shall furnish the catering services for 1200 guests (including tools equipment’s, material, food and labor) are required for the National Day Event on Sunday, February 14, 2016 beginning at 1900 hours and ending at 2200 hours at Quincy House of the Embassy of the United States of America, Riyadh, Saudi Arabia as per Embassy provided SOW and Solicitation:SSA70016Q0005

FURNISHINGS:

II. RECEPTION

Buffet Service

The Offeror must be ready to serve food at the start of the reception. There are six separate serving locations designated Food Station A through F. The caterer will provide the following menus that shall feed 1,200 adults at these designated locations:

Food Station A:

Mini Chicken Burgers Mini Beef Burgers Buffalo Bones Beef Ribs

Note: The vendor must prepare items using a gas or charcoal grill at this food station. The vendor will be responsible for providing equipment to barbecue/grill food on-the-spot.

Food Station B:

Shrimp/Chicken/Beef Tacos Chicken wings (Buffalo and Hot)

Food Station C:

Mac & Cheese Cup Cake Mini Beef Sliders (Shredded beef)

Food Station D:

Mini Chicken Kabob Mini Beef Kabob Mini Taouk Kebab

Food Station E:

Deep Fried Ice Cream Cream Puffs

Food Station F:

Cold & Refreshing

Mini Strawberry and Lemon Margarita Drinks (Non- Alcoholic)

1,200.00 each 100.00SAR 120,000.00SAR

Page: 2 of 6

0002 Special Requirements for the food service:

The food shall be prepared using a recipe from the United States. Sources of recipes can be a cookbook, American television program (e.g. Food Network), or a reliable internet source. Dishes shall be as authentic as possible. If the caterer is not familiar with a food item, the Embassy will provide a recipe upon request.

All food items must be presented in a fashion that would make them edible by hand (i.e. finger food), causing the least amount of mess for our guests.

The caterer may improvise on the delivery method.

The Embassy will conduct a taste test on January 27, prior to the award of a contract. The caterer shall ensure that the presentation of a food item matches the final presentation on the day of the event. All food items will be photographed to ensure compliance.

All food items must be labeled with the name of the dish and major ingredients in English and Arabic.

If any of the eight common food allergens -- milk, eggs, fish, crustacean shellfish, tree nuts, peanuts, wheat, or soybeans are contained in the food item, the ingredients must be specifically listed under the major ingredients. The name of the food source of a major food allergen must appear next to the name of the ingredient: Examples: "lecithin (soy)," "flour (wheat)," and "whey (milk).”

The caterer must provide disposable flatware and dishware for use by the guests (e.g. plates, cups, cutlery, etc.). At a minimum, the caterer shall ensure that there is enough disposable flatware and dishware for 2,000 guests – since guests shall not reuse these items during the event.

The servers shall report to the venue at least two hours before the event to familiarize themselves with the layout.

1,200.00 each 0.00SAR 0.00SAR

0003 III. CEREMONIAL CAKE CUTTING

Size: Full Sheet Cake: Chocolate Sponge Cake Filling: Raspberry Buttercream Frosting/Covering: White (Vanilla or Lemon Buttercream) Design: Picture of an American Flag Pole or American Flag

Special Requirements for the Ceremonial Cake Cutting:

The caterer shall provide a sword or ceremonial knife that the Ambassador and the Guest of Honor will use to jointly slice the first piece of cake.

The cake must be on a cart that is able to be wheeled into the ceremony.

Once the official ceremonies conclude, the cake should be cut up into individual slices and added to at least (2) of the buffet tables.

IV. BEVERAGE SERVICE

The reception will have two (2) beverage stations throughout the grounds of Quincy House providing an assortment of beverages for our guests. The caterer shall provide:

1,200.00 each 0.00SAR 0.00SAR

Page: 3 of 6

Saudi Champagne Non-Alcoholic Beers Carbonated Beverages (e.g. Coca Cola, Pepsi, Sprite, Mountain Dew, etc.)

Slice of Lemon/Lime Coffee or Tea Ice

Special Requirements for the beverage stations:

Each beverage station must be staffed by no less than two (2) servers.

V. VIP ROOM

A VIP room will be established in the Library of Quincy House. The room will be utilized infrequently throughout the event and the caterer shall provide the following:

Arabic Coffee Assorted Juices Dates

Special Requirements for the VIP Room:

There shall be one (1) server dedicated to the VIP room for the duration of the event.

