SSA Request - DHW - Risk Stratification and Supervision Tools.pdf

Request for Sole Source Authorization_updated 7/2015 Page 1

Request for Sole Source Authorization (SSA) Division of Purchasing (DOP)

New Request (Answer Questions 1-5)

Request to Renew SSA# (Answer Questions 6-8) (Check this box to request an additional term for the same goods/services)

Request to Amend SSA# (Answer Questions 9-10) (Check this box to request a change to the goods/services, term, or other conditions of the SSA)

Agency Purchasing Representative (Name): Quinn Shea

E-mail/Phone: Quinn.Shea@dhw.idaho.gov

Name of Agency: Department of Health & Welfare

Request for the Purchase of: Risk Stratification and Supervision Tools Within ESPI

Requested Supplier (vendor name): Social Data Analytics

Cost Estimate (attach quote): $320,000.00

Desired Term: Start Date: to End Date:

(For one-time purchases, please enter a one-year term from the date on which you wish to place the order)

Do you anticipate the need for renewals? Yes No

Sole Source History (renewals and amendments):

Provide a history of the sole source including: SSA number, date issued, term, cost, and brief description for original SSA and each renewal/amendment; and total value to date. See SSA Instructions for examples.

IDAPA 38.05.01.045 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

NEW REQUESTS (complete #1-5)

1. Describe the Product or Service.

The Department seeks a proven data-driven risk stratification model, tailored specifically to Idaho's child welfare data and system. This will require risk stratification and supervision tools established specifically for the data within the Child Welfare Information System (CWIS), named Ensuring Safety and Permanency in Idaho (ESPI). A requirement for these tools is they must be locally installed within our system (thus avoiding the burden and expense of external data transfer required by cloud-based tools) as these tools have been previously implemented across multiple jurisdictions with evidence of success.

DOP use only:

SSA#

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2. Describe your Agency’s Business Need for the requested product or service.

The Department’s top goal is to reduce the amount of youth being removed from their home for safety reasons through prevention efforts. Meeting this goal is also a part of our legislative appropriation this year which includes specific reporting requirements. To support the goal and legislative requirements the Department wants to add predictive risk modeling that can support comprehensive decision-making at every level of the child welfare process.

By equipping supervisors with real-time risk data, these tools will enhance compliance and safety outcomes helping divert low-risk families and focusing more on high-risk cases, thus advancing goals of the child welfare system.

To accomplish this, the Department will leverage our in-house data to better risk-stratify referrals, investigations and open cases, locally on our system without the need for an expensive cloud-based solution.

3. Justification: Check each box that applies and attach required documentation.

X Sole source provider of a licensed or patented good or service (attach provider’s letter) x Sole manufacturer AND distributor (attach manufacturer’s letter)

Sole provider of factory-authorized/warranty service (attach provider’s letter) Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other (attach description and justification)

4. Describe what makes this Product or Service unique.

Social Data Analytics (SDA) provides a proprietary data analytics platform and unique methodologies. Their models and algorithms are specifically developed for use in sensitive human service contexts, particularly for assessing risk, safety, and outcomes in child protection. These tools have been implemented in multiple jurisdictions across the nation with proven successful outcomes increasing safety for youth.

What makes SDA exclusive is this system is ready to go now with only small customizations necessary to be made for Idaho data. Another component that makes SDA unique is that the tools do not require time consuming data migration to an offsite network or heavy and costly project management to implement an unproven system that has not already been implemented across multiple jurisdictions.

5. Provide a list of other suppliers contacted and describe the method for determining that there are no other possible suppliers.

The Department released a Request for Information, RFI900, Risk Stratification and Supervision Tools, for 10 days in April 2025. We received two (2) responses (IBM and SDA) from the solicitation and also held one (1) demonstration (Augintel) to ensure we completely understood the vendor landscape in this space. The responses from IBM and SDA and the demonstration from Augintel are attached with this request.

REQUEST TO RENEW (complete #6-8) Note: each agency seeking authorization to renew a current SSA must conduct a business/financial analysis every 5 years, at a minimum, documenting estimated costs (as well as other factors) related to maintaining the current provider versus switching/migrating to a new provider/alternative solution, if one is available.

6. Confirm your Agency’s continuing Business Needs.

7. Justification: Check each box that applies and attach required documentation.

Sole source provider of a licensed or patented good or service (attach provider’s letter) Sole manufacturer AND distributor (attach manufacturer’s letter)

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Sole provider of factory-authorized/warranty service (attach provider’s letter) Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other (attach description and justification)

8. Describe the steps taken to confirm that the product/service continues to qualify as a sole source; include a list of suppliers contacted.

REQUEST TO AMEND (complete #9-10)

9. Describe (with specificity) the requested modifications to the scope of work, product requirements, cost or other proposed changes to your current SSA.

10. Describe your Agency’s business need for the requested modifications.

Agency Certifications:

I certify that the Agency has sufficient appropriation balances for payment of the requested product/service.

(Checking this box takes the place of a DA-1 or IPRO request.)

I am aware that Idaho Code and IDAPA require procurements to be competitively bid unless specifically exempt;

that the statements contained in this Request are complete and accurate, based on my professional judgment and independent investigation; that no personal advantage will accrue to me or any member of my immediate family as a result of this direct procurement; and that based on my analysis of my agency’s business need and research into available products or services, no other vendor can provide the same or similar product or service to meet my agency’s need.

End-User/Program Agency Requestor:

Signature Date

Printed Name Title

Agency Purchasing Representative:

Signature Date

Printed Name Title

Upon approval by the Administrator, the Agency may proceed with the purchase and issue its own purchase order or contract document for this acquisition. The Division of Purchasing’s SSA number noted above (with Administrator approval, below) is the

5/9/2025

Deputy DirectorMonty Prow

Request for Sole Source Authorization_updated 7/2015 Page 4 only authorization needed for the Agency to proceed with this purchase. Agency purchases from this sole source authorization shall not exceed the dollar amount listed above unless approved in writing by the Division of Purchasing.

APPROVED REJECTED

DOP ADMINISTRATOR:

Signature Date

Printed Name

Additional Conditions which apply to this approval:

The Agency must consult with its legal counsel regarding terms and conditions prior to entering into a contract with the approved supplier.

The Agency must complete a business/financial analysis prior to any additional renewals of this SSA.

Other (specify):