0004 VI. BUFFET & COCKTAIL TABLE RENTALS

The caterer shall provide the following for the event:

Six (6) buffet tables with a white tablecloth with red satin skirting. The buffet tables shall have a 3 ft.

space in the center left vacant for centerpiece that the contractor shall provide that matches the theme of the event.

Twenty (20) cocktail tables with a red tablecloth and blue bow. The contractor shall include a centerpiece in accordance with Exhibit A.

Two (2) rectangular tables for beverage service.

These tables shall be covered with a white tablecloth with red satin skirting.

VII. OTHER EQUIPMENT

The caterer must provide:

“Back of the house” tables and equipment for preparing/holding/warming/serving the food.

Screens to hide the food/catering staging area from the view of the guests.

Cooking and heating equipment. There is no kitchen available for use on site; however, electrical outlets are available.

The caterer shall inform the Contracting Officer of its power requirements no later than three weeks prior to the event date. The request shall include the number of outlets and the voltage requirement of each piece of equipment. The United States Government will not be held responsible for any damage caused by our electrical systems and the caterer assumes all liability.

0005 VIII. SCHEDULE 1,200.00 each 0.00SAR 0.00SAR

Page: 4 of 6

The caterer must deliver and setup most of this equipment (everything except perishables) the day prior to the event, Saturday, February 13, starting at 09:00 a.m. and finishing by 05:00 pm so that the equipment is set-up and ready for the next evening by 06:00 pm (an hour before the 07:00 p.m. start time).

On the day of the event, Sunday, February 14, catering equipment and material must be removed by 11:59 p.m. Any items left behind by the caterer after the day of the event will be treated as abandoned, and as such, disposed of at the cost of the caterer.

Special Requirements for scheduling:

The Embassy of the United States reserves the option to reschedule the event at no additional costs and/or penalties provided that the caterer receives written notification four (4) calendar days in advance of the event.

IX. STAFF

The caterer must provide the staff necessary to deliver the equipment, setup the day before the event, serve/maintain the buffet tables, remove trash during and after the event, and breakdown/load-out.

Special Requirements for the Staffing:

The caterer shall have a supervisor on site that speaks fluent English to communicate with staff from the United States Government.

On the day of the event, the staff must be dressed appropriately for a business setting in black pants with a button-down white shirt with a black bowtie.

The staff must be ready to serve one hour before the official start time.

For security reasons, the caterer must provide identification information for each staff member and vehicle entering our facilities at least two weeks in advance of the setup and the event. The caterer will not be allowed to change vehicle or staff information forty-eight (48) hours prior to the start of the event. Details will be provided.

0006 Catering staff shall demonstrate compliance with all applicable laws of the Kingdom of Saudi Arabia related to safety, health, sanitation, and use of food service areas and equipment.

When catering personnel are performing work at our facilities, they shall comply with all rules and regulations of the facility, including, but not limited to, rules and regulations governing security, controlled access, personnel clearances and conduct with respect to health and safety and to property at the site.

The catering and its employees shall only conduct business covered by the acquisition during periods paid for by the Embassy of the United States, and will not conduct any other business on agency premises.

Caterer staff shall immediately respond to and take corrective action for, all emergencies associated with the services, including but not limited to

1,200.00 each 0.00SAR 0.00SAR

Page: 5 of 6 chemical spills, or fuel/motor oil spill. Caterer staff will ensure that there is no danger to the public health, safety or welfare due the services provided.

0007 The caterer shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity. The caterer is also responsible for ensuring that its employees do not disturb papers on desks, open desk drawers or cabinets, or use United States Government property (such as, but not limited to, telephones or copiers) except as authorized.

The Caterer will be responsible for the pickup and removal of all trash during the event. This includes waste that may have been generated by another vendor or in-kind donor. At the conclusion of the event, the caterer will remove all trash from the property and ensure the grounds are free of liter (e.g. cigarette butts, etc.).

ACCEPTANCE OF THE ORDER:

Please sign the purchase order and fax a copy back to acknowledge acceptance of this purchase order. If you have any questions about the order, you can contact us by telephone, facsimile and email. Our telephone number is (00) 966-11-488-3800 x 4830, fax number is (00) 966-11-488-7939 karamatza@state.gov.

Signature & Date:__________

TOTAL CARRIED FORWARD TO 1ST PAGE (ITEM 17h) 120,000.00SAR

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

OPTIONAL FORM 348 (REV. 9/2012)

Prescribed by GSA - FAR (48 CFR) 53.213(f)

Page: 6 of 6